Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newport City Homes
Nexus House, Mission Court, Lower Dock Street
Newport
NP20 2DW
UK
Telephone: +44 1633381111
E-mail: deborah.white@newportcityhomes.com
NUTS: UKL21
Internet address(es)
Main address: www.newportcityhomes.com
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0869
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HR and Payroll System
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
provision on an Integrated HR and Payroll System
II.1.5) Estimated total value
Value excluding VAT:
195 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Newport City Homes requirement under this Contract is for an integrated HR and Payroll solution. The Organisations growth over the last few years and a drive for more effective and efficient processes has determined the need for an integrated solution within Newport City Homes.
Newport City Homes intention in introducing an Integrated HR and Payroll Management System is to enable the HR/Payroll team, line managers and employees to complete tasks digitally, reducing both time spent on these tasks and costs.
In addition, the introduction of a HR and Payroll Management System should allow the HR/Payroll team to provide a more efficient, consistent, and cost-effective service to managers and employees. Reporting information should be instantly available and accurate; HR will be able to easily identify employee patterns and take action on these (e.g. absence, recruitment and retention), employees will be able to maintain and update their personal information securely themselves at any time, without having to contact the HR team. Similarly, managers will have information about their team readily available to them, anytime, anywhere and on any device.
Newport City Homes are looking at both Purchase and Lease options and will make a decision following evaluation of the tender submissions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
195 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
24 months with a further option of 24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See ITT
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the ITT
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/01/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
12/01/2018
Local time: 12:00
Information about authorised persons and opening procedure:
Tenders will be opened following the close of the post box on Sell2wales
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=74074.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:74074)
VI.4) Procedures for review
VI.4.1) Review body
Newport City Homes
Nexus House, Mission Court, Lower Dock Street
Newport
NP20 2DW
UK
Telephone: +44 1633381111
Internet address(es)
URL: www.newportcityhomes.com
VI.5) Date of dispatch of this notice
04/12/2017