Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of South Wales
Procurement Manager, University of South Wales, Finance Dept, Llantwit Road
Pontypridd
CF37 1DL
UK
Contact person: Sharon Jenkins
Telephone: +44 1443482385
E-mail: procurement@southwales.ac.uk
Fax: +44 1443482384
NUTS: UKL
Internet address(es)
Main address: www.southwales.ac.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fully Managed Internet Networking Service to On-Campus Student Residence and Satellite Sites
Reference number: Tender No 1498
II.1.2) Main CPV code
32412110
II.1.3) Type of contract
Services
II.1.4) Short description
The University of South Wales is taking advantage of its unique position, building on the foundation of a new identity and striving for a new way of delivering its services to students. The University is looking to secure a provider for all the Internet Services for Halls of Residence - the current student residence internet provision contract is due for renewal in July 2017.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72400000
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Treforest
II.2.4) Description of the procurement
The University of South Wales is taking advantage of its unique position, building on the foundation of a new identity and striving for a new way of delivering its services to students. The University has over 30,000 students, and, to that end Accommodation Services Vision is that "All students and halls users will easily be able to access a reliable, high speed, internet connection wherever and whenever they wish to, within the halls of residence boundary". Accommodation Services Aims:-
1. All students and conference guests will be able to use multiple devices without compromising speed or reliability of service.
2. All students and conference guests to have a seamless service while moving from area to area within the halls of residence boundary.
3. All students and conference guests to have a secure, high-speed network to enable our user to access academic resources, emails and social networking sites etc.
4. All students and conference guests to have access to Helpdesk support at 24/7.
5. To provide accommodation services with a communication platform to enable us to easily contact residents/users with any relevant information.
It is our intention to award a contract to one provider for all the internet services for halls of residence users.It is anticipated that any contract resulting from this process will include the installation and or upgrade and maintenance of new and existing equipment necessary to deliver the service( both wired and wireless) as well as provision of the service itself. The current internet provision contract is due for renewal in July 2017.A key requirement is that the proposed service can be implemented to provide a seamless continuation of service; internet provision must be available to the students and external guests at the Halls of Residence throughout the year. Implementation planning must take this into account.
II.2.5) Award criteria
Criteria below:
Quality criterion: Business Requirements
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/04/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/04/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/07/2017
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Please be advised there is a PQQ documentation requirement for completion which is attached to this notice.
Supplier Briefing / Clarification Meeting
- Suppliers are invited to attend the University of South Wales during the tender period for the purpose of clarifying their understanding of the needs of the University. This exercise will take the form of an open suppliers meeting of a maximum of two hours when the University’s Evaluation Panel will attempt to answer any points of clarification.
- Suppliers will be limited to a maximum of 2 representatives at the clarification meeting.
- Following the open suppliers meeting the University anticipates that any further clarifications of the requirements can be undertaken via email.
- Where issues of clarification arise, which are relevant to more than one supplier, University responses will be sent by e-mail to each and every supplier.
- The meeting is arranged for Thursday 16th March 2017 at Treforest Campus. Suppliers are requested to advise who will be attending the site visit by contacting via e-mail: procurement@southwales.ac.uk
- Confirmation of the site visit attendees should be received by Monday 13th March 2017.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=63399.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As part of the tendering process the University will be looking at ways that even more value may be obtained and would like to seek community benefits from this tender. Examples of the kind of benefits / opportunities that we would like to see are, for example, e.g. lectures, guest speaker slots, scholarships or perhaps student placements or internships.
When submitting your tender you will need to submit a plan in a separate sealed envelope of how you would anticipate delivering any benefits through this contract. The community benefits will not be scored or evaluated but will be included as a condition of contract with the successful supplier.
(WA Ref:63399)
VI.4) Procedures for review
VI.4.1) Review body
University of South Wales
Procurement Manager, University of South Wales, Finance Dept, Llantwit Road
Pontypridd
CF37 1DL
UK
Telephone: +44 1443482385
Fax: +44 1443482384
VI.5) Date of dispatch of this notice
02/03/2017