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02 Contract Notice

Lease and printing services

  • First published: 21 October 2016
  • Last modified: 21 October 2016

Contents

Summary

OCID:
ocds-kuma6s-055552
Published by:
Newport City Homes
Authority ID:
AA0869
Publication date:
21 October 2016
Deadline date:
18 November 2016
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Newport City Homes require a three year Managed Print Service that supplies multi-functional printers to our offices and sheltered schemes. This must include the delivery, installation, network configuration and management software that provides secure “follow-me” printing enabling users to access printing devices by means of their current staff ID card. The current solution uses SafeCom. CPV: 30100000, 30100000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Newport City Homes

Nexus House, Mission Court, Lower Dock Street

Newport

NP20 2DW

UK

Contact person: Leanne Millard

Telephone: +44 1633381111

E-mail: procurement@newportcityhomes.com

NUTS: UKL21

Internet address(es)

Main address: www.newportcityhomes.com

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0869

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Lease and printing services

Reference number: NCH009/16

II.1.2) Main CPV code

30100000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Newport City Homes require a three year Managed Print Service that supplies multi-functional printers to our offices and sheltered schemes. This must include the delivery, installation, network configuration and management software that provides secure “follow-me” printing enabling users to access printing devices by means of their current staff ID card. The current solution uses SafeCom.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

30100000

II.2.3) Place of performance

NUTS code:

UKL16

II.2.4) Description of the procurement

Newport City Homes require a three year Managed Print Service that supplies multi-functional printers to our offices and sheltered schemes. This must include the delivery, installation, network configuration and management software that provides secure “follow-me” printing enabling users to access printing devices by means of their current staff ID card. The current solution uses SafeCom.

The software solution must be capable of providing statistical analysis of volumes and usage per user/cost centre/department and be able to produce monthly reports, providing a detailed breakdown of service failures and response/resolution times by machine.

We require 10 high specification MFP Wifi capable devices within our offices along with 13 lower specification MFPs which will be located within our Sheltered Schemes. They should all be capable of printing high volume, high quality documents whilst keeping costs to a minimum. We have provided current levels of printing but these are an historical guide and we expect printing levels to fluctuate.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 55

Price / Weighting:  45

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

We require a provider who is capable of providing all services that is stated in the specification.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/11/2016

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 18/11/2016

IV.2.7) Conditions for opening of tenders

Date: 18/11/2016

Local time: 12:00

Place:

Please note all documentation must be submitted via the sell2wales post box function

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NCH would like to bring to your attention that although we have to advertise via OJEU due to spend our timeframes for on site maintenance or repairs is a maximum of 4 hours from the time of reporting. This is non negotiable.

We also would like providers who are able to supply all goods and services that is detailed in the specification.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=55552.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

We will be using Community benefits as a core part of this project, please refer to appendicies.

(WA Ref:55552)

VI.4) Procedures for review

VI.4.1) Review body

Newport City Homes

Nexus House, Mission Court, Lower Dock Street

Newport

NP20 2DW

UK

Telephone: +44 1633381111

Internet address(es)

URL: www.newportcityhomes.com

VI.5) Date of dispatch of this notice

19/10/2016

Coding

Commodity categories

ID Title Parent category
30100000 Office machinery, equipment and supplies except computers, printers and furniture Office and computing machinery, equipment and supplies except furniture and software packages

Delivery locations

ID Description
1021 Monmouthshire and Newport

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
21 October 2016
Deadline date:
18 November 2016 00:00
Notice type:
02 Contract Notice
Authority name:
Newport City Homes
Publication date:
21 January 2017
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Newport City Homes

About the buyer

Main contact:
procurement@newportcityhomes.com
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
21/10/2016 16:02
ADDED FILE: ITT
Invitation to tender
21/10/2016 16:03
REPLACED FILE: Appendix 2Technical Questions final
Appendix 2 Tech questions must be completed
21/10/2016 16:04
ADDED FILE: Price document
Pricing document
24/10/2016 12:54
REPLACED FILE: Invitation to tender suppliers services contract
Invitation to tender
27/10/2016 09:07
Site visits
If any potential bidders would like to have a site visit please contact Louise Jenkins on 01633 227655, 07527776200 or via email Louise.Jenkins@newportcityhomes.com

Thanks
02/11/2016 12:41
Additional information
Good afternoon,

Can you all please note that there is a slight change in the technical questions. We have asked biddders to provide samples of their quality printout a4 and a3. It has been asked if you could sumbit via the portal. We would nopw like these sent via post to Leanne Millard, Procurement Nexus House, Mission Court, Lower Dock Street, Newoport, NP20 2DW. Please could you put your company name on each printout.

Regards Procurement
02/11/2016 12:44
REPLACED FILE: Appendix 2Technical Questions final
Appendix 2 Tech questions must be completed
15/11/2016 16:21
Weighting for demonstration
There has been an error in the calculation of the weightings for the technical questions. Please note the demonstration will now be 15% not 20% as stated.

Sorry for the inconvenience
Procurement

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx251.88 KB
This file may not be accessible.
xlsx
xlsx11.37 KB
This file may not be accessible.
docx
docx603.34 KB
This file may not be accessible.
docx
docx61.21 KB
This file may not be accessible.
pdf
pdf159.09 KB
This file may not be accessible.
docx
docx21.96 KB
This file may not be accessible.
xlsx
xlsx21.95 KB
This file may not be accessible.

Replaced documents


0800 222 9004

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