Contract notice
Section I: Contracting
authority
I.1) Name and addresses
HENDRE LTD
St Hilary Court, Copthorne Way, Culverhouse Cross
Cardiff
CF5 6ES
UK
Contact person: Mark Hames
Telephone: +44 2920675888
E-mail: mark.hames@hafod.org.uk
Fax: +44 2920675898
NUTS: UKL22
Internet address(es)
Main address: www.hafod.org.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA39445
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HRIS/PayrollSolution
II.1.2) Main CPV code
48450000
II.1.3) Type of contract
Services
II.1.4) Short description
Hafod’s organisation has expanded and restructured and is now one of Wales’ largest independent care and housing providers. The group manages 6,000 homes across nine local authority areas and services that span social housing, home ownership, extra care, home care, supported housing, residential and nursing care.
Hafod requires a HR and Payroll system which can meet Hafod’s expanding needs,enables mobility and is designed for a work force which is increasingly agile with varied demands. It will integrate with Hafod’s other core business solutions, drive down costs and increase business efficiencies including improved working practices and automation through integration of applications and services. Further information can be found in the Technical Statement of Requirements.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
This services contract shall comprise the design, supply, installation, licensing and commissioning of a system and service which will include a HRIS and payroll solution, staff rostering and work force management solution, recruitment solution and learning and development solution; all of which are to be integrated with Hafod’s other core business solutions. The new solution shall be implemented and migrated by the supplier and there will be ongoing maintenance, consultancy services, support and training for Hafod staff regarding the service.
Further information can be found in the Technical Statement of Requirements.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
two periods, each of 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As detailed in SQ
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/06/2019
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
21/06/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=92144.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:92144)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
HENDRE LTD
St Hilary Court, Copthorne Way, Culverhouse Cross
Cardiff
CF5 6ES
UK
Telephone: +44 2920675888
E-mail: mark.hames@hafod.org.uk
Fax: +44 2920675898
Internet address(es)
URL: www.hafod.org.uk
VI.5) Date of dispatch of this notice
13/05/2019