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02 Contract Notice

Maintenance of Vehicles Operated & Managed by Newport City Council

  • First published: 07 August 2017
  • Last modified: 07 August 2017

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-069186
Published by:
Newport City Council
Authority ID:
AA0273
Publication date:
07 August 2017
Deadline date:
06 October 2017
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Newport City Council (NCC) is inviting tenders from suitably qualified and experienced contractors for the provision of fleet maintenance services for vehicles owned and managed by the Council. CPV: 50100000, 50110000, 50111000, 50111110.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Newport City Council

Civic Centre

Newport

NP20 4UR

UK

Contact person: Peter Dixey

Telephone: +44 1633656656

E-mail: peter.dixey@newport.gov.uk

NUTS: UKL21

Internet address(es)

Main address: www.newport.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Maintenance of Vehicles Operated & Managed by Newport City Council

Reference number: NCC-2017-005

II.1.2) Main CPV code

50100000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Newport City Council (NCC) is inviting tenders from suitably qualified and experienced contractors for the provision of fleet maintenance services for vehicles owned and managed by the Council.

II.1.5) Estimated total value

Value excluding VAT: 4 375 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50110000

50111000

50111110

II.2.3) Place of performance

NUTS code:

UKL21


Main site or place of performance:

Within the boundary of Newport City Council.

II.2.4) Description of the procurement

Newport City Council (NCC) is inviting tenders from suitably qualified and experienced contractors for the provision of fleet maintenance services for vehicles owned and managed by the Council. The contract is for the supply of premises, equipment, vehicles, labour and all other associated equipment and items required to execute the works. The successful contractor will be required to maintain, service, inspect and test (MOT’s) vehicles operated and managed by the Council, and provide, when requested, early morning mobile maintenance services at both designated depots, as well as providing breakdown services.

In order for the Council to maintain essential services and to minimise disruption to Council operations and officers, as well as ensuring that Council vehicles do no incur any costs associated with unnecessary wear and tear and fuel usage whilst vehicles are taken for servicing etc, it is a requirement of the contract that the Contractors maintenance facility, and any sub-contractors facility is located within the boundary of Newport City Council.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 4 375 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 02/04/2018

End: 31/03/2023

This contract is subject to renewal: Yes

Description of renewals:

The initial contract is required to run from April 2018 to March 2023 inclusive, with the option to extend the contract for a further two periods of twelve months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated within the tender documentation.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/10/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 06/10/2017

Local time: 14:00

Place:

Newport City Council

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

If the contract extension options are not exercised, then Summer 2022.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Suppliers Instructions How to Express Interest in this Tender

1. Register your company on the etenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the “Suppliers register here” link

- Agree to the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the Project

- Login to the portal with the username/password

- Click the “ITTs Open to All Suppliers” link. (These are Invitation to Tenders open to any registered supplier)

- Click on the relevant ITT (itt_61219 available from 9th August 2017)to access the content.

- Click the “Express Interest” button in the “Actions” box on the page.

- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)

- Click on the ITT code to access the content

3. Responding to the tender

- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

- email: help@bravosolution.co.uk

- Phone: 0800 368 4850

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=69186

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Newport City Council have established a Work Based Learning Academy in order to work with clients and suppliers to embed Community Benefits into appropriate contracts for supplies, services and works. The Council would therefore like to work with the successful contractor in order to deliver community benefits, initially around work place training, apprenticeship opportunities, work experience and other initiatives that would benefit NEET's ('NEET’ stands for young people aged 16-24 Not in Education, Employment or Training). Tenderer's are therefore required to provide a Community Benefits Plan as part of their tender submission, stating what actions they would take in order to support this initiative. Whilst it is a requirement that tenderer's must provide a Plan, the Plan will not be scored as part of the tender evaluation. The Plan submitted by the successful contractor however, will be incorporated into the contract and must be honoured and delivered.

(WA Ref:69186)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Newport City Council

Civic Centre

Newport

NP20 4UR

UK

Telephone: +44 1633656656

Internet address(es)

URL: www.newport.gov.uk

VI.5) Date of dispatch of this notice

04/08/2017

Coding

Commodity categories

ID Title Parent category
50111000 Fleet management, repair and maintenance services Repair and maintenance services of motor vehicles and associated equipment
50110000 Repair and maintenance services of motor vehicles and associated equipment Repair, maintenance and associated services of vehicles and related equipment
50100000 Repair, maintenance and associated services of vehicles and related equipment Repair and maintenance services
50111110 Vehicle-fleet-support services Fleet management, repair and maintenance services

Delivery locations

ID Description
1021 Monmouthshire and Newport

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
07 August 2017
Deadline date:
06 October 2017 00:00
Notice type:
02 Contract Notice
Authority name:
Newport City Council
Publication date:
24 March 2018
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Newport City Council

About the buyer

Main contact:
peter.dixey@newport.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.