Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Mrs Leanne Richards
Telephone: +44 1443848585
E-mail: leanne.richards3@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000628803
E-mail: CPSProcurementAdvice@wales.gsi.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.1) Name and addresses
NHS Wales LHBs & Trusts
Bevan House, 24-30 Lambourne Crescent
Llanishen, Cardiff
CF14 5GF
UK
Telephone: +44 2920315500
E-mail: leanne.richards3@wales.nhs.uk
NUTS: UKL
Internet address(es)
Main address: http://www.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA20341
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
All Wales Benchmarking System
Reference number: P318.01/ NWIS - OJEU - 37260
II.1.2) Main CPV code
79313000
II.1.3) Type of contract
Services
II.1.4) Short description
In 2013 NHS procured an All Wales Benchmarking system for all NHS Wales Health Boards (7) and Welsh Government. The current contract has been in place for four years and expires at the end of September 2018. As such a re-procurement process is required as a commitment to benchmarking remains a priority for the Participating Organisations as it provides a basis for highlighting possible areas for improvement through comparisons with other UK countries, and (ideally) internationally, where possible.
II.1.5) Estimated total value
Value excluding VAT:
1 840 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79313000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
In 2013 NHS procured an All Wales Benchmarking system for all NHS Wales Health Boards (7) and Welsh Government. The current contract has been in place for four years and expires at the end of September 2018. As such a re-procurement process is required as a commitment to benchmarking remains a priority for the Participating Organisations as it provides a basis for highlighting possible areas for improvement through comparisons with other UK countries, and (ideally) internationally, where possible.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 840 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract may be renewed at the end of its term however there is also the possibility that a system is developed in-house.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
As detailed in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the contract for 2 further period of 12 months taking the total contract term to 60 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
N/A
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per specification (Appendix 1) and Terms & Conditions Document (Appendix 4)
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/12/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/01/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Potential for system to be re-procured at the end of the contract term.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
To complete your formal proposal, in this notice, please access the PQQ via the Bravo E Tender Wales portal where you will find the PQQ
and the tender documentation, reference – Project Ref 37260 PQQ Ref XXX All Wales Benchmarking System as per the instructions
below.
Register your company on the eSourcing portal (this is only required once)
— Browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register — Accept the terms and
conditions and click "continue"
— Enter your correct business and user details
— Note the username you chose and click "save" when complete
— You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
— Login to the portal with the username/password
— Click the "PQQs / ITTs open to all suppliers" link. (these are pre-qualification questionnaires or invitations to tender open to any
registered supplier)
— Click on the relevant PQQ/ ITT to access the content.
— Click the "express interest" button at the top of the page.
— This will move the PQQ /ITT into your "my PQQs/ my ITTs" page. (this is a secure area reserved for your projects only) —You can
now access any attachments by clicking "buyer attachments" in the "PQQ/ ITT details" box
3. Responding to the tender
— Click "my response" under "PQQ/ ITT details", you can choose to "create response" or to "decline to respond" (please give a reason if
declining)
— You can now use the "messages" function to communicate with the buyer and seek any clarification — Note the deadline for
completion, then follow the onscreen instructions to complete the PQQ/ ITT
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit
your reply using the "submit response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=71481
(WA Ref:71481)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.5) Date of dispatch of this notice
08/11/2017