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01 Prior Information Notice (PIN)

All Wales Print Framework

  • First published: 30 November 2020
  • Last modified: 30 November 2020

Contents

Summary

OCID:
ocds-kuma6s-106090
Published by:
Llywodraeth Cymru / Welsh Government
Authority ID:
AA0007
Publication date:
30 November 2020
Deadline date:
-
Notice type:
01 Prior Information Notice (PIN)
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

All Wales Print Framework The Framework will comprise of 4 lots: Lot 1: Commercial High Volume Print Lot 2: Commercial Medium to Low Volume Print (inc Digital) Lot 3: Specialist Print and Finishing, Direct Mail, Transactional Print and fulfilment Lot 4: Managed Service Provision CPV: 79810000, 79810000, 79810000, 79810000, 79810000.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

Welsh Government

Corporate Procurement Services, Cathays Park

Cardiff

CF10 3NQ

UK

Contact person: Corporate Procurement Services

Telephone: +44 3000257095

E-mail: CPSProcurementAdvice@gov.wales

NUTS: UKL

Internet address(es)

Main address: https://gov.wales/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

All Wales Print Framework

Reference number: C188/2020/2021

II.1.2) Main CPV code

79810000

 

II.1.3) Type of contract

Services

II.1.4) Short description

All Wales Print Framework

The Framework will comprise of 4 lots:

Lot 1: Commercial High Volume Print

Lot 2: Commercial Medium to Low Volume Print (inc Digital)

Lot 3: Specialist Print and Finishing, Direct Mail, Transactional Print and fulfilment

Lot 4: Managed Service Provision

II.1.5) Estimated total value

Value excluding VAT: 12 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

II.2) Description

Lot No: 1

II.2.1) Title

Commercial High Volume Print

II.2.2) Additional CPV code(s)

79810000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This Lot is for customers who have a requirement to deal direct with a print manufacturer for high volume print, (e.g. runs in excess of 40,000 for 8pp A4/16pp A5 etc,) for a range of print services that may include, but not be limited to brochures, catalogues, marketing literature, and reports etc.

The Supplier(s) must have in-house capability to print the requirement on their own machinery but can sub-contract certain areas where they cannot gain cost efficiencies using in-house machinery for specialist finishing applications.

Lot No: 2

II.2.1) Title

Commercial Medium to Low Volume Print (inc Digital)

II.2.2) Additional CPV code(s)

79810000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This Lot is for customers who have a requirement to deal direct with a print manufacturer for a range of print services of medium to low print runs (e.g. runs for 5,000 up to 40,000 of 16pp A4 /32pp A5 etc). Also Small to Medium sheet fed offset for medium runs (e.g. for 500 A4 up to 5000 8pp A4/16pp A5 etc) that may include, but not be limited to marketing literature, reports, brochures, information booklets, stationery, folders, NCR sets / pads, etc.

The Supplier(s) must have in-house capability to print the requirement on their own machinery but can sub-contract certain areas where they cannot gain cost efficiencies using in-house machinery for specialist finishing applications.

Lot No: 3

II.2.1) Title

Specialist Print and Finishing, Direct Mail, Transactional Print and fulfilment

II.2.2) Additional CPV code(s)

79810000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This Lot is for customers who have a requirement to deal direct with a print manufacturer for Specialist Print and Finishing. This may include items such as: Point of Sale products; vinyl printing; intricate gluing; hand finishing; complex folding; or any other specialist items that the customers may require.

The Supplier(s) must be able to offer services for direct mail and transactional printing that requires data personalisation in a secure environment.

The Supplier(s) must be able to source all printed items for inclusion in any direct mail campaign when required i.e. where a leaflet forms part of the campaign to be mailed, Supplier(s) may be required to source and organise the printing of any inserts.

The Supplier(s) must be able to print variable data including but not limited to text.

The Supplier(s) must be able to offer services for collation and fulfilment.

The Supplier(s) must be able to offer mailing activity services to include liaison and management of postal Supplier(s) and the ability to handle mail sorting facilities (including offering advice) in order to gain discounts from the postal operators, examples are detailed below:

- Machine capable envelopes;

- Machine readable mail;

- Address completeness and accuracy including postcode and post town matching;

- Liaising with mailing Supplier(s) to obtain the most cost effective mailing solutions for different product types.

The Supplier(s) must be able to offer a full range of dataset / database validation services for accurate and efficient mailings and to gain maximum postal discounts for both individuals and businesses that includes but is not limited to:

- Postcode Address File validation and standardisation of data records to this file for:

- Address validation;

- De-duplication of multiple data records in single and multiple files. De-duplication at individual, family or premise level. Organisational de-duplication to individual, company name or site level;

- Gone away suppression to cease sending mail that will not reach the intended recipient;

- Mortality suppression to cease sending mail to deceased individuals and businesses no longer trading;

- Mail preference screening and suppression to cease sending mail to those who have registered to this;

- National change of address file validation to update the records of home movers.

- Name formatting and salutation creation:

- List of preferred title formats and structures, non standard titles to be provided back for Customer to decide on action;

- Titles to be inferred where possible if missing, and existing titles to be checked for gender accuracy;

- Spurious text to be identified and removed or checked

Lot No: 4

II.2.1) Title

Managed Service Provision

II.2.2) Additional CPV code(s)

79810000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

All Wales Print Framework

II.3) Estimated date of publication of contract notice:

16/12/2020

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

Suppliers are invited , should they wish, to comment on the proposed lotting structure by emailing CPSProcurementAdvice@gov.wales

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=106090.

(WA Ref:106090)

VI.5) Date of dispatch of this notice

27/11/2020

Coding

Commodity categories

ID Title Parent category
79810000 Printing services Printing and related services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
30 November 2020
Notice type:
01 Prior Information Notice (PIN)
Authority name:
Llywodraeth Cymru / Welsh Government
Publication date:
11 February 2021
Deadline date:
24 March 2021 00:00
Notice type:
02 Contract Notice
Authority name:
Llywodraeth Cymru / Welsh Government
Publication date:
22 September 2021
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Llywodraeth Cymru / Welsh Government

About the buyer

Main contact:
CPSProcurementAdvice@gov.wales
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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