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02 Contract Notice

HR and Payroll System

  • First published: 12 October 2017
  • Last modified: 24 November 2017

Contents

Summary

OCID:
ocds-kuma6s-071917
Published by:
Newport City Homes
Authority ID:
AA0869
Publication date:
12 October 2017
Deadline date:
23 November 2017
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Provision of an integrated HR and Payroll Solution CPV: 48000000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Newport City Homes

Nexus House, Mission Court, Lower Dock Street

Newport

NP20 2DW

UK

Contact person: Deborah White

Telephone: +44 1633381111

E-mail: deborah.white@newportcityhomes.com

NUTS: UKL21

Internet address(es)

Main address: www.newportcityhomes.com

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0869

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.sell2wales.gov.wales


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

HR and Payroll System

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Provision of an integrated HR and Payroll Solution

II.1.5) Estimated total value

Value excluding VAT: 195 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKL21

II.2.4) Description of the procurement

Newport City Homes requirement under this Contract is for an integrated HR and Payroll solution. The Organisations growth over the last few years and a drive for more effective and efficient processes has determined the need for an integrated solution within Newport City Homes.

Newport City Homes intention in introducing an Integrated HR and Payroll Management System is to enable the HR/Payroll team, line managers and employees to complete tasks digitally, reducing both time spent on these tasks and costs.

In addition, the introduction of a HR and Payroll Management System should allow the HR/Payroll team to provide a more efficient, consistent, and cost-effective service to managers and employees. Reporting information should be instantly available and accurate; HR will be able to easily identify employee patterns and take action on these (e.g. absence, recruitment and retention), employees will be able to maintain and update their personal information securely themselves at any time, without having to contact the HR team. Similarly, managers will have information about their team readily available to them, anytime, anywhere and on any device.

Newport City Homes are looking at both Purchase and Lease options and will make a decision following evaluation of the tender submissions.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.6) Estimated value

Value excluding VAT: 195 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

24 months followed by a further 24 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As in the ITT

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the ITT

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 131-267447

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/11/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 13/11/2017

Local time: 12:00

Information about authorised persons and opening procedure:

Tenders will be opened following the close of the Post box on sell2wales

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=71917.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

As in the ITT

(WA Ref:71917)

VI.4) Procedures for review

VI.4.1) Review body

Newport City Homes

Nexus House, Mission Court, Lower Dock Street

Newport

NP20 2DW

UK

Telephone: +44 1633381111

Internet address(es)

URL: www.newportcityhomes.com

VI.5) Date of dispatch of this notice

11/10/2017

Coding

Commodity categories

ID Title Parent category
48000000 Software package and information systems Computer and Related Services

Delivery locations

ID Description
1021 Monmouthshire and Newport

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
12 October 2017
Deadline date:
23 November 2017 00:00
Notice type:
02 Contract Notice
Authority name:
Newport City Homes
Publication date:
25 November 2017
Notice type:
03 Contract Award Notice - Incomplete Procedure
Authority name:
Newport City Homes

About the buyer

Main contact:
deborah.white@newportcityhomes.com
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
08/11/2017 10:27
ADDED FILE: Final Clarification
Clarification for bidders
24/11/2017 11:17
Notice Cancelled
This notice has been cancelled. The original deadline date of 13/11/2017 is no longer applicable.

The requirements will be changed to better suit the organisation.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx30.73 KB
This file may not be accessible.
dotx
dotx290.18 KB
This file may not be accessible.
docx
docx382.26 KB
This file may not be accessible.
docx
docx12.51 KB
This file may not be accessible.
xlsx
xlsx13.45 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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