Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newport City Homes
Nexus House, Mission Court, Lower Dock Street
Newport
NP20 2DW
UK
Contact person: Leanne Millard
Telephone: +44 1633381111
E-mail: procurement@newportcityhomes.com
NUTS: UKL21
Internet address(es)
Main address: www.newportcityhomes.com
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0869
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lease and printing services
Reference number: NCH009/16
II.1.2) Main CPV code
30100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Newport City Homes require a three year Managed Print Service that supplies multi-functional printers to our offices and sheltered schemes. This must include the delivery, installation, network configuration and management software that provides secure “follow-me” printing enabling users to access printing devices by means of their current staff ID card. The current solution uses SafeCom.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
30100000
II.2.3) Place of performance
NUTS code:
UKL16
II.2.4) Description of the procurement
Newport City Homes require a three year Managed Print Service that supplies multi-functional printers to our offices and sheltered schemes. This must include the delivery, installation, network configuration and management software that provides secure “follow-me” printing enabling users to access printing devices by means of their current staff ID card. The current solution uses SafeCom.
The software solution must be capable of providing statistical analysis of volumes and usage per user/cost centre/department and be able to produce monthly reports, providing a detailed breakdown of service failures and response/resolution times by machine.
We require 10 high specification MFP Wifi capable devices within our offices along with 13 lower specification MFPs which will be located within our Sheltered Schemes. They should all be capable of printing high volume, high quality documents whilst keeping costs to a minimum. We have provided current levels of printing but these are an historical guide and we expect printing levels to fluctuate.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 55
Price
/ Weighting:
45
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
We require a provider who is capable of providing all services that is stated in the specification.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/11/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
18/11/2016
IV.2.7) Conditions for opening of tenders
Date:
18/11/2016
Local time: 12:00
Place:
Please note all documentation must be submitted via the sell2wales post box function
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NCH would like to bring to your attention that although we have to advertise via OJEU due to spend our timeframes for on site maintenance or repairs is a maximum of 4 hours from the time of reporting. This is non negotiable.
We also would like providers who are able to supply all goods and services that is detailed in the specification.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=55552.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
We will be using Community benefits as a core part of this project, please refer to appendicies.
(WA Ref:55552)
VI.4) Procedures for review
VI.4.1) Review body
Newport City Homes
Nexus House, Mission Court, Lower Dock Street
Newport
NP20 2DW
UK
Telephone: +44 1633381111
Internet address(es)
URL: www.newportcityhomes.com
VI.5) Date of dispatch of this notice
19/10/2016