Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Welsh Government
Economy, Skills and Natural Resources, Wood Street
Cardiff
CF10 1EW
UK
Telephone: +44 3000628803
E-mail: gareth.colley@gov.wales
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PSBA Audit Services
Reference number: C154/2017/2018
II.1.2) Main CPV code
79212100
II.1.3) Type of contract
Services
II.1.4) Short description
The Welsh Government is seeking to appoint a Contractor to provide an audit service for its Public Sector Broadband Aggregation Network (PSBA). An audit service is needed to provide financial assurance to the Welsh Government and other potential stakeholders that the costs and charges being levied by the supplier are appropriate and consistent with the contractual terms set out in the PSBA Agreement.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79212000
79210000
79200000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Public Sector Broadband Aggregation Network is a Wales wide managed network which connects public sector organisations in Wales to a private secure information and communications technology wide area network. PSBA was originally devised in 2006 to achieve public sector savings on wide area network services by leveraging aggregated demand for these services and therefore aggregating buying power in the market. During the lifetime of the project PSBA has connected almost every public sector organisation across Wales and now supports over 4,500 public connectivity sites.
An audit exercise is needed to provide financial assurance to the Welsh Government and other potential stakeholders that the costs and charges being levied by the supplier are appropriate and consistent with the contractual terms set out in the PSBA Agreement.
The following are the key requirements that the Welsh Government requires from the audit function:
- To verify the accuracy of charges and the costs of all suppliers of the services to the PSBA Contract
- To review any books of account kept by the supplier to the extent that they relate to the provision of the services
- To carry out an audit and certification of the suppliers accounts in relation to the contract
- To review the suppliers compliance with its contractual obligations relating to value for money provisions
- To review the accuracy and completeness of reports
- To verify the accuracy and completeness of any management information delivered
- To review the integrity, confidentiality and security of the Authority’s Data
- To review the suppliers compliance with the Data Protection Act 1998, the Freedom of Information Act 2000 in accordance with clauses 45.2 (Protection of Personal Data) and any other legislation applicable to the services
- To review the suppliers compliance with its obligations under services, performance of services and quality assurance and performance monitoring
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to extend the agreement for 2 years which will be available to the Client and will be subject to annual performance reviews.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Client reserves the right to extend the contract up to a further 2 years in annual increments of no more than 12 months . Any extension periods will be let in accordance with the pricing provided at tender stage and the overall contract value will increase in accordance with the annual value of the original 3 year term of the contract.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
as stated in the procurement documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/09/2017
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/09/2017
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
E-Tender Information:
https://etenderwales.bravosolution.co.uk
- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
- The User who performs the Registration becomes the Super User for the Organisation.
- On registering on the Platform the Super User will select a Username and will receive a password.
- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
- In order to log-in to the Platform please enter your Username and Password.
- Note: If you forget your Password then visit the homepage and click “Forgot your password?”
- Registration should only be performed once for each Organisation.
- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
- Tenders must be uploaded to the BravoSolution portal by 2pm
How To Find The ITT:
- Once logged in you must click on ‘ITT’s Open to all Suppliers’
- The e-tender references for this contract are: project_36894, itt_63777.
- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.
- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=69989
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
provided in the procurement documents
(WA Ref:69989)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000628803
Internet address(es)
URL: http://wales.gov.uk/?skip=1&lang=en
VI.5) Date of dispatch of this notice
11/08/2017