Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Contact person: Julie Paynter
Telephone: +44 2920879648
E-mail: Buyline@cardifff.acuk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.ac.uk/purch/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Project Manager and Quantity Surveying Services
Reference number: SPEC527/JP1116
II.1.2) Main CPV code
71541000
II.1.3) Type of contract
Services
II.1.4) Short description
Residences - Phase 1
The University intends to deliver up to 700 student residences (the Project) to supplement its current offering of circa 5500. The Proposed Project delivery sites are currently the subject of a feasibility study with a final recommendation decision imminent.
The University's requirement which is divided into two lots, is to appoint for a term of up to 3 years:
1. a suitability qualified project manager (lot 1) to run the Project on a day to day basis on behalf of and subject to the University's Project Board terms of reference and
2. a suitably qualified organisation to provide quantity surveying (QS) services (Lot 2) to the University in relation to the Project including providing support to the appointed project manager and other team members to facilitate successful delivery of the Project.
Further information is set out below and in a tender pack which is available to download (see section VI.3 for details)
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Project Manager
II.2.2) Additional CPV code(s)
71541000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Phase 1 Residences - Project Manager
The Project Manager’s prime responsibility will be to ensure that the Project delivers the University's required outcomes in terms of inter alia standard of quality, benefits, timetable and cost constraints.
Cardiff University is conducting a separate procurement exercise to select a multi-discipline design team for the Project. The Project Manager will act as sole consultant and will be required to enter into contracts to appoint the quantity surveyor and each member of the multi-discipline design team selected by the University.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2017
End:
30/09/2021
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Quantity Surveying Services
II.2.2) Additional CPV code(s)
71324000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Phase 1 Residences - Quantity Surveyor
The QS will be required to provide quantity surveying services as determined by the Cardiff University Capital Projects Manual (CPM), and support the Project Manager and other team members to achieve the teams deliverables.
The appointed QS will be required to assist the project manager who is responsible for submission of documents and deliverables to the Project Board, by completing for example, certain sections and so forth of reports and similar documents.
The Project Manager will act as sole consultant and will be required to enter into contracts to appoint the QS and each member of the multi-discipline design team selected by the University.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2017
End:
30/09/2021
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the SQ documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per Invitation (ITT) to Tender documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/02/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/03/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
An Industry Open day will be held on 13th January 2017 11:00 - 13:00. A maximum of two people from each bidder organisation are permitted to attend. Further details are set out with the ITT documents.
All tender costs and liabilities incurred by Bidders shall be the sole responsibility of Bidders.
The University reserves the right to award the contract in whole or part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP
All documents to be priced in GBP excluding VAT.
Bidders should note that they will be required to enter into the terms and conditions of contract as set out in the ITT and save for matters of clarification or consistency the University will not negotiate the terms.
1. Cardiff University as an employer, is committed to paying all employees not less than the Living Wage, as set annually by the Living Wage Foundation.
2. It is Cardiff University's preference for the Contractor to pay all employees who are employed by the Contractor to perform services pursuant to this agreement not less than the Living Wage, as set annually by the Living Wage Foundation.
3. If the Contractor sub-contracts all or part of the provision of the Services to a sub contractor the Contractor shall request that any sub-contractor adheres to clause 2.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=56975.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The successful bidder(s) will work with the University to maximise the Community Benefits delivered through the awardee contracts. This will include, but not limited to:
Training and Employment Opportunities: The successful Bidder(s) will be expected to offer at least one student placement which will provide your organisation with a valuable resource, whilst giving our students the opportunity to learn how businesses really work.
Other benefits: Successful Bidder(s) will be encouraged to secure other positive outcomes that would benefit the University and the community they operate within in for example:
Working with local schools and colleges to provide support for careers days, school projects etc.
Attending careers fair or event to talk to our students and graduates face to face.
Providing an example of a business problem for students to work on as part of their degree
Offering sponsorship of student projects or competitions
Providing a guest speaker to offer insights on current business practices
Attending a business networking event covering topics on innovation, enterprise and entrepreneurship.
(WA Ref:56975)
VI.4) Procedures for review
VI.4.1) Review body
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
Internet address(es)
URL: www.cardiff.ac.uk/purch/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Cardiff University will incorporate a standstill period at the point information on the award of the contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to clarify or query the award decision before the contract is entered into. The UK Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
12/12/2016