ࡱ> _a\]^= Lbjbj 8DdhdhDI @@@@@TTT8PT Ybl(D$XXXXXXX$[8^X@,,,X@@4X%%%,R@@X%,X%%QTzVY~S$XX0 YS_!_HTT&_@U|,,%,,,,,XX#,,, Y,,,,_,,,,,,,,, X :   Supply of Fresh & Prepared Fruit and Vegetables Pre-Qualification Questionnaire Ref: BFCC1/SD/110624 Closing date: Monday 19th August 2024 12pm  Introduction The Big Fresh Catering Company (The company) requires the supply of Fresh & Prepared Fruit and Vegetables. Instructions for Submission Applicants wishing to be considered for the above, are required to complete all sections of the Pre-Qualification Questionnaire ("PQQ"), and provide supporting documentation as requested. To ensure you complete the PQQ correctly please note the following instructions. Submit responses in the order given within the PQQ. All responses should be clearly numbered and answered in full. Any supporting documentation should also be numbered to confirm to which question it relates. Answer all the questions specifically for your organisation and also for the group if you are part of a group of companies. Where questions do not apply to your organisation, write Not Applicable in the space provided. Closing date for submissions is 12:00 noon. Scoring Responses will be scored out of five (5) in accordance with the following weighting: ClauseWeightingOrganisation info.: 1 & 21Contract renewal: 2 3EU compliance: 30*Financial information: 40*Areas of business, QA: 5 & 65Staff: 72References, professional organisation: 8 & 93Insurance: 100*Health and safety: 113Environmental issues: 122Equalities: 135Modern Slavery: 145Total Responses which achieve a total score of less than 87 will not proceed to ITT consideration. *EU compliance, financial information and insurance will be scored as Pass or Fail. Failure at questions scored as Pass or Fail will result in failure of PQQ, regardless of other scores. Bidders are advised that The company uses a credit reference agency to determine the financial standing of potential bidders. General Information Please complete all parts of this questionnaire fully in black ink or typeface, providing all the necessary supplementary information. If using a hardcopy and you cannot fit all your information into the designated space, please continue on a separate sheet of paper and indicate the number of the question to which you are responding. 1.Organisation Identity 1.1Name of the organisation in whose name the tender is submitted.  Contact: Address: Telephone No: Fax No: E-Mail: Company Registration No. (if applicable):  Date of Registration: 1.2Registered Address if different from above: 2.Organisation Formation 2.1Is your organisation: Yes / Noa public limited companya limited companya sole tradera partnershipother (please specify):2.2Date of organisation's formation (please provide brief history on a separate sheet). 2.3Date of incorporation or commencement of trading in U.K. if different from 2.2: 2.4VAT registration number: 2.5Is your organisation registered under the Data Protection Act 2018? Yes/No If yes, please confirm how you comply with all of the requirements of the 2018 Act, including information on how you: ensure that people processing the data are subject to a duty of confidence; take appropriate measures to ensure the security of the processing; only engage sub-processors with the prior consent of the controller and under a written contract; assist the controller in providing subject access and allowing data subjects to exercise their rights under the GDPR; assist the controller in meeting its GDPR obligations in relation to the security of processing, the notification of personal data breaches and data protection impact assessments; delete or return all personal data to the controller at the end of the contract; and submit to audits and inspections, provide the controller with whatever information it needs to ensure that they are both meeting their Article 28 (of the GDPR) obligations, and tell the controller immediately if it is asked to do something infringing the GDPR or other data protection law of the EU or a member state.. 2.6Please enclose details of your organisations structure, e.g. organisation chart. 2.7Are there any court actions pending, court judgments against and/or employment tribunal hearings outstanding against your organisation? If so, please give details: 2.8Has your organisation been involved in any court action and/or employment appeal or other tribunals over the last three (3) years? If so, please give details: 2.9Has your organisation ever suffered a deduction for liquidated damages in respect of any contract within the last three (3) years? Yes/No If yes, please give details. 2.10Has your organisation ever (a) been refused a contract renewal, or (b) had a contract terminated for failure to perform to the terms of the contract? Yes/No If yes, please give details. 2.11Is your company a subsidiary (as understood by the Inland Revenue) of another company? If so, please provide the name, registration number and registered office address of the holding or parent company and the ultimate parent (if applicable). 2.12Is your company affiliated or associated with any other organisation which would be capable of tendering for this contract? If so, please provide the name, registration number and registered office address. 2.13Please give the names and responsibilities of the Executive Directors/Partners of your organisation.Name Responsibility 2.14Please give the number and locations of the premises from which your organisation provides goods/services similar to those required by the Council (please continue on a separate sheet if necessary). No. of offices: Address: Address: 2.15Please give details of your organisation's complaints procedure. 3.Compliance with EU Legislation/UK Procurement Legislation Do any of the circumstances as set out in Regulation 57 (1-7) of the Public Contracts Regulations 2015 apply to your organisation? Yes/No The company may seek evidence at a later date in confirmation of your answer. 4.Financial 4.1Please note that The company uses a credit reference agency to determine the financial standing of potential bidders.4.2Please provide a brief outline of how your organisation would obtain any required funding for this contract (only insert if third party finance is being specifically provided for this contract) 4.3Does your organisation or any of its senior members have any outstanding debts with any local authority, e.g. council tax, non-domestic rates, trade refuse charges, commercial rents etc.? Yes/No If "yes" please give details below. 4.4Have any of the senior members of your organisation (e.g. a sole trader, partner, director or company secretary) been involved in any business which has been subject to an event listed in Regulation 57? Yes/No If "yes" please give details below. 5.Areas of Business Please indicate below the principal areas of business activity of your organisation: 6.Quality Assurance 6.1Please provide details of any quality assurance accreditation, including environmental, that your organisation holds. If no accreditation is held, please attach an outline of your quality assurance policy. 6.2Please provide details of any quality assurance accreditation for which you have applied. 7.Staff 7.1Please state the number of staff currently involved directly in the provision of the Goods to which this questionnaire relates: Permanent: Casual: 7.2Of the above number of staff, which (by number) hold the following qualification and /or competency skills: Management/Supervision: Food Safety accreditation: 7.3Please give details of staff turnover as a percentage of your workforce for the last three (3) years.  7.4Have you committed any act which contravenes the Blacklist Regulations 2010 within the previous three years? Yes/No If Yes, please confirm the steps youve taken to put matters right and to avoid future contraventions.  8.References 8.1Please provide details of any major contracts you have been awarded for the provision of Goods similar to those required by The company under the following categories: Project description; client details; contract period, including start and finish dates; overall value (). NB (The company may elect to contact any of the above companies for a reference. Your permission to do so is assumed unless you state any objections). 8.2Have you undertaken any work for any person on behalf of The company in the last three (3) years? Yes/No If "yes" please give details below. 9.Professional Organisations Please indicate to which professional or trade bodies your organisation belongs.  10.Insurance Please provide details of your organisation's insurance protection in respect of employers liability and public liability cover. The companys current minimum insurance thresholds are 5m public liability and 10m employers liability. PolicyInsurerIndemnity Value ()   11.Health and Safety 11.1Please provide a copy of your organisation's Health and Safety at Work Policy. 11.2Please name the company director with responsibility for health and safety matters. 11.3Do you employ any professionally qualified staff to manage health and safety? Yes/No If yes please name the person(s), provide contact details and confirm details of their qualifications and/or their membership of professional bodies, e.g. IOSH/CIEH etc. 11.4Do you employ or retain the services of health and safety consultants? Yes/No If yes please name the consultant(s) and provide contact details. 11.5Has your organisation had a fatality or dangerous occurrence during the last five (5) years? Yes/No If "yes" please give details below, including HSE involvement and action taken to prevent further occurrences. 11.6Has your organisation been investigated or served with an enforcement notice or been prosecuted in the past three (3) years for breaches of Health and Safety Legislation (HSE, EHO or other comparable legislation outside the UK)? Yes/No If "yes" please give details below.  12.Environmental Issues 12.1Does your organisation have an Environmental Policy? Yes/No If "yes", please enclose a copy. 12.2Does your organisation have in place an Environmental Management System? Yes/No If "Yes", do you have any objection to this being inspected? Yes/No If "No", what are your plans to implement such a system? 12.3Has your organisation been involved in any environmental prosecution or breach in the past three (3) years? Yes/No If Yes, please provide details, including details of any corrective action. 12.4Are there any environmental prosecutions pending? Yes/No If Yes, please provide details, including details of any corrective action. 13.Equalities 13.1As an employer, do you have a policy and provisions in place to ensure that your organisation and staff comply with your statutory obligations under the Equality Act 2010, and accordingly, is it your practice not to discriminate directly or indirectly on grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation in relation to decisions to recruit, select, remunerate, train, transfer and promote employees? Yes/No 13.2Is your policy on equalities set out: in instructions to those concerned with recruitment, selection, remuneration, training and promotion? Yes/No in documents available to employees, recognised trade unions or other representative groups of employees? Yes/No in recruitment advertisements or other literature? Yes/No If no to any of the above, please provide other evidence to show how you promote equality in employment. 13.3In the last three (3) years, has any court or employment tribunal found that your organisation has discriminated against someone in contravention of the Equality Act 2010 or any preceding, similar legislation? Yes/No If yes, what steps did you take in consequence of that finding? 13.4Do staff with managerial responsibilities receive training on equal opportunities? Yes/No 13.5In the last three (3) years, has your organisation been investigated by the Equalities and Human Rights Commission (or other comparable body outside the UK) because of allegations of unlawful discrimination? Yes/No If yes, what were the results of that investigation and what steps did you take in consequence of any adverse findings? 13.6How is your policy on Equal Opportunities set out? Please provide a copy of your policy. The company is particularly interested in the promotion of equality of opportunity, including the steps taken to encourage job applications and training opportunities. Please note that your organisations policies should not just relate to employment issues, The company requires that equal opportunity policies should consider the general issue of discrimination, i.e. there should be no discrimination in dealings with the public, the provision of services and employment issues. 13.7This procurement process relates to a public service contract as governed by the requirements of the Welsh Language Act 1993. The contractor will therefore be required to demonstrate his ability to comply with the requirements of that Act and any Welsh language scheme entered into in accordance with the Act as part of this tender process. This will involve the ability to deliver the service in Welsh or English to service users on an equal basis and/or to be able to market and promote the service bilingually. Please provide details of your capability and/or past experience in relation to Welsh language obligations.  14.Modern Slavery Modern slavery is a serious crime. It encompasses slavery, servitude, and forced or compulsory labour and human trafficking. Bidders are encouraged to review information on the following website before responding to this section.  HYPERLINK "http://gov.wales/topics/improvingservices/bettervfm/code-of-practice/?lang=en" http://gov.wales/topics/improvingservices/bettervfm/code-of-practice/?lang=en 14.1Are you a relevant commercial organisation as defined by Section 54 (Transparency in Supply Chains etc.) of the Modern Slavery Act 2015 (the Act)? Yes/No 14.2If you have answered Yes to question 14.1, are you compliant with the annual reporting requirements contained within Section 54 of the Act? Yes/No If Yes, please provide the relevant url to view the statement. If No, please explain why. 14.3What steps have you taken or do you plan to take to tackle potential modern slavery and human rights abuses within your organisation and supply chains? 14.4Can you confirm you are not subject to any ongoing investigations or charges in relation to modern slavery and/or human rights abuses? Yes/No If no, you cannot confirm this, what steps are you taking in consequence? 14.5Can you confirm you are not aware of any ongoing investigations or charges within your supply chain in relation to modern slavery and human rights abuses? Yes/No If no, you cannot confirm this, what steps did you take or are you taking in consequence of that finding? 14.6Are all workers free to leave to find work elsewhere? Yes/No 14.7Can you confirm that workers passports are not retained?. Yes/No 14.8If you are aware of or suspect illegal practices relating to slavery, please report them to the police. Part C: Signed Undertaking I/We certify that the information supplied is accurate to the best of my/our knowledge and that I/we accept the conditions and the undertakings requested in the questionnaire. I/We understand that false information could result in my/our exclusion from the tender list for The company Supply of Fresh & Prepared Fruit and Vegetables project. I/We also understand that it is a criminal offence, punishable by imprisonment, to give or offer any gift or consideration whatsoever as an inducement or reward to any Service or Public Body and that such action will result in my/our exclusion from this tender and from working with The company in the future. I/We are aware of The companys declared opposition to any form of discrimination in employment on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation, and it will not enter into a contract with any person or body that is known to practice or permit such discrimination. I/We further undertake to notify you of any material change in my/our circumstances or change in the information supplied herein. Signed: Designation: For and on behalf of: Date: The Undertaking should be signed by the Applicant, who confirms that he/she has the appropriate authority to sign this PQQ in his/her own name and on behalf of the Organisation Before returning this Application Form please ensure that you have: a) answered all the questions appropriate to your application b) enclosed all relevant support document c) signed the above Undertaking.     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