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02 Contract Notice

Gwynedd Council Rural highways grass cutting tender

  • First published: 25 April 2016
  • Last modified: 25 April 2016

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-041578
Published by:
Cyngor Gwynedd Council
Authority ID:
AA0361
Publication date:
25 April 2016
Deadline date:
25 May 2016
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Gwynedd Council requires provision under a framework agreement of Highways Rural Verge Maintenance Service for a period of 2 years with an option to extend for a further 12 month period. The framework will be divided into 3 areas, with further districts within those areas as per the tender documentation. CPV: 45233229, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45112730, 45112700, 45233229, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700, 45233229, 45112730, 45112700.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Gwynedd Council

Highways and Municipal, Cibyn Depot

Caernarfon

LL55 2BD

UK

Telephone: +44 1286679871

E-mail: steffanjones@gwynedd.gov.uk

NUTS: UKL12

Internet address(es)

Main address: www.gwynedd.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0361

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Gwynedd Council Rural highways grass cutting tender

II.1.2) Main CPV code

45233229

 

II.1.3) Type of contract

Services

II.1.4) Short description

Gwynedd Council requires provision under a framework agreement of Highways Rural Verge Maintenance Service for a period of 2 years with an option to extend for a further 12 month period. The framework will be divided into 3 areas, with further districts within those areas as per the tender documentation.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=41578

II.1.5) Estimated total value

Value excluding VAT: 420 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 17 lots

II.2) Description

Lot No: 1

II.2.1) Title

Arfon (District 1)

II.2.2) Additional CPV code(s)

45112730

45112700

45233229

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 36 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Arfon (District 2)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 30 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Arfon (District 3)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 36 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Dwyfor (District 6/1)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Dwyfor (District 6/2)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Dwyfor (District 6/3)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Dwyfor (District 6/4)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Dwyfor (District 6/5)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 30 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Dwyfor (District 6/6)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Meirionnydd (District 3/1)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 36 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 11

II.2.1) Title

Meirionnydd (District 3/2)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 12

II.2.1) Title

Meirionnydd (District 3/3)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 13

II.2.1) Title

Meirionnydd (District 3/4)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 14

II.2.1) Title

Meirionnydd (District 3/5)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 15

II.2.1) Title

Meirionnydd (District 3/6)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 16

II.2.1) Title

Meirionnydd (District 3/7)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 17

II.2.1) Title

Meirionnydd (District 3/8)

II.2.2) Additional CPV code(s)

45233229

45112730

45112700

II.2.3) Place of performance

NUTS code:

UKL12


Main site or place of performance:

Gwynedd

II.2.4) Description of the procurement

Gwynedd Council requires provision under a framework agreement of Highways rural verge maintenance service

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 21 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The framework has an option to extend for a further 12 month period

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 20

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/05/2016

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 2 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 25/05/2016

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Gwynedd Council requires provision of a Highways Rural Verge Maintenance Service. The Council has responsibility for ensuring that the Highways Rural Verge Maintenance is of a high standard and will wish to satisfy itself that the contracted service to be provided complies with all statutory requirements which are, or would otherwise have been, obligatory upon the Council or its employees.

The framework will be evaluated on a 75% price / 25% quality basis and will be established on a ranked basis. Please see the tender documentation for how the quality element is broken down further.

The framework will run for a period of 2 years but with an option to extend for a further 12 month period.

* Please note that the values identified per lot are estimations only and are based on the maximum possible length of the framework, including the option to extend *

The tender documentation can be accessed by following the instructions below :-

1. Register your company on the eTenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the “Click here to register” link

- Accept the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender

- Login to the portal with the username/password

- Click the “Open Access PQQs/ITTs” link. (These are Invitations to Tender open to any registered supplier)

- Click on the relevant ITT to access the content.

Project code: 27096

ITT Code: 53169

- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

- This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only)

- Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

3. Responding to the tender

- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

- eMail: help@bravosolution.co.uk

- Phone: 0800 368 4850 / Fax: 020 7080 0480

(WA Ref:41578)

VI.4) Procedures for review

VI.4.1) Review body

Gwynedd Council

Democracy & Legal, Council Offices, Shire Hall Street,

Caernarfon

LL55 1SH

UK

Internet address(es)

URL: www.gwynedd.gov.uk

VI.5) Date of dispatch of this notice

22/04/2016

Coding

Commodity categories

ID Title Parent category
45112700 Landscaping work Excavating and earthmoving work
45112730 Landscaping work for roads and motorways Excavating and earthmoving work
45233229 Verge maintenance work Construction, foundation and surface works for highways, roads

Delivery locations

ID Description
1012 Gwynedd

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
25 April 2016
Deadline date:
25 May 2016 00:00
Notice type:
02 Contract Notice
Authority name:
Cyngor Gwynedd Council
Publication date:
20 July 2016
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Cyngor Gwynedd Council

About the buyer

Main contact:
steffanjones@gwynedd.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.