Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873738
E-mail: CorporateFrameworks@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Advertising and Sponsorship Partner
II.1.2) Main CPV code
79341000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of Cardiff Council has many assets and prime highway locations that are attractive to advertisers. These assets have the potential to generate a significant annual income. The asset types include roundabouts, street furniture, lampposts and mobile assets that have rarely achieved full market value. This contract seeks to address this by the procurement of an agent who will generate an increased and sustainable annual income stream going forward.
The City of Cardiff Council (CCC) is looking to procure Commercial Partner(s) to assist CCC to exploit its corporate assets to generate sustainable maximised income so that revenue can be used to support corporate activities through sponsorship and advertising activities.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Roundabouts
II.2.2) Additional CPV code(s)
22462000
79341000
79341200
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Council is seeking to appoint a partner agent(s) who will act on its behalf to maximise new and existing sponsorship income through advertising on its asset portfolio of Roundabouts. This initiative will also give local business the opportunity to advertise in prime locations around the city. Traffic flow information and very high footfall pedestrian areas, Cardiff can offer advertisers exposure across its road network to be seen by road users and pedestrians alike.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Framework duration is 2 years, with the option to extend for 12 + 12 months (total of 48 months).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lampposts & Litterbins
II.2.2) Additional CPV code(s)
22462000
79341000
79341200
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Council is seeking to appoint a partner agent(s) who will act on its behalf to maximise new and existing sponsorship income through advertising on its asset portfolio of approx. 1500 Lamp posts columns and strategically located litter bins.
This initiative will also give local business the opportunity to advertise in prime locations around the city. Traffic flow information and very high footfall pedestrian areas, Cardiff can offer advertisers exposure across its road network to be seen by road users and pedestrians alike.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Framework duration is 2 years, with the option to extend for 12 + 12 months (total of 48 months).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Fleet (Council owned or leased vans & lorries)
II.2.2) Additional CPV code(s)
79341000
22462000
79341200
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Council is seeking to appoint a partner agent(s) who will act on its behalf to maximise new and existing sponsorship income through advertising on Council Fleet. This initiative will also give local business the opportunity to advertise on the councils refuse vehicles that will travel throughout the city on a daily basis.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Framework duration is 2 years, with the option to extend for 12 + 12 months (total of 48 months).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Video Screen on Pay and Display Machines
II.2.2) Additional CPV code(s)
79341000
22462000
79341200
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
The Council is seeking to appoint a partner agent(s) who will act on its behalf to maximise new and existing sponsorship income through advertising on its asset portfolio of pay and display machines. This initiative will also give local business the opportunity to advertise in prime locations around the city centre and nearby surrounding areas.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Framework duration is 2 years, with the option to extend for 12 + 12 months (total of 48 months).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/03/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
18/03/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This Framework arrangement is open for use for all public sector bodies in Wales this includes all Local authorities in Wales and any government departments. For further information and details around the call-off procedure, please refer to the tender documents.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=96051.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Authority wishes to give effect to such ‘community benefits’ objectives as part of this procurement. The Authority’s commitment to deliver ‘Community Benefit’ outcomes from our procurement activity is designed to ensure that wider social and economic issues are taken into account when spending public money. The intention is to achieve the very best value for money in the widest sense.
Please refer to the tender documents for further information - 'Schedule 6 - Community Benefits'
(WA Ref:96051)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
14/02/2020