Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cartrefi Conwy Cyfyngedig Ltd
Morfa Gale, North Wales Business Park, Cae Eithin
Abergele, Conwy
LL22 8LJ
UK
Contact person: Adrian Johnson
Telephone: +44 1492805541
E-mail: Adrian.Johnson@cartreficonwy.org
NUTS: UKL1
Internet address(es)
Main address: www.cartreficonwy.org
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA22548
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for asset management consultancy services
Reference number: CC-AMCS
II.1.2) Main CPV code
71200000
II.1.3) Type of contract
Services
II.1.4) Short description
Cartrefi Conwy Cyfyngedig Limited (the Authority) is seeking to appoint a single provider of asset management consultancy services to deliver support to the Authority over a 4 year period via framework agreement as and when required by the Authority to support its programme of asset management works. The framework agreement will be made available to other contracting authorities in the UK, as set out further below in Section II.2.4
II.1.5) Estimated total value
Value excluding VAT:
80 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71200000
71500000
71600000
71530000
71540000
71315300
71324000
71314300
50531200
79418000
72224000
71241000
66171000
70311000
66600000
71312000
71220000
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
UKL1
II.2.4) Description of the procurement
The Authority is seeking to appoint a single suitable and properly qualified service provider experienced in delivering services similar to the services being let under this framework agreement under a form of framework agreement with a 4 year term with call-off consultancy appointments to provide various asset management services. The form of framework agreement is the ACA Framework Alliance Contract with bespoke amendments and the consultancy appointments are bespoke appointments. [The framework agreement also allows for bespoke forms of appointment to be used.]
Call-off appointments will be made by direct selection. The Authority (or any contracting authority appointing under the framework agreement) may consult the service provider in writing, requesting it to supplement its tender as necessary, as provided for by Regulation 33(7)(b) of the Public Contracts Regulations 2015. The term of any call-off appointment may extend beyond the term of the framework agreement.
The categories of services which may be called off under the framework agreement are as follows:
- Property Performance Asset Services
- Client Support Services
- Procurement And Project Management Services
- Development Services
- Financial Services
- Multi-Disciplinary Professional Services
The services are more fully set out in the procurement documents, which are available at the address listed above.
The Authority is letting this framework agreement for itself and on behalf of other social landlords operating within the UK (for a full list, see: www.homesandcommunities.co.uk, https://gov.wales/topics/housing-andregeneration/publications/registered-social-landlords-in-wales/?lang=en and https://www.gov.uk/government/ publications/current-registered-providers-of-social-housing), including Local Authorities within the UK (for a full list see: https://www.local.gov.uk/our-support/guidance-and-resources/communications-support/digital-councils/ social-media/go-further/a-z-councils-online) and ALMOs within the UK (for a full list see: www.almos.org.uk/ member_list). Joint ventures comprising any of the above potential clients (or the Authority) and subsidiary companies of the above potential clients (and those of the Authority) may also utilise the framework agreement.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 80%
Quality criterion: Cost
/ Weighting: 20%
Price
/ Weighting:
20%
II.2.6) Estimated value
Value excluding VAT:
80 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Appointment to the framework agreement is no guarantee of work or of any minimum amount of work pursuant to that framework agreement
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
List and brief description of conditions:
As set out in the procurement documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The selection criteria are stated in the procurement documents. The financial standing criterion will require Tenderers to prove their annual turnover is no less than 40,000,000 per GBP annum.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Execution of the services is reserved to a particular profession referenced to the relevant law, regulation or administrative provision. Some of the services can only be carried out by providers with the relevant qualifications.
This is a legislative requirement in the United Kingdom. Please see the procurement documents for further information.
Qualifications equivalent to those states will be considered wherever this is allowed under law.
III.2.2) Contract performance conditions
The Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. The Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the Authority shall be incurred entirely at that applicant's/tenderer's risk.
The Authority anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, might apply to the transfer of personnel from the incumbent contractor(s) / the Authority under this procurement. The Authority's detailed requirements will be set out in the framework agreement.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/11/2018
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/11/2018
Local time: 12:00
Information about authorised persons and opening procedure:
In accordance with the Authority's standing orders and good procurement practice
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Authority is adopting a two-envelope approach to this procurement. Tenderers will be required to pass certain suitability thresholds in order for their Tender to be reviewed further. Submissions for the suitability questions and the Tender will be submitted to separate folders on the Portal and Tenders will not be opened for any Tenderer which is unsuccessful in satisfying the suitability criteria.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=85482.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:85482)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice
London
WC1A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice
London
WC1A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
11/10/2018