Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
UK
Contact person: Julie Snooks
Telephone: +44 1443232755
E-mail: j-snooks@southwales-fire.gov.uk
Fax: +44 1443232180
NUTS: UKL
Internet address(es)
Main address: www.southwales-fire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Services
Reference number: SWEU030
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract will be a collaborative approach between South Wales Fire and Rescue Service and Mid & West Wales Fire and Rescue Service for Grounds Maintenance.
The contract will be split into 4 lots:
Lot 1 South Wales Fire and Rescue Service
Lot 2a Mid and West Wales Fire and Rescue Service – Powys & Ceredigion Area.
Lot 2b Mid and West Wales Fire and Rescue Service – Carmarthenshire, Neath Port Talbot, Swansea and Pembrokeshire Area.
Lot 3 Brown/Green Roof Maintenance for Mid & West Wales Fire and Rescue Services.
Contractors have the option to bid individual or multiple lots.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
South Wales Fire and Rescue Service
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Premises within the South Wales Fire and Rescue Boundaries
II.2.4) Description of the procurement
The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix 1. The service shall include grass cutting, tree maintenance, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, removal of leaves and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss. A copy of the SWFRS property list is included in Appendix 1. The Contractor will be required to compile a biodiversity plan for each site.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The contract is for the initial period of 3 years with option to extend for a further 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Mid and West Wales Fire and Rescue Services
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Premises within the Mid and West Wales Fire and Rescue Boundaries
II.2.4) Description of the procurement
Lot 2 is split into 2 sub lots. Lot 2a – Mid and West Wales FRS (Powys and Ceredigion Area)and Lot 2b – Mid and West Wales FRS (Carmarthenshire, Neath & Port Talbot, Swansea & Pembrokshire).
Lot 2a – Mid and West Wales FRS (Powys and Ceredigion Area)
Mid and West Wales FRS lot has been split across two lots. Lot 2a consist of Powys and Ceredigion.
The service shall comprise of the maintenance and care of the grounds of the Mid and West Wales FRS (MWWFRS) as per Appendix 2. The service shall include grass cutting, tree maintenance, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, removal of leaves and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by MWWFRS shall be free of debris and moss. A copy of the MWWFRS property list is included in Appendix 2.
Lot 2b – Mid and West Wales FRS (Carmarthenshire, Neath & Port Talbot, Swansea & Pembrokshire)
Lot 2b consists of Carmarthenshire, Neath Port Talbot, Swansea and Pembrokeshire.
The service shall comprise of the maintenance and care of the grounds of the Mid and West Wales FRS (MWWFRS) as per Appendix 2. The service shall include grass cutting, tree maintenance, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, removal of leaves and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by MWWFRS shall be free of debris and moss. A copy of the MWWFRS property list is included in Appendix 2.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The contract is for the initial period of 3 years with option to extend for a further 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Suppliers can apply for Lot 2A or 2B or both.
Lot No: 3
II.2.1) Title
Mid and West Wales FRS - Brown/Green Roof Maintenance
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Parc Noyadd (combined facility) in Llandrindod Wells
II.2.4) Description of the procurement
Lot 3 –Brown/Green Roof Maintenance
Mid and West Wales FRS has a requirement for Brown Sedum Roof Maintenance at Parc Noyadd (combined facility) in Llandrindod Wells. The works required will include weeding, plant encroachment into drainage outlets, walkways and the vegetation barriers (pebbles) and repairing bare patches as set out in Bauder Synthetic Single Ply System – Maintenance spec Rev1 04.10.11. The works required will be on a bi-annual basis Spring & Autumn. A visit to the site prior to tendering is highly recommended. (See attached photograph).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The contract is for the initial period of 3 years with option to extend for a further 12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/01/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/01/2021
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 to 4 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=106379.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:106379)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
09/12/2020