Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Coleg Sir Gar
Coleg Sir Gâr, Graig Campus, Sandy Road, Llanelli
Carmarthenshire
SA15 4DN
UK
Telephone: +44 1554748092
E-mail: heidi.davies@colegsirgar.ac.uk
Fax: +44 1554748022
NUTS: UKL14
Internet address(es)
Main address: www.colegsirgar.ac.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0265
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.sell2wales.gov
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services
Reference number: CSG1516/98
II.1.2) Main CPV code
90919000
II.1.3) Type of contract
Services
II.1.4) Short description
Coleg Sir Gar is seeking to award a contract for cleaning services on all of its 5 campuses which are located in Carmarthenshire.
A full and detailed specification will be provided to the shortlisted bidders in the ITT. The contract will be for a term of 5 years commencing at the earliest 1st August 2016.
The incumbent supplier is MITIE Cleaning Services. TUPE will apply to this contract.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=42250.
II.1.5) Estimated total value
Value excluding VAT:
850 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90919000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Coleg Sir Gar is seeking to award a contract for cleaning services on all of its 5 campuses which are located in Carmarthenshire.
A full and detailed specification will be provided to the shortlisted bidders in the ITT. The contract will be for a term of 5 years commencing at the earliest 1st August 2016.
The incumbent supplier is MITIE Cleaning Services. TUPE will apply to this contract.
Accommodation to be cleaned includes standard teaching / classrooms, workshops for a wide range of activities such as hair salons, carpentry workshops, art workshops etc, offices, library areas, refectories / coffee shops, toilet and wet room facilities. The College has an extensive range of various floor, wall and furniture finishes within its buildings and the Contractor will be expected to have the knowledge, expertise, workforce and equipment to ensure high standards are achieved and maintained. Assistance will also be required with emptying of rubbish bins and adhering the Colleges recycling programme.
The College is seeking innovative bids that are financially attractive in realising savings, offers best value and is “sustainable, whilst the standard of appearance and cleanliness is of great importance.
Cleaning will be required for between 37 and 51 weeks per annum, dependant on accommodation type. Access to buildings will be available from 6.30am onwards. Consideration will be given to either morning and / or late afternoon cleaning programmes to ensure the College achieves their requirements. There will also be requirements for holiday cleans, annual cleans, high level cleans and bespoke cleaning requests.
A daytime Janitor service will be required at Ammanford, Graig and Pibwrlwyd campuses.
There will be regular campus inspections and audit checks with the Contractor reporting on key performance indicators at Contract meetings which must be held on a regular basis
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
850 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
advised in the PQQ
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/04/2016
Local time: 10:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/04/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
(WA Ref:42250)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
will be available in the ITT
VI.4) Procedures for review
VI.4.1) Review body
Coleg Sir Gar
Coleg Sir Gâr, Graig Campus, Sandy Road, Llanelli
Carmarthenshire
SA15 4DN
UK
Telephone: +44 1554748092
Fax: +44 1554748022
Internet address(es)
URL: www.colegsirgar.ac.uk
VI.5) Date of dispatch of this notice
11/03/2016