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02 Contract Notice

CCHA-Heating contract

  • First published: 06 September 2018
  • Last modified: 04 October 2018

Contents

Summary

OCID:
ocds-kuma6s-084467
Published by:
Cardiff Community Housing Association (CCHA)
Authority ID:
AA21107
Publication date:
06 September 2018
Deadline date:
12 October 2018
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
Yes
Has Carbon Reduction Plan:
No

Abstract

Servicing and breakdown cover for all domestic and commercial heating installations owned and managed by CCHA. It is anticipated that the annual contract value will be between 300,000 and 400,000 GBP and will cover approximately 2,250 properties of the 3,200 properties owned by CCHA. CPV: 50720000, 50720000, 50710000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Cardiff Community Housing Association (CCHA)

Tolven Court, Dowlais Road

Cardiff

CF24 5LQ

UK

Telephone: +44 2920468474

E-mail: procurement@effefftee.co.uk

NUTS: UKL

Internet address(es)

Main address: https://www.ccha.org.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA21107

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.gov.wales


Additional information can be obtained from another address:

Faithorn Farrell Timms LLP

CARDIFF

UK

E-mail: procurement@effefftee.co.uk

NUTS: UK

Internet address(es)

Main address: www.effefftee.co.uk

Tenders or requests to participate must be sent electronically to:

www.sell2wales.gov.wales


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.sell2wales.gov.wales


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

CCHA-Heating contract

Reference number: T1-4736

II.1.2) Main CPV code

50720000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Servicing and breakdown cover for all domestic and commercial heating installations owned and managed by CCHA. It is anticipated that the annual contract value will be between 300,000 and 400,000 GBP and will cover approximately 2,250 properties of the 3,200 properties owned by CCHA.

II.1.5) Estimated total value

Value excluding VAT: 4 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50720000

50710000

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Generally within the boundaries of the City of Cardiff Council and surrounding areas

II.2.4) Description of the procurement

The appointed contractor shall be expected to provide a 24 hour 7 days a week year round fully comprehensive Servicing, Gas Safety Check (including LGSR) and Responsive Repair service to heating systems in all of CCHA's properties. Servicing will be required for both domestic and commercial installations and will include a wider property health check such as TMVs, smoke/CO detectors, condition and presence of window restrictions, etc. Please refer to the tender documents for a full description.

II.2.5) Award criteria

Criteria below:

Quality criterion: Tenderer's written responses to technical questions / Weighting: 40

Quality criterion: Structured interviews responding to the questions provided / Weighting: 20

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 4 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019

End: 31/03/2024

This contract is subject to renewal: Yes

Description of renewals:

The contract will commence run for a period of 5 years with the option to renewal up to a further 5 years (on a 3+2 years basis), subject to satisfactory reviews and CCHA discretion. The maximum duration is 10 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to Document 1 of the tender documentation for all relevant information on requirements relating to enrolment on professional or trade registers.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Reference to the relevant law, regulation or administrative provision:

Gas Safe and NICEIC

III.2.2) Contract performance conditions

Please refer to the tender documentation for all relevant information on the contract performance conditions.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/10/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 09/10/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of Tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of all or parts of the contract at any stage of the procurement process.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=84467.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please refer to the tender documentation for all relevant information on the Community Benefits Clauses.

(WA Ref:84467)

Download the ESPD document here: https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=84467

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Faithorn Farrell Timms LLP

Central Court, 1 Knoll Rise

ORPINGTON

BR6 0JA

UK

E-mail: procurement@effefftee.co.uk

Internet address(es)

URL: www.effefftee.co.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying Economic Operators of the outcome of this procurement.

VI.5) Date of dispatch of this notice

04/09/2018

Coding

Commodity categories

ID Title Parent category
50720000 Repair and maintenance services of central heating Repair and maintenance services of building installations
50710000 Repair and maintenance services of electrical and mechanical building installations Repair and maintenance services of building installations

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
06 September 2018
Deadline date:
12 October 2018 00:00
Notice type:
02 Contract Notice
Authority name:
Cardiff Community Housing Association (CCHA)
Publication date:
08 October 2018
Notice type:
14 Corrigendum
Authority name:
Cardiff Community Housing Association (CCHA)
Publication date:
13 December 2019
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Cardiff Community Housing Association (CCHA)

About the buyer

Main contact:
procurement@effefftee.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
19/09/2018 15:12
REPLACED FILE: T1-4736-CCHA-Heating-Doc 3
Document 3 - Response
Supplier info tab updated
28/09/2018 15:16
REPLACED FILE: T1-4736-CCHA-Heating-Doc 3-Rev A
Document 3 - Response
Part 2 and Part 5_Section (5) tabs updated
28/09/2018 15:17
ADDED FILE: Clarification on Q2.4
Clarification on the sub-questions in Q2.4 and how these will be evaluated.
28/09/2018 15:18
ADDED FILE: Additional appenidx
Version 7 of the NHF Communal mechanical and electrical SoR
04/10/2018 09:50
ADDED FILE: Appendix 18 - Reactive boiler replacement
Details of what is to be allowed for in the reactive boiler replacement basket rate
04/10/2018 09:57
Notice date(s) changed
IV.2.2) Time limit
Old date: 09/10/2018 12:00
New date: 12/10/2018 12:00

Due to the late issue of information and responses to the queries, an extension of time has been allowed.
04/10/2018 10:03
Question and Answers deadline change
The deadline for submission of questions through the online Q&A function has been changed as below.
Old question submission deadline: 28/09/2018 12:00
New question submission deadline: 08/10/2018 12:00
Please ensure that you have submitted all questions before the new date.
09/10/2018 08:55
ADDED FILE: 16-Window Restrictor Record Sheet
Indicative certificate

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx427.08 KB
This file may not be accessible.
xlsx
xlsx413.62 KB
This file may not be accessible.
xlsx
xlsx363.97 KB
This file may not be accessible.
pdf
pdf568.61 KB
This file may not be accessible.
zip
zip18.91 MB
This file may not be accessible.
pdf
pdf412.66 KB
This file may not be accessible.
pdf
pdf162.69 KB
This file may not be accessible.
pdf
pdf98.02 KB
This file may not be accessible.

Replaced documents


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