ࡱ> qspa abjbj** 4H=bH=bY66666JJJ8<tJ,2 2 2 2 2 !"#`5,7,7,7,7,7,7,$z.01R[,6# ! !##[,662 2 p,)))#62 62 +F)#5,))/+W+2 @P%G++,0,O+1%1W+16W+)###[,[,)###,####1#########B : THIS AGREEMENT dated the day of 20 BETWEEN: (1) ISLE OF ANGLESEY COUNTY COUNCIL of Council Offices, Llangefni, Anglesey LL77 7TW (the Data Controller) (2) [insert name and address of Contractor/s] (the Data Processor). BACKGROUND (A) This Agreement is to ensure the protection and security of data passed from the Data Controller to the Data Processor for processing or accessed by the Data Processor on the authority of the Data Controller for processing or otherwise received by the Data Processor for processing on the Data Controller's behalf; (B) Paragraphs 11 and 12 of Part II of Schedule 1 of the Data Protection Act 1998 place certain obligations upon a data controller to ensure that any data processor it engages provides sufficient guarantees to ensure that the processing of the data carried out on its behalf is secure; (C) This Agreement exists to ensure that there are sufficient security guarantees in place and that the processing complies with obligations equivalent to those of the 7th Data Protection Principle contained in the Data Protection Act 1998; (D) This Agreement further defines certain service levels to be applied to all data related services provided by the Data Processor. IT IS AGREED 1. DEFINITIONS AND INTERPRETATION 1.1 In this Agreement: "Act" means the Data Protection Act 1998; Business Purpose [DESCRIPTION OF BUSINESS PURPOSE]; Confidential Information Means any information which has been designated as confidential by either party in writing or that ought to be considered as confidential (however it is conveyed or on whatever media it is stored) including information which would, or would be likely to to prejudice to commercial interests of a person, trade secrets, intellectual property rights, know-how of either party and all personal data and sensitive data within the meaning of the Data Protection Act. "Data" means any information of whatever nature that, by whatever means, is provided to the Data Processor by the Data Controller, is accessed by the Data Processor on the authority of the Data Controller or is otherwise received by the Data Processor on the Data Controller's behalf, for the purposes of the Processing specified in Schedule 1 and shall include, without limitation, any Personal Data; "Data Subject", "Personal Data" and "Processing" shall have the same meanings as are assigned to those terms in the Act; Intellectual Property Rights patents, utility models, rights to inventions, copyright and neighbouring and related rights, trademarks and service marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off or unfair competition, rights in designs, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world; Process any operation or set of operations that is performed on any Data, whether or not by automatic means, such as collection, recording, organisation, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, blocking, erasure or destruction; "Services" means processing of the Data by the Data Processor in connection with and for the purposes of the provision of the services to be provided by the Data Processor to the Data Controller under the Services Agreement; and Services Agreement means the agreement for the provision of services between the Data Controller and the Data Processor identified in the Schedule 1 of this Agreement. 1.2 In this Agreement: (a) references to a person include an individual, a body corporate and an unincorporated association of persons; (b) references to a party to this Agreement include references to the successors or assignees (immediate or otherwise) of that party. 2. APPLICATION OF THIS AGREEMENT 2.1 This Agreement shall apply to: (a) all Data sent from the date of this Agreement by the Data Controller to the Data Processor for Processing; (b) all Data accessed by the Data Processor on the authority of the Data Controller for Processing from the date of this Agreement; and (c) all Data otherwise received by the Data Processor for Processing on the Data Controller's behalf; in relation to the Services. 3. OBLIGATIONS OF THE DATA PROCESSOR 3.1 The Cyngor Sir Ynys Mn / Isle of Anglesey County Council and the Data Processor acknowledge that for the purposes of the Data Protection Act 1998, the Cyngor Sir Ynys Mn / Isle of Anglesey County Council is the Data Controller and the Data Processor is the data processor of any Personal Data. 3.2 The Data Processor shall process the Personal Data only to the extent, and in such a manner, as is necessary for the purposes specified in Schedule 1 of this Agreement and in accordance with the Data Controllers instructions from time to time and shall not process the Personal Data for any other purpose. The Data Processor will keep a record of any processing of personal data it carries out on behalf of the Data Controller. 3.3 The Data Processor shall: (a) only make copies of the Data to the extent reasonably necessary for the Business Purpose (this includes back-up, mirroring (and similar availability enhancement techniques), security, disaster recovery and testing of the Data); (b) not extract, re-utilise, use, exploit, redistribute, re-disseminate, copy or store the Data other than for the Business Purpose; and (c) not do anything that may materially damage the reputation of the Data Controller. 3.4 The Data Processor shall promptly comply with any request from the Data Controller requiring the Data Processor to amend, transfer or delete the Personal Data. 3.5 If the Data Processor receives any complaint, notice or communication which relates directly or indirectly to the processing of the Personal Data or to either party's compliance with the Data Protection Act 1998 and the data protection principles set out therein, it shall immediately notify the Data Controller and it shall provide the Data Controller with full co-operation and assistance in relation to any such complaint, notice or communication. 3.6 At the Data Controllers request, the Data Processor shall provide to the Data Controller a copy of all Personal Data held by it in the format and on the media reasonably specified by the Data Controller. 3.7 The Data Processor shall not transfer the Personal Data outside the European Economic Area without the prior written consent of the Data Controller. 3.8 The Data Processor shall promptly inform the Data Controller if any Personal Data is lost or destroyed or becomes damaged, corrupted, or unusable. The Data Processor will restore such Personal Data at its own expense. 4. DATA PROCESSOR'S EMPLOYEES 4.1 The Data Processor shall ensure that access to the Personal Data is limited to: (a) those employees who need access to the Personal Data to meet the Data Processor's obligations under this Agreement; and (b) in the case of any access by any employee, such part or parts of the Personal Data as is strictly necessary for performance of that employee's duties. 4.2 The Data Processor shall ensure that all employees: (a) are informed of the confidential nature of the Personal Data; (b) have undertaken training in the laws relating to handling personal data; and (c) are aware both of the Data Processor's duties and their personal duties and obligations under such laws and this Agreement. 4.3 The Data Processor shall take reasonable steps to ensure the reliability of any of the Data Processor's employees who have access to the Personal Data. 5. RIGHTS OF THE DATA SUBJECT 5.1 The Data Processor shall notify the Data Controller within 5 working days if it receives a request from a Data Subject for access to that person's Personal Data. 5.2 The Data Processor shall provide the Data Controller with full co-operation and assistance in relation to any request made by a Data Subject to have access to that person's Personal Data. 5.3 The Data Processor shall not disclose the Personal Data to any Data Subject or to a third party other than at the request of the Data Controller or as provided for in this Agreement. 6. OBLIGATIONS OF THE DATA CONTROLLER 6.1 The Data Controller agrees that it shall ensure that it complies at all times with the Act, and, in particular, the Data Controller shall ensure that any disclosure of Personal Data made by it to the Data Processor is made with the data subject's consent or is otherwise lawful. 7. RIGHTS OF THE DATA CONTROLLER 7.1 The Data Controller is entitled, on giving at least 5 days' notice to the Data Processor, to inspect or appoint representatives to inspect all facilities, equipment, documents and electronic data relating to the processing of Personal Data by the Data Processor. 7.2 The requirement under clause 7.1 to give notice will not apply if the Data Controller believes that the Data Processor is in breach of any of its obligations under this Agreement. 8. WARRANTIES 8.1 The Data Processor warrants that: (a) it will process the Personal Data in compliance with all applicable laws, enactments, regulations, orders, standards and other similar instruments; and (b) it will take appropriate technical and organisational measures against the unauthorised or unlawful processing of personal data and against the accidental loss or destruction of, or damage to, personal data to ensure the Data Controllers compliance with the seventh data protection principle including but not limited to, the security measures as set out in Schedule 2 of this Agreement. 8.2 The Data Processor shall notify the Data Controller immediately if it becomes aware of: (a) any unauthorised or unlawful processing, loss of, damage to or destruction of the Personal Data; (b) any advance in technology and methods of working which mean that the Data Controller should revise its security measures. 9. INDEMNITY 9.1 The Data Processor agrees to indemnify and keep indemnified and defend at its own expense the Data Controller against all costs, claims, damages or expenses incurred by the Data Controller or for which the Data Controller may become liable owing to any failure by the Data Processor or its employees or agents to comply with any of its obligations under this Agreement. 9.2 The Data Processor shall take out insurance sufficient to cover any payment that may be required under clause 6.1 of this Agreement and produce the policy and receipt for premium paid, to the Data Controller on request. 10. CONFIDENTIALITY 10.1 The term Confidential Information does not include any information that: (a) is or becomes generally available to the public (other than as a result of its disclosure by the receiving party or its Representatives in breach of this clause 10); (b) was available to the receiving party on a non-confidential basis before disclosure by the disclosing party; (c) was, is, or becomes, available to the receiving party on a non-confidential basis from a person who, to the receiving party's knowledge, is not bound by a confidentiality agreement with the disclosing party or otherwise prohibited from disclosing the information to the receiving party; (d) was known to the receiving party before the information was disclosed to it by the disclosing party; (e) the parties agree in writing is not confidential or may be disclosed; or (f) is developed by or for the receiving party independently of the information disclosed by the disclosing party. 10.2 Each party shall keep the other party's Confidential Information confidential and shall not: (a) use any Confidential Information except for the [Business Purpose]; or (b) disclose any Confidential Information in whole or in part to any third party, except as expressly permitted by this clause 10. 10.3 A party may disclose the other party's Confidential Information to those of its Representatives who need to know that Confidential Information for the Business Purpose, provided that: (a) it informs those Representatives of the confidential nature of the Confidential Information before disclosure; and (b) at all times, it is responsible for the Representatives' compliance with the confidentiality obligations set out in this clause 10. 10.4 A party may disclose Confidential Information to the extent required by law, by any governmental or other regulatory authority, or by a court or other authority of competent jurisdiction provided that, as far as it is legally permitted to do so, it gives the other party as much notice of the disclosure as possible. 10.5 Each party reserves all rights in its Confidential Information. No rights or obligations in respect of a party's Confidential Information, other than those expressly stated in this Agreement, are granted to the other party, or are to be implied from this Agreement. 10.6 The provisions of this clause 10 continue to apply after termination of this Agreement. 11. ANNOUNCEMENTS No party shall make, or permit any person to make, any public announcement concerning this Agreement without the prior written consent of the other party (such consent not to be unreasonably withheld or delayed), except as required by law, any governmental or regulatory authority (including any relevant securities exchange), any court or other authority of competent jurisdiction. 12. SECURITY AND PASSWORDS 12.1 The Data Processer shall ensure that the Data is kept secure and in an encrypted form, and shall use all reasonable security practices and systems applicable to the use of the Data to prevent, and take prompt and proper remedial action against unauthorised access, copying, modification, storage, reproduction, display or distribution of the Data. 12.2 If either party: (a) becomes aware of any unauthorised or unlawful processing of any Data or that any Data is lost or destroyed or has become damaged, corrupted or unusable; or (b) becomes aware of any Security Breach. that party shall, at its own expense, promptly notify the other party and fully co-operate with the other party to remedy the issue as soon as reasonably practicable. 12.3 The Data Processor shall take reasonable precautions to preserve the integrity of any Data processed by it and to prevent any corruption or loss of such Data. 12.4 The parties shall agree a backup procedure that shall require them to back-up Data and in any event the Data Processor shall make a back-up copy of the Data every week and record the copy on media from which the Data can be reloaded in the event of any corruption or loss of the Data. 13 INTELLECTUAL PROPERTY RIGHTS 13.1 The Data Processor acknowledges that: (a) all Intellectual Property Rights in the Data are and will remain the property of the Data Processor or its licensors, as the case may be; (b) it shall have no rights in or to the Data other than the licence to Process the Data for the Business Purpose in accordance with this Agreement. 13.2 The Data Processor assigns to the Data Controller, and shall assign to it, its Intellectual Property Rights in any Data it may create, by way of future assignment. The Data Processor shall execute such confirmatory assignments as the Data Controller may require. 14. APPOINTMENT OF SUBCONTRACTORS 14.1 The Data Processor may not authorise any third party or sub-contractor to process the Personal Data. 14.2 The Data Processor may only authorise a third party (sub-contractor) to process the Personal Data: (a) subject to the Data Controller's prior written consent where the Data Processor has supplied the Data Controller with full details of such sub-contractor; (b) provided that the sub-contractor's contract is on terms which are substantially the same as those set out in this Agreement; and (c) provided that the sub-contractor's contract terminates automatically on termination of this Agreement for any reason. 15. TERMINATION 15.1 This Agreement shall terminate automatically upon termination or expiry of the Data Processor's obligations in relation to the Services, and on termination of this Agreement the Data Processor shall forthwith deliver to the Data Controller or destroy, at the Data Controller's sole option, all the Data Controller's Data in its possession or under its control. 15.2 The Data Controller shall be entitled to terminate this Agreement forthwith by notice in writing to the Data Processor if:- 15.2.1 the Data Processor is in a material or persistent breach of this Agreement which, in the case of a breach capable of remedy, shall not have been remedied within 30days from the date of receipt by the Data Processor of a notice from the Data Controller identifying the breach and requiring its remedy; or 15.2.2 the Data Processor becoming insolvent, has a receiver, administrator, or administrative receiver appointed over the whole or any part of its assets, enters into any compound with creditors, or has an order made or resolution passed for it to be wound up (otherwise than in furtherance of a scheme for solvent amalgamation or reconstruction). 16. FORCE MAJEURE 16.1 Neither party shall be in breach of this Agreement nor liable for delay in performing, or failure to perform, any of its obligations under this Agreement if that delay or failure results from events, circumstances or causes beyond its reasonable control. In these circumstances the affected party shall be entitled to a reasonable extension of the time for performing its obligations, provided that, if the period of delay or non-performance continues for 3 months, the party not affected may terminate this Agreement by giving 14 days written notice to the other party. 17. ASSIGNMENT 17.1 Neither party shall be entitled to assign or novate or otherwise dispose of any of its rights and obligations under this Agreement without the prior written consent of the other party, neither may the Data Processor sub-contract whole or any part of this Agreement without the prior written consent of the Data Controller . Such consent not to be unreasonably withheld. 18. NOTICE 18.1 Any notice or other communication required to be given to a party under or in connection with this Agreement shall be in writing and shall be delivered by hand or sent by pre-paid first class post or other next working day delivery service providing proof of postage, at its registered office (if a company) or (in any other case) its principal place of business, or sent by fax to the other party's main fax number. 18.2 Any notice or communication shall be deemed to have been received, if delivered by hand, on signature of a delivery receipt or at the time the notice is left at the proper address, or if sent by fax, at 9.00 am on the next Business Day after transmission, or otherwise at 9.00 am on the second Business Day after posting or at the time recorded by the delivery service. 18.3 This clause 18 does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any arbitration or other method of dispute resolution. For the purposes of this clause, writing shall not include e-mail. 19. NO PARTNERSHIP OR AGENCY Nothing in this Agreement is intended to, or shall be deemed to, establish any partnership or joint venture between the parties, constitute either party the agent of another party, nor authorise either party to make or enter into any commitments for or on behalf of the other party. 20. THIRD-PARTY RIGHTS 20.1 Except as expressly provided elsewhere in this Agreement, a person who is not a party to this Agreement shall not have any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Agreement, [but this does not affect any right or remedy of a third party which exists, or is available, other than in that Act]. 20.2 The rights of the parties to terminate, rescind or agree any variation, waiver or settlement under this Agreement is not subject to the consent of any person that is not a party to this Agreement. 21. GOVERNING LAW AND JURISDICTION 21.1 This Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales. 21.2 The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with this Agreement or its subject matter or formation (including non-contractual disputes or claims). 22. WAIVER 22.1 Failure by either party to exercise or enforce any rights available to that party or the giving of any forbearance, delay or indulgence shall not be construed as a waiver of that party's rights under this Agreement. 23. INVALIDITY 23.1 If any term or provision of this Agreement shall be held to be illegal or unenforceable in whole or in part under any enactment or rule of law such term or provision or part shall to that extent be deemed not to form part of this Agreement but the enforceability of the remainder of this Agreement shall not be affected provided however that if any term or provision or part of this Agreement is severed as illegal or unenforceable, the parties shall seek to agree to modify this Agreement to the extent necessary to render it lawful and enforceable and as nearly as possible to reflect the intentions of the parties embodied in this Agreement including without limitation the illegal or unenforceable term or provision or part. This Agreement has been entered into on the date stated in the beginning of it Signed for and on behalf of ISLE OF ANGLESEY COUNTY COUNCIL by its authorised signatory at on the day of 20[ ] before this witness:- Witness . Head of Service/Authorised Signatory Full Name.. Address.. . Signed for and on behalf of [ ] by its director/authorised signatory at on the day of 20[ ] before this witness:- Witness . Authorised Signatory Full Name.. Address.. . SCHEDULE 1 THE SERVICES AGREEMENT Attach:- 1. 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