Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
UK
Contact person: Phil Davies
Telephone: +44 1656642592
E-mail: phil.davies@bridgend.gov.uk
NUTS: UKL17
Internet address(es)
Main address: http://www.bridgend.gov.uk/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Design Services
Reference number: B260/16
II.1.2) Main CPV code
79822500
II.1.3) Type of contract
Services
II.1.4) Short description
Under this Tender process, Bridgend County Borough Council (BCBC) intends to set up a Framework Agreement, to include up to eight (8) providers to deliver a quality Design Service at a reasonable price in support of its internal requirements. These Design Services shall include but not be limited to the following requirements; design of a range of marketing and promotional material to promote a variety of council services including literature: leaflets, flyers, posters, newsletters. Branding: logos, concepts and straplines. Digital: small websites / microsites, digital and media advertising. Event literature: pop-up banners, promotional items, table numbers, place cards, badges. Large-scale design: signage and branding, livery and external PVC banners.
II.1.5) Estimated total value
Value excluding VAT:
240 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72413000
79415200
79421200
79822500
79930000
79933000
II.2.3) Place of performance
NUTS code:
UKL17
Main site or place of performance:
Bridgend County Borough Council, Bridgend.
II.2.4) Description of the procurement
Under this Tender process, Bridgend County Borough Council (BCBC) intends to set up a Framework Agreement, to include up to eight (8) providers to deliver a quality Design Service at a reasonable price in support of its internal requirements. These Design Services shall include but not be limited to the following requirements; design of a range of marketing and promotional material to promote a variety of council services including literature: leaflets, flyers, posters, newsletters. Branding: logos, concepts and straplines. Digital: small websites / microsites, digital and media advertising. Event literature: pop-up banners, promotional items, table numbers, place cards, badges. Large-scale design: signage and branding, livery and external PVC banners.
II.2.5) Award criteria
Criteria below:
Quality criterion: Equipment Information
/ Weighting: 6.5
Quality criterion: Graphic Design Software
/ Weighting: 2.5
Quality criterion: Personnel Information
/ Weighting: 1.5
Quality criterion: Web Hosting
/ Weighting: 1.5
Quality criterion: Outsourcing Work
/ Weighting: 3
Quality criterion: Backup Processes
/ Weighting: 4.5
Quality criterion: Aditional Changes to Design
/ Weighting: 3.5
Quality criterion: Examples of Graphic Design Work
/ Weighting: 6
Quality criterion: Examples of Web Design Work
/ Weighting: 4
Quality criterion: Graphic Design Briefs
/ Weighting: 17
Cost criterion: Hourly Rate
/ Weighting: 4
Cost criterion: Additional Changes to Design
/ Weighting: 7
Cost criterion: Examples of Web Design Work
/ Weighting: 10
Cost criterion: Graphic Design Briefs
/ Weighting: 29
II.2.6) Estimated value
Value excluding VAT:
240 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
05/01/2017
End:
04/01/2019
This contract is subject to renewal: Yes
Description of renewals:
With options to extend the Contract for an agreed period of time up to a maximum of 24-months as required.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Tenderer should take note of all Eight (8) Appendices:
Appendix 1 - Technical Questionnaire.
Appendix 2 - Pricing Schedule.
Appendices 3, 4 & 5 - Design Briefs for Quality and Price evaluation.
Appendix 6 - Bridgend County Borough Council's Brand Manual.
Appendix 7 & 8 - Bridgend CBC Logo (EPS & JPEG Format).
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See Tender Documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See Tender Documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 8
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/11/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/11/2016
Local time: 14:00
Place:
Estimated Date and Time: Bridgend County Borough Council, Civic Offices, Angel Street, Bridgend. CF31 4WB.
Information about authorised persons and opening procedure:
Members of the Cabinet Services and Corporate Procurement Teams.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Authority will observe the mandatory Ten (10) day Standstill period prior to the Award of any Contract.
Procurement Schedule and Contract Award Dates: See Instructions to Tenderers – Procurement Timetable.
The Award Criteria (II.2.5) is not listed in order of importance or value.
(WA Ref:56068)
VI.4) Procedures for review
VI.4.1) Review body
Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
UK
Telephone: +44 1656664529
VI.5) Date of dispatch of this notice
26/10/2016