Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Pembrokeshire Housing Association
Meyler House, St. Thomas' Green
Haverfordwest
SA61 1QP
UK
Telephone: +44 1437763688
E-mail: judith.arnold@pembs-ha.co.uk
NUTS: UKL1
Internet address(es)
Main address: www.pembs-ha.co.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA20225
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Grounds Maintenance Services
Reference number: 2017/015
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Grounds maintenance services for Pembrokeshire Housing Group's housing estates and sheltered schemes
II.1.5) Estimated total value
Value excluding VAT:
570 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 8 lots
II.2) Description
Lot No: 1
II.2.1) Title
Haverfordwest Area
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
Provision of Grounds Maintenance Services
II.2.5) Award criteria
Criteria below:
Quality criterion: Experience
/ Weighting: 28
Quality criterion: Management
/ Weighting: 12
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2018
End:
28/02/2021
This contract is subject to renewal: Yes
Description of renewals:
Contract has a 12 month extension option to 28th February 2022
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Milford Haven Area
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
Provision of Grounds Maintenance Services
II.2.5) Award criteria
Criteria below:
Quality criterion: Experience
/ Weighting: 28
Quality criterion: Management
/ Weighting: 12
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2018
End:
28/02/2021
This contract is subject to renewal: Yes
Description of renewals:
12 month extension option to 28th February 2022
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Pembroke Dock and Pembroke Area
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
Provision of grounds maintenance services
II.2.5) Award criteria
Criteria below:
Quality criterion: Experience
/ Weighting: 28
Quality criterion: Management
/ Weighting: 12
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2018
End:
28/02/2021
This contract is subject to renewal: Yes
Description of renewals:
12 month extension option to 28th February 2022
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Tenby & Saundersfoot Areas
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
Provision of grounds maintenance services
II.2.5) Award criteria
Criteria below:
Quality criterion: Experience
/ Weighting: 28
Quality criterion: Management
/ Weighting: 12
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2018
End:
28/02/2021
This contract is subject to renewal: Yes
Description of renewals:
12 month extension option to 28h February 2022
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Narberth, Clynderwen & Templeton Areas
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
Provision of grounds maintenance services
II.2.5) Award criteria
Criteria below:
Quality criterion: Experience
/ Weighting: 28
Quality criterion: Management
/ Weighting: 12
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2018
End:
28/02/2021
This contract is subject to renewal: Yes
Description of renewals:
12 month extension option to 28th February 2022
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
St Davids, Solva, Pen-y-cwm & Letterston Areas
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
Provision of grounds maintenance services
II.2.5) Award criteria
Criteria below:
Quality criterion: Experience
/ Weighting: 28
Quality criterion: Management
/ Weighting: 12
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2018
End:
28/02/2021
This contract is subject to renewal: Yes
Description of renewals:
12 month extension option to 28th February 2022
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Neyland, Rosemarket, Johnston, Hook & Freystrop Areas
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
Provision of grounds maintenance services
II.2.5) Award criteria
Criteria below:
Quality criterion: Experience
/ Weighting: 28
Quality criterion: Management
/ Weighting: 12
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2018
End:
28/02/2021
This contract is subject to renewal: Yes
Description of renewals:
12 month extension option to 28th February 2022
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
New sites
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
Provision of grounds maintenance services
II.2.5) Award criteria
Criteria below:
Quality criterion: Experience
/ Weighting: 28
Quality criterion: Management
/ Weighting: 12
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/03/2018
End:
28/02/2021
This contract is subject to renewal: Yes
Description of renewals:
12 month extension option to 28th February 2022
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 4
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/01/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
03/01/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 years
VI.3) Additional information
TUPE applies to Lot 1,2 and 4 only
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=73430
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Targeted training and recruitment, work experience, community initiatives support
(WA Ref:73430)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
Pembrokeshire Housing Association
Meyler House, St. Thomas' Green
Haverfordwest
SA61 1QP
UK
Telephone: +44 1437763688
VI.5) Date of dispatch of this notice
21/11/2017