Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wales Co-operative Centre
Y Borth, 13 Beddau Way
Caerphilly
CF83 2AX
UK
Contact person: Rhian Edwards
Telephone: +44 3001115050
E-mail: info@wales.coop
Fax: +44 3001115051
NUTS: UKL
Internet address(es)
Main address: www.wales.coop
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0857
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Business Development
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ITT WCC Organisational Development 0620
Reference number: ITTWCC0620
II.1.2) Main CPV code
79411100
II.1.3) Type of contract
Services
II.1.4) Short description
Under the Framework Agreement, Suppliers will be required to provide specialist consultancy services to Wales Co-operative Centre and our clients i.e. Social Businesses who wish to grow. Services will be provided both remotely and in the local geographic area to the client. The Framework will be divided into six thematic Lots:
Lot 1 Business Planning, Financial Forecasting, Review and Assessment
Lot 2 Strategic Planning Analysis and Visioning
Lot 3 Accounting Services
Lot 4 Marketing, e marketing and Social Media
Lot 5 Human Resource Services
Lot 6 Sustainable Development
Suppliers will be required to deliver services both virtually and face to face. To deliver a more sustainable service and to support the goals of the Wellbeing of Future Generations (Wales) Act we are moving towards a more virtual service. We anticipate the approximate split between virtual and face to face work will be 75% and 25% respectively, although this is not guaranteed.
The Framework will operate for three years with an option, at WCC's discretion, to extend for a further period of 12 months.
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Business Planning, Financial Forecasting, Review and Assessment
II.2.2) Additional CPV code(s)
79411100
79410000
79411000
79400000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
To develop and write comprehensive business plans including financial projections (i.e. profit and loss and cash flow analysis) for social businesses.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for an additional 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Maximum number of suppliers to be appointed to this Lot is 15.
Lot No: 2
II.2.1) Title
Strategic Planning Analysis and Visioning
II.2.2) Additional CPV code(s)
79410000
79411000
79411100
79400000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
To strategically analyse social business client organisations, conduct visioning sessions with senior staff/board members and develop in depth strategic plans.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for an additional 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Maximum number of suppliers to be appointed to this Lot is 8.
Lot No: 3
II.2.1) Title
Accounting Services
II.2.2) Additional CPV code(s)
79412000
79410000
79411000
66171000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
To investigate and forensically analyse social business company accounts and other financial documents, and produce succinct reports based on findings.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for an additional 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Maximum number of suppliers to be appointed to this Lot is 8.
Lot No: 4
II.2.1) Title
Marketing, e-Marketing and Social Media
II.2.2) Additional CPV code(s)
79413000
79410000
79411000
79411100
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
To develop marketing strategies, tactical plans and market research reports and advise social businesses about all areas of marketing.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for an additional 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Maximum number of suppliers to be appointed to this Lot is 8.
Lot No: 5
II.2.1) Title
Human Resource Services
II.2.2) Additional CPV code(s)
79414000
79410000
79411000
79400000
79411100
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
Analysing and developing relevant HR policies, procedures and employment documents and advising social businesses in all areas of HR including Equal Opportunities and Gender Mainstreaming policies. Also experience of assisting social businesses to implement said policies and procedures.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for an additional 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Maximum number of suppliers to be appointed to this Lot is 12.
Lot No: 6
II.2.1) Title
Sustainable Development
II.2.2) Additional CPV code(s)
79410000
79411000
80540000
90713000
79411100
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Wales
II.2.4) Description of the procurement
Developing or improving a sustainable development strategy including environmental policy, actions plans and Eco-code for social businesses.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for an additional 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
II.2.14) Additional information
Maximum number of suppliers to be appointed to this Lot is 10.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 60
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/07/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/07/2020
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=102168.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:102168)
Download the ESPD document here: https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=102168
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/06/2020