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02 Contract Notice

Accredited Provider List for Domiciliary Care Services in Cardiff

  • First published: 17 April 2019
  • Last modified: 17 April 2019

Contents

Summary

OCID:
ocds-kuma6s-091356
Published by:
Cardiff Council
Authority ID:
AA0422
Publication date:
17 April 2019
Deadline date:
03 November 2020
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

In 2014 Cardiff Council implemented a model of Domiciliary Care provision which addressed a number of issues identified in the previous arrangements. The model has involved establishing an open accredited provider list (APL)through our partner organisation 'adam' who provides the supporing technology required SPROC.net. The notice will remain open for the contract duration allowing providers to join or leave the system at any time. Cardiff Council Social Services currently purchases circa 28,000 hours of care per week for Adults from circa 55 domiciliary care providers across Cardiff. The total expenditure for these services in 2018/19 was circa GBP 23 million. CPV: 85000000, 85300000, 85312000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK

Contact person: Peter Lawrence

Telephone: +44 2920873358

E-mail: ascsdt@cardiff.gov.uk

NUTS: UKL22

Internet address(es)

Main address: www.cardiff.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sproc.net


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.sproc.net


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Accredited Provider List for Domiciliary Care Services in Cardiff

II.1.2) Main CPV code

85000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

In 2014 Cardiff Council implemented a model of Domiciliary Care provision which addressed a number of issues identified in the previous arrangements. The model has involved establishing an open accredited provider list (APL)through our partner organisation 'adam' who provides the supporing technology required SPROC.net. The notice will remain open for the contract duration allowing providers to join or leave the system at any time. Cardiff Council Social Services currently purchases circa 28,000 hours of care per week for Adults from circa 55 domiciliary care providers across Cardiff. The total expenditure for these services in 2018/19 was circa GBP 23 million.

II.1.5) Estimated total value

Value excluding VAT: 33 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

85300000

85312000

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Cardiff

II.2.4) Description of the procurement

Cardiff Council Social Services currently purchases circa 28,000 hours of care per week for Adults from circa 55 domiciliary care providers across Cardiff. The total expenditure for these services in 2018/19 was GBP 23 million. In 2014 Cardiff Council implemented a model of Domiciliary Care provision which addressed a number of issues identified in the previous arrangements including, but not limited to:

- Increasing the number and diversity of our providers including opportunities for social enterprises and small medium sized enterprises

- Improving the provider enrolment and quality accreditation process

- Incentivising providers to be competitive and maintain quality standards

- Incentivising providers to develop specialist services where these are needed

- Improving ongoing quality monitoring

- Moving from measuring performance on a time and task basis to focusing on delivering support which meets the

needs and desired outcomes of service users

The model has;

- established an open accredited provider list (APL)through our partner organisation 'adam' who provides the supporing technology required SPROC.net. The notice will remain open for the contract duration allowing providers to join or leave the system at any time.

- allow accredited providers registered on the APL to be invited to tender for each individual care package required with

their tender bids to be evaluated on quality and price (the “mini” tender stage). A key aspect of the quality element within the model will be the calculation of a Provider Quality Score (PQS) for each accredited provider which will reflect the quality of service delivered by the provider.

The services concerned fall under Schedule 3 of the Public Contracts Regulations 2015 (“the Regulations”) and accordingly are subject to the so called Light Touch Regime which means that when procuring these Services the Council should comply wiht the mandatory requirements set out in the Light Touch Regine (Regulations 74-77). In particular, advertise the contract notice in OJEU, conduct the procurement in conformance with the information provided in the OJEU advert, set procurement time limits which are reasonable and proportionate to the services/procurement in question, comply with the EC Treaty based principles of transparency and equal treatment, and publish a contract award notice.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 50

Price / Weighting:  50

II.2.6) Estimated value

Value excluding VAT: 34 500 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 18

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2014/S 185-326476

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/11/2020

Local time: 17:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/11/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Please note that this notice will remain open for the remaining 18 month duration of the contract allowing providers to apply to

join the accredited provider list at any time. This will be through www.SPROC.net which provides further information in respect of the accreditation and enrolment process together with the evaluation criteria.

The contracting authority considers that the service provision may be suitable for economic operators that are small and medium enterprises (SMEs) subject to them meeting the minimum APL entry standards and the Award Criteria with a Service Agreement being awarded to the most economically advantageous tender. The Council has the intention to award to the first-ranked supplier but in order to accommodate citizen choice it may on occasion cancel the mini competition and process through Direct Payments. Further information and instructions are detailed within the DPS Entry Guide and other documents which can be found at http://demand.sproc.net

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=91356.

(WA Ref:91356)

VI.4) Procedures for review

VI.4.1) Review body

Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK

Telephone: +44 2920873732

Internet address(es)

URL: www.cardiff.gov.uk

VI.5) Date of dispatch of this notice

15/04/2019

Coding

Commodity categories

ID Title Parent category
85000000 Health and social work services Other Services
85300000 Social work and related services Health and social work services
85312000 Social work services without accommodation Social work services

Delivery locations

ID Description
1022 Cardiff and Vale of Glamorgan

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
ascsdt@cardiff.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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