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02 Contract Notice

Upgrade of CRM Regulatory System

  • First published: 03 November 2016
  • Last modified: 03 November 2016

Contents

Summary

OCID:
ocds-kuma6s-055662
Published by:
Social Care Wales
Authority ID:
AA0289
Publication date:
03 November 2016
Deadline date:
02 December 2016
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The Care Council for Wales is looking to upgrade our current Regulatory ICT system and its online portal to bring it in-line with advances in technology and broaden the scope to the use of the wider remit when we transition into Social Care Wales in April 2016. We are looking for a solution to maximimse the investment in the current CRM, upgrading the efficiency and effectiveness of the existing infrastructure. CPV: 48000000, 48781000, 48600000, 48610000, 48611000, 48612000, 72212600, 72212610, 72320000, 72321000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Care Council for Wales

South Gate House, Wood Street

Cardiff

CF10 1EW

UK

Contact person: Bethan Roberts

Telephone: +44 2920780609

E-mail: bethan.roberts@ccwales.org.uk

NUTS: UKL22

Internet address(es)

Main address: www.ccwales.org.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0289

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov.wales/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.sell2wales.gov.wales/


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://www.sell2wales.gov.wales/


I.4) Type of the contracting authority

Other: Welsh Government Sponsored Body

I.5) Main activity

Social protection

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Upgrade of CRM Regulatory System

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Care Council for Wales is looking to upgrade our current Regulatory ICT system and its online portal to bring it in-line with advances in technology and broaden the scope to the use of the wider remit when we transition into Social Care Wales in April 2016.

We are looking for a solution to maximimse the investment in the current CRM, upgrading the efficiency and effectiveness of the existing infrastructure.

II.1.5) Estimated total value

Value excluding VAT: 350 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48781000

48600000

48610000

48611000

48612000

72212600

72212610

72320000

72321000

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Care Council for Wales' main office in Cardiff city centre and Supplier's office.

II.2.4) Description of the procurement

The technical, training and support expertise required, as well as the high profile and critical nature of the work and tight timescales, make this a demanding commission.

The project will be carried out by competitive dialogue tender in a three-phased approach. The timetable for the project is contained in the contract notice.

The Care Council wishes to procure a single Supplier with the expertise, experience and capacity to provide the upgrade within timescales and budget to go-live in April 2018. This means either one organisation that has the range of expertise in house or an organisation with considerable expertise in house and sub-contracting with key partners.

Please see the attached contract notice for further information and detail of the procurement process and Care Council Requirements.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Cost criterion: Cost / Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 350 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 28/02/2017

End: 31/03/2023

This contract is subject to renewal: Yes

Description of renewals:

The contract includes initial system upgrade which will go-live in April 2018. A support and maintenance contract will run for an further five (5) years.

The support and maintenance contract may be extended up to an additional two (2) year period.

Additional budget will be made available for the support and maintenance contract.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive dialogue

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2016/S 158-286162

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 02/12/2016

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/12/2016

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=55662.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:55662)

VI.4) Procedures for review

VI.4.1) Review body

Care Council for Wales

South Gate House, Wood Street

Cardiff

CF10 1EW

UK

Telephone: +44 3003033444

Internet address(es)

URL: www.ccwales.org.uk

VI.5) Date of dispatch of this notice

01/11/2016

Coding

Commodity categories

ID Title Parent category
72321000 Added-value database services Database services
72212600 Database and operating software development services Programming services of application software
48600000 Database and operating software package Software package and information systems
72320000 Database services Data services
72212610 Database software development services Programming services of application software
48611000 Database software package Database systems
48610000 Database systems Database and operating software package
48612000 Database-management system Database systems
48000000 Software package and information systems Computer and Related Services
48781000 System management software package System, storage and content management software package

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
03 November 2016
Deadline date:
02 December 2016 00:00
Notice type:
02 Contract Notice
Authority name:
Social Care Wales
Publication date:
31 March 2017
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Social Care Wales

About the buyer

Main contact:
bethan.roberts@ccwales.org.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
08/11/2016 16:09
REPLACED FILE: Pre-Qualification Questionnaire
To be filled and returned to the Care Council by 2 December 2016 - Word version
08/11/2016 16:10
REPLACED FILE: Declarations of Participation
To be filled and returned to the Care Council by 2 December 2016 - Word version
29/11/2016 16:35
ADDED FILE: Dialogue Session Worksheet
FYI- This draft may be subject to change before issuing as part of the ITPD on Friday 2 December.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

doc
doc199.50 KB
This file may not be accessible.
docx
docx25.70 KB
This file may not be accessible.
pdf
pdf443.29 KB
This file may not be accessible.
pdf
pdf302.86 KB
This file may not be accessible.

Replaced documents


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