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02 Contract Notice

External Quality Assessment IT System

  • First published: 16 October 2017
  • Last modified: 16 October 2017

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-071850
Published by:
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:
AA0221
Publication date:
16 October 2017
Deadline date:
13 November 2017
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The System we require will include but will not be limited to: - Registration of new participants in one or multiple EQA scheme(s) - Annual confirmation of registration of existing participants, through viewing current registration information and editing if required - Registration through a 3rd party ‘agent’ - Management of lab contact details - Management of lab finance details - Calculation of scheme fees based on scheme and delivery selections at registration - Test results and method information entry for EQA scheme(s) -Save, submit and view submitted results - View reports and certificates produced by UK NEQAS for H&I CPV: 48100000, 48000000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

NHS Wales Shared Services Partnership

4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw

Cardiff

CF15 7QZ

UK

Telephone: +44 1443622339

E-mail: emma.rowe-jones@wales.nhs.uk

NUTS: UK

Internet address(es)

Main address: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/home.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/home.html


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

External Quality Assessment IT System

Reference number: WBS-OJEU-37348

II.1.2) Main CPV code

48100000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The System we require will include but will not be limited to:

- Registration of new participants in one or multiple EQA scheme(s)

- Annual confirmation of registration of existing participants, through viewing current registration information and editing if required

- Registration through a 3rd party ‘agent’

- Management of lab contact details

- Management of lab finance details

- Calculation of scheme fees based on scheme and delivery selections at registration

- Test results and method information entry for EQA scheme(s)

-Save, submit and view submitted results

- View reports and certificates produced by UK NEQAS for H&I

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UKL15

II.2.4) Description of the procurement

Crucial to the system is the need for confidentiality. An individual lab must only ever be able to see their own contact details and performance reports.

A specific EQA management system for the UK NEQAS for H&I office is also required to manage information entered by participants. It will also perform some analysis of results for assessment and produce individual laboratory reports.

This aspect system will include but is not limited to:

- Management of participants, including contact details, schemes registered for, finance information etc

- Participant correspondence management

- Add/remove/edit fields for participant data entry

- Authorising new registration requests and changes by participants

- Username and password management for user access to the secure online area

- Management of schemes and sample distributions

- Participant result management

- Basic result analysis (schemes are quantitative e.g. positive/negative)

- Result assessment (i.e. comparison of entered results to an entered ‘correct’ result)

- Produce individual laboratory reports and certificates

- Management of laboratories with ‘unacceptable performance’ (i.e. incorrect results)

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

extensions available for a further period of up to 24 months on an annual basis

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/11/2017

Local time: 09:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 13/11/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=71850

(WA Ref:71850)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

NHS Wales Shared Services Partnership

4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw

Cardiff

CF15 7QZ

UK

Telephone: +44 1443622339

Internet address(es)

URL: http://www.procurement.wales.nhs.uk

VI.5) Date of dispatch of this notice

13/10/2017

Coding

Commodity categories

ID Title Parent category
48100000 Industry specific software package Software package and information systems
48000000 Software package and information systems Computer and Related Services

Delivery locations

ID Description
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
emma.rowe-jones@wales.nhs.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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