Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership as hosts of the Welsh Blood Service
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Damian Probert
Telephone: +44 1443622003
E-mail: damian.probert@wales.nhs.uk
NUTS: UKL22
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of an Offsite Donor Sample Archiving Service
II.1.2) Main CPV code
79995100
II.1.3) Type of contract
Services
II.1.4) Short description
The WBS collects approximately 105,000 donations per year and includes up to 3 anticoagulated samples per donation. Tests are performed using these 3 samples, one of which is collected in PPT tube for NAT HBV, HCV, HIV and a proportion for HEV.
The PPT tubes are stored below -30oC for up to 3 years. The storage of samples below -30oC enable the biological components to remain viable for follow up test to be performed in cases of suspected blood borne infections transmission.
The archive material is human blood samples which currently are being tested for anti-HCV, HIV combo, HBsAg, anti-syphilis, anti-HTLV and NAT HBV, HCV, HIV and HEV. Some samples to be archived have not been tested for NAT HEV.
The archived samples are kept onsite at the WBS for about 6 months and then sent to the supplier or storage for the remainder of the 3 years.
(For a full description, please refer to the Specification document in the Invitation to Tender Package)
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79995100
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
The Headquarters for the Welsh Blood Service is in Talbot Green, but the archiving service will be off-site
II.2.4) Description of the procurement
The WBS collects approximately 105,000 donations per year and includes up to 3 anticoagulated samples per donation. Tests are performed using these 3 samples, one of which is collected in PPT tube for NAT HBV, HCV, HIV and a proportion for HEV. The PPT tubes are then stored below -30oC for up to 3 years. The storage of samples below -30oC enable the biological components to remain viable for follow up test to be performed in cases of suspected blood borne infections transmission.
Donor samples collected in PPT tubes are placed in specific locations in a cardboard box for storage. Each box contains up to 96X3 (288) sets of samples. Each box will have a unique barcode with eye readable identifier.
The archive material is human blood samples which currently are being tested for anti-HCV, HIV combo, HBsAg, anti-syphilis, anti-HTLV and NAT HBV, HCV, HIV and HEV. Some samples to be archived have not been tested for NAT HEV.
Some of the samples to be archived may be positive for one or more of the above tests. A negative result for the above tests does not indicate that the samples are free from infection.
The archived samples are kept onsite at the WBS for about 6 months and then sent to the Commercial company for storage for the remainder of the 3 years.
(For a full description, please refer to the Specification document in the Invitation to Tender package)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the Invitation to Tender Package
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/09/2016
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/09/2016
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If an extension is granted approximately August 2020
VI.3) Additional information
The procurement documents are available for unrestricted and full direct access, free of charge.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal:https://etenderwales.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender (ITT ref itt_56570) - Login to the portal with the username/password -Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs'page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
For the avoidance of doubt, as this procurement is being run under the Open Procedure, there is no limit to the number of operators who may respond or that will be taken forward to have its bid evaluated, should it pass all selection criteria as stated in the Information for Bidders document.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=51012
(WA Ref:51012)
VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.5) Date of dispatch of this notice
15/08/2016