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02 Contract Notice

Professional Catering Advice

  • First published: 23 February 2018
  • Last modified: 23 February 2018

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-077601
Published by:
Llywodraeth Cymru / Welsh Government
Authority ID:
AA0007
Publication date:
23 February 2018
Deadline date:
28 March 2018
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The Welsh Government requires a contract for the provision of professional catering advice and associated services to support its contract management activities in relation to its All Wales Catering Contract. CPV: 55520000, 55510000, 55511000, 55512000, 79000000, 79990000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Welsh Government

Corporate Procurement Services, Cathays Park

Cardiff

CF10 3NQ

UK

Telephone: +44 3000628864

E-mail: cpsprocurementadvice@wales.gsi.gov.uk

NUTS: UKL

Internet address(es)

Main address: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/web/login.shtml


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/web/login.shtml


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/web/login.shtml


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Professional Catering Advice

Reference number: C266/2017/2018

II.1.2) Main CPV code

55520000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Welsh Government requires a contract for the provision of professional catering advice and associated services to support its contract management activities in relation to its All Wales Catering Contract.

II.1.5) Estimated total value

Value excluding VAT: 210 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

55510000

55511000

55512000

79000000

79990000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

The Welsh Government requires a contract for the provision of Professional Catering Advice and Associated Services to support its contract management activities in relation to its All Wales Catering Contract (AWCC).

The Welsh Government’s AWCC provides on-site catering and hospitality services at 10 of its offices across Wales and hospitality services at its London office. Catering outlets range from small / medium sized coffee shops to larger staff restaurant style catering facilities.

The Welsh Government’s catering partner is required to satisfy a complex and challenging set of criteria including: exemplary standards in respect of sustainability and support of local food and food producers, as well as best value for both the user and the Welsh Government.

The Professional Catering Advice and Associated Services contract will support the Welsh Government’s AWCC management team providing assurance that the contract specific objectives / criteria are being delivered by its catering partner to the standards expected of a high profile catering contract. The contract is also required to provide expert catering advice for a range of areas including but not limited to: statutory compliance, KPI monitoring in terms of contract performance, operational procedures, menu quality and healthy eating etc.

The Successful Bidder will also provide additional support / services and adhoc advice to the contract management team. The scope of which includes but is not limited to the provision of support to the Welsh Government’s AWCC management team in its re-tender exercise for a new AWCC, the completion of annual compliance audits at each of the Welsh Government’s catered offices and the provision of detailed audit performance reports. The provision of a customer satisfaction survey tool is also required to enable the Welsh Government to canvas the opinions of the AWCC contract end users in order to help drive continuous improvement and innovation.

The term for the Professional Catering Advice and Associated Services contract is three years with the option to extend for a further three years. Contract extensions are at the sole discretion of the Welsh Government and will be subject to annual performance review and annual extension.

This contract supports the Welsh Government’s Environmental Policy Statement and Corporate Procurement Policies in order to improve its contracts by encouraging good environmental practice and the inclusion of social sustainability requirements where possible and to embed the principles of sustainable procurement in its day to day business activities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 210 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

three one year extensions will be available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The estimated contract value stated in this notice includes the cost for the initial three year contract term and the optional three one year contract extension periods. The anticipated contract term is 3+1+1+1 years. The estimated contract value for the initial three year contract term is 105,000 GBP.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

as stated in the specification and tender documents

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 28/03/2018

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 28/03/2018

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

estimated between three and six years

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

E-Tender Information:

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by 2pm

How To Find The ITT:

- Once logged in you must click on ‘ITT’s Open to all Suppliers’

- The e-tender references for this contract are: project_38135, itt_66229.

- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=77601

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits will be non core for this contract

(WA Ref:77601)

VI.4) Procedures for review

VI.4.1) Review body

Welsh Government

Corporate Procurement Services, Cathays Park

Cardiff

CF10 3NQ

UK

Telephone: +44 3000628864

Internet address(es)

URL: http://wales.gov.uk/?skip=1&lang=en

VI.5) Date of dispatch of this notice

21/02/2018

Coding

Commodity categories

ID Title Parent category
79000000 Business services: law, marketing, consulting, recruitment, printing and security Other Services
55511000 Canteen and other restricted-clientele cafeteria services Canteen services
55512000 Canteen management services Canteen services
55510000 Canteen services Canteen and catering services
55520000 Catering services Canteen and catering services
79990000 Miscellaneous business-related services Miscellaneous business and business-related services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
23 February 2018
Deadline date:
28 March 2018 00:00
Notice type:
02 Contract Notice
Authority name:
Llywodraeth Cymru / Welsh Government
Publication date:
05 October 2018
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Llywodraeth Cymru / Welsh Government

About the buyer

Main contact:
cpsprocurementadvice@wales.gsi.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.