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02 Contract Notice

The Provision of Visitor and Guest Wi-Fi Services for Caerphilly CBC

  • First published: 29 August 2016
  • Last modified: 29 August 2016

Contents

Summary

OCID:
ocds-kuma6s-043892
Published by:
Caerphilly County Borough Council
Authority ID:
AA0272
Publication date:
29 August 2016
Deadline date:
30 September 2016
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Caerphilly County Borough Council is seeking tender bids from suitable suppliers to provide a Visitor and Guest Wi-Fi Solution for their Corporate Buildings, Schools and Standalone Buildings. The Authority has an existing public Wi-Fi solution in a number of locations across the Authority which facilitates digital inclusion for various service provisions. This provides an agile workforce and access for the public and guests who require information outside of the Authority’s control. The Authority has a growing demand for guest Wi-Fi Internet access and the existing guest solution can be found in various Council establishments and has expanded over the past three years. CPV: 32510000, 32412110, 32421000, 72400000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Contact person: Jessica Thomas

Telephone: +44 1443863382

E-mail: thomaj11@caerphilly.gov.uk

Fax: +44 1443863167

NUTS: UKL16

Internet address(es)

Main address: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/Default.aspx


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/Default.aspx


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com/Default.aspx


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision of Visitor and Guest Wi-Fi Services for Caerphilly CBC

Reference number: CCBC/PS1384/16/JT

II.1.2) Main CPV code

32510000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Caerphilly County Borough Council is seeking tender bids from suitable suppliers to provide a Visitor and Guest Wi-Fi Solution for their Corporate Buildings, Schools and Standalone Buildings. The Authority has an existing public Wi-Fi solution in a number of locations across the Authority which facilitates digital inclusion for various service provisions. This provides an agile workforce and access for the public and guests who require information outside of the Authority’s control. The Authority has a growing demand for guest Wi-Fi Internet access and the existing guest solution can be found in various Council establishments and has expanded over the past three years.

II.1.5) Estimated total value

Value excluding VAT: 300 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32412110

32421000

72400000

II.2.3) Place of performance

NUTS code:

UKL16


Main site or place of performance:

Caerphilly County Borough

II.2.4) Description of the procurement

The successful bidder shall be required to provide a guest Wi-Fi solution within various Council establishments. The framework is made up of three areas and bidders shall note that there is no guarantee that all three areas will be used. The three areas are as follows:-

-Area 1 - Existing Corporate buildings

-Area 2 - AD HOC requests for standalone new Guest installations

-Area 3 - School Guest Networks

Bidders are required to have the competency to undertake the service as follows:

- Be responsible for all internet filtering and associated legislation to restrict and block inappropriate material.

- Ensure that each user of the Public Wi-Fi network is required to register in accordance with current legislation.

- Provide and maintain a compliant registration and content filtering solution, which will provide throughput to meet the current requirements and future growth as dictated by the growing demand for visitor and guest Wi-Fi.

- Provide the provision of on-going support including access to a Customer Help Desk and associated monitoring and maintenance of the user registration solution during the term of the contract.

- Provide a helpdesk, a web portal, and support email address. The helpdesk will need to be available between the hours of 9:00am and 5:00pm Monday to Friday.

-Ensure that the introduction of this solution shall not interfere with CCBC’s existing network solutions.

- Required to supply and undertake the installation of the Guest Wi-Fi router, and broadband, to interface to current CCBC Cisco Wi-Fi network controller,work must be scheduled and agreed with the Principal Operations Officer.

- IP address details of Guest Broadband router and SSID must be provided to CCBC before an engineer arrives on site.

- Consider that the council run layer three routed links between sites, so is not possible to provide layer two VLAN to different locations, for separate landing pages on an overlay service.

- Area 3 needs to be able to deploy a separate Schools Guest access Wi-Fi solution which be deployed within individual CCBC schools, this must also be an overlay network which can be deployed onto existing Cisco access points already installed within schools.

Detailed descriptions of what will be required under each area is available in the tender documents on the Proactis Portal e-tendering system.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality Questions / Weighting: 12%

Quality criterion: Technical Statement / Weighting: 10%

Quality criterion: Presentation / Weighting: 8%

Price / Weighting:  70%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

There will be an option to extend this contract for a further period of up to twelve (12) months, after the initial thirty six (36) month contract period has expired.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Tenderers will be required to evidence that their organisation has relevant skills and experience to allow them to provide the service as outlined within the tender specification. This information is required to be provided by all tenderers as part of the quality element in the Proactis Portal e-tendering system. Tenderers should ensure that they read the specification and associated documents carefully to ensure they are able to meet all of the requirements outlined by the Authority before submitting a bid.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 30/09/2016

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 30/09/2016

Local time: 13:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

If there is still a requirement for this service in the future the Authority will issue a new tender notice near the end of this proposed arrangement and extension period.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission.

If you have any issues with your account please 'raise a ticket' with Proactis, instructions on how to do this can be found in the additional documents section of this notice.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=43892.

(WA Ref:43892)

VI.4) Procedures for review

VI.4.1) Review body

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

Fax: +44 1443863167

Internet address(es)

URL: www.caerphilly.gov.uk

VI.5) Date of dispatch of this notice

26/08/2016

Coding

Commodity categories

ID Title Parent category
32412110 Internet network Communications network
72400000 Internet services IT services: consulting, software development, Internet and support
32421000 Network cabling Network equipment
32510000 Wireless telecommunications system Telecommunications equipment and supplies

Delivery locations

ID Description
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
29 August 2016
Deadline date:
30 September 2016 00:00
Notice type:
02 Contract Notice
Authority name:
Caerphilly County Borough Council
Publication date:
02 December 2016
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Caerphilly County Borough Council

About the buyer

Main contact:
thomaj11@caerphilly.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx865.80 KB
This file may not be accessible.
pdf
pdf1.67 MB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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