Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.2) Description

II.3) Estimated date of publication of contract notice:

01/04/2019

Section IV: Procedure

IV.1) Description

Section VI: Complementary information

VI.3) Additional information

BCUHB are keen to engage with supplier that are able to support the delivery of a 3in1 Electronic Patient Record incorporating a document repository, e-forms functionality and portal which will:

 create e-form templates and associated workflows for the capture of new data and updates

 allow existing paper records and new e-forms to be stored and recalled electronically

 deliver seamless integration with national and local best of breed systems via an open architecture allowing the transfer of data and documents

 enable quick access to the stored comprehensive patient record or its component parts

 to present information in a meaningful way to support clinical workflow; presenting to the user appointment lists, recent test results, etc. and provide automated notifications

 provide an electronic window that allows clinicians and administrators to view defined information about individual and cohorts of patients in a 'virtual' electronic patient record

 meet the national metadata standards, SNOMED CT, HL7 FHIR

 Meet existing NHS Wales Data Dictionary standards, and have the flexibility to be configured to incorporate future changes

 to support the streamlining of working practices by removing ‘paper’ from the system

 provide a detailed audit trail of all access and updates to patient records

 support the management of Subject Access Requests including the redaction of information and output to .pdf

 be device agnostic

We would like you to present to us how your product will manage the following scenarios:

 I am a clinician that is preparing for my clinic and want to review my patients casenotes in advance, being able to return to identified pages with ease during the appointment

 I am the lead on tomorrow’s MDT panel and want to prepare a relevant subset of the patient’s record for review by the whole group

 I am undertaking an initial assessment on a new patient and would like to capture this electronically in real time during the appointment

 I am a Subject Access Request Clerk and I want to find and view all information on a patient, apply redactions and export out a redacted copy as a .pdf

 I am a validation clerk, or researcher, and wish to review the case notes and letters for a list of 50 patients.

 I am a clinician working in the Emergency Department dealing with an unconscious patient and urgently require the patient record but only the demographic information is known

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=86423.

(WA Ref:86423)

VI.5) Date of dispatch of this notice

18/10/2018