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02 Contract Notice

NPS Supply and Distribution of Frozen Plated Meals, Frozen Texture Modified Meals and Frozen Soup

  • First published: 26 March 2016
  • Last modified: 26 March 2016

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-042830
Published by:
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Authority ID:
AA27760
Publication date:
26 March 2016
Deadline date:
11 April 2016
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Frozen Plated Meals, Frozen Texture Modified Meals, Frozen Soup and Frozen Side Dishes to the public sector in Wales. Over 73 public sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education. Further organisations that may use NPS frameworks include other Welsh Public Sector bodies and Charities. Further information on NPS can be accessed from the link below: http://npswales.gov.uk/ CPV: 15894200, 15894200, 15896000, 15894220, 15894200, 15896000, 15894200, 15896000, 15331170, 15891400, 15896000, 15896000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

E-mail: npsfood@wales.gsi.gov.uk

NUTS: UKL

Internet address(es)

Main address: http://npswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

NPS Supply and Distribution of Frozen Plated Meals, Frozen Texture Modified Meals and Frozen Soup

Reference number: NPS-FOOD-0038-15

II.1.2) Main CPV code

15894200

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

This procurement process is for the tender and award of a new Framework Agreement for the Supply and Distribution of Frozen Plated Meals, Frozen Texture Modified Meals, Frozen Soup and Frozen Side Dishes to the public sector in Wales.

Over 73 public sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education.

Further organisations that may use NPS frameworks include other Welsh Public Sector bodies and Charities.

Further information on NPS can be accessed from the link below:

http://npswales.gov.uk/

II.1.5) Estimated total value

Value excluding VAT: 14 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1 NPS Supply of Frozen plated meals Is split into 4 zones. Zone 1 North Wales, Zone 2 Mid Wales, Zone 3 South West Wales and Zone 4 South East Wales

II.2.2) Additional CPV code(s)

15894200

15896000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This Lot is for the Supply of Frozen Plated Meals to the public sector in Wales. Lot 1 is split into 4 zones as follows: Zone 1 North Wales, Zone 2 Mid Wales, Zone 3 South West Wales and Zone 4 South East Wales - Full details can be found in the Invitation to tender documentation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 14 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension - no guarantee can be provided on how this will be split by Organisation or by Lot

Lot No: 2

II.2.1) Title

NPS Supply of Frozen Texture Modified Meals

II.2.2) Additional CPV code(s)

15894220

15894200

15896000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This Lot is for the Supply of Frozen Texture Modified Meals to the public sector in Wales. - Full details can be found in the Invitation to tender documentation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 14 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension - no guarantee can be provided on how this will be split by Organisation or by Lot

Lot No: 3

II.2.1) Title

NPS Supply of Frozen Soup

II.2.2) Additional CPV code(s)

15891400

15896000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This Lot is for the Supply of Frozen Soup to the public sector in Wales. - Full details can be found in the Invitation to tender documentation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 14 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension - no guarantee can be provided on how this will be split by Organisation or by Lot

Lot No: 4

II.2.1) Title

NPS Supply of Single and Multi Portion Frozen Plated Meals

II.2.2) Additional CPV code(s)

15894200

15896000

15331170

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This Lot is for the Supply of Single and Multi Portion Frozen Plated Meals to the public sector in Wales. - Full details can be found in the Invitation to tender documentation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 14 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension - no guarantee can be provided on how this will be split by Organisation or by Lot

Lot No: 5

II.2.1) Title

NPS Supply of Frozen Side Dishes

II.2.2) Additional CPV code(s)

15896000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This Lot is for the Supply of Frozen Side Dishes to the public sector in Wales. - Full details can be found in the Invitation to tender documentation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 14 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Agreement Duration will be 2 years plus an option to extend up to a further 1 + 1 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The Estimated Value is an overall estimated value for all lots for the initial Contract Period and the possible extension - no guarantee can be provided on how this will be split by Organisation or by Lot

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 31

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2015/S 131-240297

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/04/2016

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 12/04/2016

Local time: 10:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

The Option to extend will be considered towards the end of the 2nd year of the Agreement. There is an option to extend by up to a further 2 twelve month periods. The replacement OJEU notice will be placed 3-6 months prior to the conclusion of the current agreement.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The agreement will be available for use by NPS Member Organisations,Schools & Educational Establishments,Town & Community Councils, Citizen Advice Bureaus, Housing Associations, WCVA, BBC & Voluntary Organisations within the City & County Boundaries of Wales and any Welsh Public Sector organisations that aren’t named above, but become NPS members during the term of the agreement.

Further details of organisations that can utilise this framework can be found in the contract documentation.

The Invitation to Tender (ITT) documentation can be accessed via https://etenderwales.bravosolution.co.uk.

- On registering on the Platform the Super User will select a username and will receive a password.

- The Password will be sent to the e-mail address specified in the User Details section.

- Please log-in to the Platform by entering your Username & Password.

- Registration should only be performed once for each Organisation. If you think someone in your Organisation may have registered on this Platform then you must not register again.

- Contact the Helpdesk immediately if you are unable to contact the Super User.

HOW TO FIND THE ITT:

- Once logged in you must click on ‘ITTs Open to all Suppliers’.

- The etender references for this framework are:

- Project_33147

Please note that all suppliers will need to complete the Qualification & Technical itt_53826 - NPS Frozen Plated Meals, Frozen Texture Modified Meals and Frozen Soup (Qualification & Technical) & submit your response.

In addition you will need to complete & submit your Commercial Response for each Lot you are interested in tendering for from the following:

- itt_53839 - (Lot 1 - Supply of Frozen Plated Meals)

- itt_53850 - (Lot 2 - Supply of Frozen Texture Modified Meals)

- itt_53863 - (Lot 3 - Supply of Frozen Soup)

- itt_53865 - (Lot 4 - Supply of Single & Multi Portion Frozen Plated Meals)

- itt_53866 - (Lot 5 - Supply of Frozen Side Dishes)

- Click on the title to access summary details of the ITT. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT's’ on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

If you have any queries regarding the requirements please message using the e-tenderwales message portal.

If you are seeking help on using the etenderwales system please email the bravo solutions helpdesk athelp@bravosolution.co.uk or +44 8003684852

If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.

The Welsh Ministers (NPS) will not be liable for any bidder costs arising from this tender or any non award of this framework.

(WA Ref:42830)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits will be a Non-Core requirement and will not form part of the evaluation criteria. However, submission of a Non-Core Community Benefits proposal will be a condition of a compliant bid.

VI.4) Procedures for review

VI.4.1) Review body

National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road

Caerphilly

CF83 8WT

UK

Telephone: +44 3007900170

Internet address(es)

URL: http://npswales.gov.uk

VI.5) Date of dispatch of this notice

24/03/2016

Coding

Commodity categories

ID Title Parent category
15896000 Deep-frozen products Miscellaneous food products and dried goods
15331170 Frozen vegetables Processed vegetables
15894220 Hospital meals Processed food products
15894200 Prepared meals Processed food products
15891400 Soups Soups and broths

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
npsfood@wales.gsi.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.