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02 Contract Notice

Cleaning Services

  • First published: 14 March 2016
  • Last modified: 14 March 2016

Contents

Summary

OCID:
ocds-kuma6s-042250
Published by:
Coleg Sir Gar
Authority ID:
AA0265
Publication date:
14 March 2016
Deadline date:
11 April 2016
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Coleg Sir Gar is seeking to award a contract for cleaning services on all of its 5 campuses which are located in Carmarthenshire. A full and detailed specification will be provided to the shortlisted bidders in the ITT. The contract will be for a term of 5 years commencing at the earliest 1st August 2016. The incumbent supplier is MITIE Cleaning Services. TUPE will apply to this contract. CPV: 90919000, 90919000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Coleg Sir Gar

Coleg Sir Gâr, Graig Campus, Sandy Road, Llanelli

Carmarthenshire

SA15 4DN

UK

Telephone: +44 1554748092

E-mail: heidi.davies@colegsirgar.ac.uk

Fax: +44 1554748022

NUTS: UKL14

Internet address(es)

Main address: www.colegsirgar.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0265

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://www.sell2wales.gov


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cleaning Services

Reference number: CSG1516/98

II.1.2) Main CPV code

90919000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Coleg Sir Gar is seeking to award a contract for cleaning services on all of its 5 campuses which are located in Carmarthenshire.

A full and detailed specification will be provided to the shortlisted bidders in the ITT. The contract will be for a term of 5 years commencing at the earliest 1st August 2016.

The incumbent supplier is MITIE Cleaning Services. TUPE will apply to this contract.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=42250.

II.1.5) Estimated total value

Value excluding VAT: 850 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

90919000

II.2.3) Place of performance

NUTS code:

UKL14

II.2.4) Description of the procurement

Coleg Sir Gar is seeking to award a contract for cleaning services on all of its 5 campuses which are located in Carmarthenshire.

A full and detailed specification will be provided to the shortlisted bidders in the ITT. The contract will be for a term of 5 years commencing at the earliest 1st August 2016.

The incumbent supplier is MITIE Cleaning Services. TUPE will apply to this contract.

Accommodation to be cleaned includes standard teaching / classrooms, workshops for a wide range of activities such as hair salons, carpentry workshops, art workshops etc, offices, library areas, refectories / coffee shops, toilet and wet room facilities. The College has an extensive range of various floor, wall and furniture finishes within its buildings and the Contractor will be expected to have the knowledge, expertise, workforce and equipment to ensure high standards are achieved and maintained. Assistance will also be required with emptying of rubbish bins and adhering the Colleges recycling programme.

The College is seeking innovative bids that are financially attractive in realising savings, offers best value and is “sustainable, whilst the standard of appearance and cleanliness is of great importance.

Cleaning will be required for between 37 and 51 weeks per annum, dependant on accommodation type. Access to buildings will be available from 6.30am onwards. Consideration will be given to either morning and / or late afternoon cleaning programmes to ensure the College achieves their requirements. There will also be requirements for holiday cleans, annual cleans, high level cleans and bespoke cleaning requests.

A daytime Janitor service will be required at Ammanford, Graig and Pibwrlwyd campuses.

There will be regular campus inspections and audit checks with the Contractor reporting on key performance indicators at Contract meetings which must be held on a regular basis

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 850 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

advised in the PQQ

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/04/2016

Local time: 10:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/04/2016

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

(WA Ref:42250)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

will be available in the ITT

VI.4) Procedures for review

VI.4.1) Review body

Coleg Sir Gar

Coleg Sir Gâr, Graig Campus, Sandy Road, Llanelli

Carmarthenshire

SA15 4DN

UK

Telephone: +44 1554748092

Fax: +44 1554748022

Internet address(es)

URL: www.colegsirgar.ac.uk

VI.5) Date of dispatch of this notice

11/03/2016

Coding

Commodity categories

ID Title Parent category
90919000 Office, school and office equipment cleaning services Cleaning services

Delivery locations

ID Description
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
14 March 2016
Deadline date:
11 April 2016 00:00
Notice type:
02 Contract Notice
Authority name:
Coleg Sir Gar
Publication date:
19 August 2016
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Coleg Sir Gar

About the buyer

Main contact:
heidi.davies@colegsirgar.ac.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Q&A

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Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx119.60 KB
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Replaced documents

There are no previous versions of these documents.


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