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Lot No: 1
II.2.1) Title
Barriers
II.2.2) Additional CPV code(s)
34928300
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
At present Caerphilly County Borough Council use the following items for events that will need to be provided under this DPS:
Heras Fencing
Crowd Control Barriers
Anti Climb Fencing
Scaffolding Towers / Structures
Trackway
Any other items that maybe required similar to these.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years Renewable Annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call off via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Display Fireworks
II.2.2) Additional CPV code(s)
24613200
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Provision of Firework Display at Events
Suppliers should be able to provide a specification of the firing programme for the budget stated in the call off and timings.
Most displays organised by Caerphilly County Borough Council take place in historic environments such as Caerphilly Castle and suppliers need to consider vehicle access restrictions and public access to historic monuments when setting up.
Each display will require a site specific risk assessment and suppliers must comply with all relevant fireworks legislation and guidelines.
Music to accompany fireworks displays should be provided by the supplier in a CD / USB or suitable format as required by the designated event audio supplier on the day of the event.
Further details of the events will be detailied in the Call off documentation
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 Years renewable anually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
First Aid & Medical Services
II.2.2) Additional CPV code(s)
85142000
80562000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly County Borough Council
II.2.4) Description of the procurement
Supplier to supply suitably qualified staff to treat a range of members of the public, as well as employees, volunteers, exhibitors and contractors at events such as but not limited to:
First Aid responder
First Aid bicycle responder
Paramedic
Emergency Care Practitioner
Ambulance and Emergency Patient Transport personnel
Ambulance and Non-Emergency Patient Transport personnel
The supplier will need to deploy a coordinated control facility at each event with an agreed communications protocol determined in discussion with the designated Council Event Manager to communicate with the Council and NHS.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will all for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Toilets and Washrooms
II.2.2) Additional CPV code(s)
24955000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Supplier to provided for hire of the following items for hire for various events.
Single unit
Disabled unit
Baby changing unit
Urinal units, stating number of urinals
Trailer Mounted Unit – (E.g)14 urinal + 2 bay (male use)
Trailer Mounted Unit – (E.G) 6 bay (female use)
(The list is not exlusive or exhaustive and other types of toilet / washrooms maybe required)
Supplier must be able to provide if required an onsite janitor and waste transfer operation service for a weekend event.
All toilets to be supplied with suitable quantity of toilet paper and hand wash sanitiser for specified event duration.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Provision of Market Stalls, trestle tables, stall counters up to 2.5m x 2.5m
II.2.2) Additional CPV code(s)
45213140
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Provision of Market Stalls, trestle tables and / or stall counters up to 2.5m x 2.5m.
Provision of a complete stall, with a table / counter as required or left empty if desired by the occupant.
Must ensure suitable quantity to supply between 15 stalls and 90 stalls (smallest and largest event).
Stalls must be fully erected on site prior to designated event set up time, including early morning and / or late night set up periods.
All stalls must be supplied fully erected with top, back and side sheeting.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further competitions via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Provision of Market Stalls, trestle tables, stall counters up to 3.5m x 3.5m
II.2.2) Additional CPV code(s)
45213140
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Provision of Market Stalls, trestle tables and / or stall counters up to 3.5m x 3.5m.
Provision of a complete stall, with a table / counter as required or left empty if desired by the occupant.
Must ensure suitable quantity to supply between 15 stalls and 90 stalls (smallest and largest event).
Stalls must be fully erected on site prior to designated event set up time, including early morning and / or late night set up periods.
All stalls must be supplied fully erected with top, back and side sheeting.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Provision of Big Top Style Marquees
II.2.2) Additional CPV code(s)
39522530
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
This lot is to establish providers for the supply of Big Top Marquees for events being held in Caerphilly County Borough.
The requirement is a multi coloured 90ft by 60ft Oval shape big top style tent, but other tents may be required as per the individual call offs that are issued)
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Provision of Marquees
II.2.2) Additional CPV code(s)
39522530
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Suppliers shall be able to provide a number of marquees in various shapes and sizes including but not limited to:
- 3m by 3m marquee
- 6m by 3m marquee
- 9m by 3m marquee
- 6m by 6m marquee
- 9m by 6m marquee
- 9m by 9m marquee
- 15m by 9m marquee
- 18m by 9m marquee
- 27m by 9m marquee
- 45m by 12m marquee
- 48m by 12m marquee
- partition (9m span)
- partition (12m span)
- window
- carpet flooring
- wooden flooring
Operator must be a member of MUTA (the trade association dedicated to marquees, tents and structures(or equivalent) (www.muta.org.uk))) to apply for this lot
All marquees supplied must conform to the standards and specifications laid down in BS EN13782:2005
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Hire of PA and Audio Equipment
II.2.2) Additional CPV code(s)
32320000
32321200
32342410
92370000
32342000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
The Hire of PA and Audio equipment to include but not limited to:
360 degree view commentary Box, minimum size 10ft length.
Commentator (preferably bilingual - English & Welsh) for the hours of any event required
Portable battery powered PA System for small arena displays (20m by 30m arena).
Portable battery powered PA system for vocal / speech delivery.
Portable battery powered PA system with up to two radio microphones for small arena displays (20m by 30m arena).
Portable battery powered system for relaying live entertainment programme outside to an external audience located a minimum of 50m away from internal entertainment location / source.
Speakers on walkway bridges / temporary structures requesting visitors to keep moving (minimum 3 bridges – either end of bridge to cover both directions) using a pre-recorded messages such as ‘Please keep to the left’.
Operator to ensure the equipment is maintained in accordance with manufactures recommendations.
On site technician to monitor and manage equipment during event for the hours below
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 60
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competitions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Supply of Power Generating and Lighting Equipment
II.2.2) Additional CPV code(s)
31120000
31122000
31500000
31518200
31527260
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
The requirements for this lot are as follows, this list is not exhaustive or complete and other items will be required or events.
Suppliers should be able to provide sockets for small events of between 5 and 20 * 13 amp electricity sockets, including all cabling, distribution kit, electrician set up time, delivery and collection to reach multiple locations around an event site.
Suppliers should be able to provide sockets for medium events of between 20 and 50 * 13 amp electricity sockets, including all cabling, distribution kit, electrician set up time, delivery and collection to reach multiple locations around an event site.
Suppliers should be able to provide sockets medium events of 50 and above * 13 amp electricity sockets, including all cabling, distribution kit, electrician set up time, delivery and collection to reach multiple locations around an event site.
20 KVA super silent running generator with double bunded fuel tank
30 KVA super silent running generator with double bunded fuel tank
50 KVA super silent running generator with double bunded fuel tank
80 KVA super silent running generator with double bunded fuel tank
100 KVA super silent running generator with double bunded fuel tank
200 KVA super silent running generator with double bunded fuel tank
Fuel will be on a price per litre basis
On site electrician hourly rate for weekday stand-by
On site electrician hourly rate for weekend stand-by
On site electrician / PAT testing hourly rate for weekend equipment testing and sign off
4 * flood light portable tower lights with self contained power source reaching up to a height of at least 5m
Operator to ensure all equipment is maintained in accordance with manufactures recommendations, Electrician must registered as an approved contractor with a recognised scheme provider, NICEIC, NAPIT or ELECSA.
Generators are provided in accordance with HSE guidance note GS50 (Electrical Safety at Places of Entertainment), specifically, evidence that the generators have been inspected or tested and confirmation that the earth resistance test undertaken, on installation is satisfactory
All equipment supplied must be appropriately signed / certificated prior to event use and the paperwork passed to the event organiser prior to event use.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for Further Call offs via Mini Competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Temporary Road Signage and Traffic Lights
II.2.2) Additional CPV code(s)
34996100
45233290
45233294
34992200
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Supply, Erect & Remove Temporary Directional Signs for events as per Council supplied schedule that could include advanced warning signs and signs to be erected for the event period suitable for erection on 30mph roads at times designated in the Road Traffic Order.
Supply, Erect & Remove Temporary Directional Signs for events as per Council supplied schedule that could include advanced warning signs and signs to be erected for the event period suitable for erection on 40mph roads at times designated in the Road Traffic Order.
Signs to be fixed using tespa band, screw band or d-clamps.
Signs to be manufactured from 3mm aluminium, covered with class 2 vinyl (yellow vinyl with black border and legend / red vinyl with white border and legend).
Signs must conform to BS8442 & Chapter 8 of the Traffic Manual.
Legend size and height to comply with appropriate Road Traffic Legislation (Chapter 8).
Supply of temporary battery powered 2-way traffic lights with varying phase options.
Supply of temporary battery powered 3-way traffic lights with varying phase options.
Setup to be in line with relevant traffic regulations
24 hour call out service is essential.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 year renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for Further Call Offs via Mini Competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
Event Security
II.2.2) Additional CPV code(s)
79710000
75241000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Suppliers shall be able to provide the following services and others where required.
All security staff employed must be suitably qualified in accordance with the Security Industry Association (SIA) requirements to look after event sites overnight and control access to the event during day time hours.
Security guards to patrol the whole of an event site to ensure that the security continually covers the site.
Security guards shall provide their own equipment, which shall include radios, fluorescent clothing, safety footwear and torches.
Where required the provision of trained security dogs and appropriately marked vehicles may be used.
Event Officers will meet with the winning provider of each call off each morning of the allocate event to discuss any incidents or issues raised from the previous day / evening security patrols. This is seen as a vital form of communication and will ensure both parties are aware of any problems that occur
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years Renewable Annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via Mini Competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 13
II.2.1) Title
Event Stewards
II.2.2) Additional CPV code(s)
79710000
79952000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Suppliers shall be able to provide the following services (this is not an exhaustive list).
Event stewards that are suitably qualified / trained in accordance to act as a steward and perform the functions of an event steward.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 14
II.2.1) Title
Supply of Staging and Associated Equipment
II.2.2) Additional CPV code(s)
45237000
32342410
51310000
92370000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
To supply, deliver, install and dismantle a steel decked stage for Indoor or Outdoor use
Current Stage size required is approximately 24ft by 16ft, painted black and with black skirt trim and black drapes at tear on scaffold support frame. Other stages will also be required.
5k Sound System including (but not exclusively) Front of House rack with graphics effects units and playback, 32 channel mixing desk, stage monitor speakers, CD Player and stage microphones, amplifiers and processing units, microphone stands and DI Boxes for a variety of music styles e.g. 6 piece rock band and numbers for an audience of up to 500 people.
Suppliers shall also be able to provide all light / spot lighting requirements for the stage including any truss / scaffolding structures required to house a minimum of four six lamp Parcan bars, associated dimmer racks and control desk.
Supplier if required should be able to provide a sound and light technician for the duration of the entertainment programme, based on an period of 10 hours of live music per day / night.
All electrical distribution and cabling for lights and sound to be included.
Supplier must be Safety Schemes In Procurement(SSIP) (or appropriate equivalent) accredited.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competitions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 15
II.2.1) Title
Traffic Management (Coning)
II.2.2) Additional CPV code(s)
34928460
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
Supply and deployment of traffic compliant no waiting / parking cones (50cm minimum height) and / or red and white road cones (75cm minimum height).
Cone spacing to be undertaken in accordance with traffic regulations
Coning location plans to be provided to the supplier for each call off / event.
Event requirements will differ from deployment of a minimum of 50 cones on a single street through to up to 2,000 cones around several streets located across a town centre.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 16
II.2.1) Title
Cinema screen and projection for Outdoor events
II.2.2) Additional CPV code(s)
38652000
45212150
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
This lot is to establish providers for the supply of a large scale outdoor cinema projection and screen for events being held in Caerphilly County Borough.
Suppliers shall be able to provide the following services.
A projection trailer / mobile unit housing a Barco DCP D Cinema Digital projector (or equivalent).
12.5kw sound system with a minimum of 4 channels( left, right, centre and sub bass.
Dolby Cinema Sound Processors.
2 * radio mics.
CD capability.
On-screen advertising system by DCP, DVD or via computer.
Perforated screen (at least 1.8 gain surface), securely fixed to ballast or appropriate structure (mobile or permanent).
Screen size approximately 35ft wide by 15ft high (or similar).
Self powering system e.g. super silenced generator.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 17
II.2.1) Title
LED Screens and Associated Equipment
II.2.2) Additional CPV code(s)
30231300
38653400
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
This lot is to establish providers for the supply of a large scale LED screens for indoor and outdoor events being held in Caerphilly County Borough.
Suppliers shall be able to provide the following services.
A projection trailer / mobile unit housing a variety of sized LED screens from 11.5m2 up to 23m2 (other sizes maybe required)
On-screen advertising system by DCP, DVD or via computer.
Screen sizes shall vary and will be the same as stated in the call off or the nearest alternative.
Self powering system e.g. super silenced generator.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competition
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 18
II.2.1) Title
Street Entertainers / Entertainment Services
II.2.2) Additional CPV code(s)
79952000
92300000
92312240
92340000
92312200
92312140
92312130
92312120
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Caerphilly CBC
II.2.4) Description of the procurement
This lot is to establish providers for the supply of street performances for events being held in Caerphilly County Borough.
Suppliers shall be able to provide the street performance acts as and when required by CCBC
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 years renewable annually
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 100
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
DPS will allow for further call offs via mini competitions
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Tender will have an option to extend for two years renewable annually and then re-procurement options will be considered
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOT REGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);
3. Enter your correct Organisation Name, Details and Primary Contact Details;
4. Make a note of the Organisation ID and User Name, then click ‘Register’;
5. You will then receive an email from the system asking you follow a link to activate your account;
6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;
7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;
10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;
11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.
Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;
12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;
13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;
14. You can now either complete your response or ‘Decline’ this opportunity.
All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.
A supplier guide is available via the portal detailing how to use the Proactis Plaza system.
If you require assistance please contact Natasha Ford. 01443 863075; fordn@caerphilly.gov.uk or the procurement team on 01443 863161.
Procurement Clinics are also available should you require further assistance completing and submitting your tender or for general tendering advice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=88239.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Contractors accepted on the DPS shall be expected to provide and deliver Community Benefits on a Non Core basis. If applicable the Council’s Community Benefits requirements will be included within the mini competition and associated documentation. Therefore, you will be required to provide details of how your will meet the Council’s commitment to deliver Community Benefits at that stage. It is important to note that any Community Benefit commitments that you offer may be included as contractual obligations if you are awarded any contract(s).