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02 Contract Notice

Multi Discipline Design Services for a new Engineering, Mathematics & Computing Building

  • First published: 06 February 2020
  • Last modified: 06 February 2020

Contents

Summary

OCID:
ocds-kuma6s-099575
Published by:
University of South Wales
Authority ID:
AA0315
Publication date:
06 February 2020
Deadline date:
06 March 2020
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Multi Discipline Design Services for a new Engineering, Mathematics & Computing Building at the Treforest campus CPV: 71000000, 71200000, 71220000, 71221000, 71242000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

University of South Wales

Procurement Officer, University of South Wales, Finance Dept, Llantwit Road

Pontypridd

CF37 1DL

UK

Contact person: Tina Struebig

Telephone: +44 1443482383

E-mail: procurement@southwales.ac.uk

Fax: +44 1443482384

NUTS: UKL

Internet address(es)

Main address: https://www.southwales.ac.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Multi Discipline Design Services for a new Engineering, Mathematics & Computing Building

Reference number: 1647

II.1.2) Main CPV code

71000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Multi Discipline Design Services for a new Engineering, Mathematics & Computing Building at the Treforest campus

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

71200000

71220000

71221000

71242000

II.2.3) Place of performance

NUTS code:

UKL

UKL15


Main site or place of performance:

Treforest

II.2.4) Description of the procurement

In 2019 USW commissioned a feasibility study (RIBA stage 1) to identify a new home for the School of Computing and Mathematics, and the School of Engineering. The study, led by Stride Treglown architects, concluded that the most suitable home is a new build on the site of D Block and K Block in the Treforest campus. The site itself is flat, but is constrained by challenging topography and steep contours to the north, which will need to be tied in through the buildings landscaping design. The new building is anticipated to be 3 to 5 storeys tall, with a floorplate of between 2,500 and 4,200 sq m. This will provide a building of significant stature at the heart of the Treforest campus.

To that end, the University requires a multi-discipline design team to undertake as a minimum the following services:

- Architectural design

- Structural design

- Mechanical and Electrical design

- Acoustic performance strategy and guidance

- Town Planning application and guidance (including SAB application)

- Fire strategy design

- Interior design

- Preparation and submission of building regulations application

The Consultant will be expected to provide suitably qualified personnel to undertake the work and must provide a named single point of contact who shall be responsible for the operation of the whole contract. The multi-disciplinary team will comprise suitably qualified and/or experienced personnel who have wide and demonstrable experience in developments similar to this initiative. It is important to note that the University is interested in the experience of the individuals who will deliver the commission and not the collective experience of the company.

Your services are required for the following RIBA work stages:

- RIBA 2: Concept Design* (direct to client)

- RIBA 3: Developed Design (direct to client)

- RIBA 4: Technical Design (either direct to client or novated to a principal contractor)

- RIBA 5: Construction (novated to a principal contractor)

- RIBA 6: Handover & Close Out (novated to a principal contractor)

II.2.5) Award criteria

Criteria below:

Quality criterion: Relevant Experience - Similar projects / Weighting: 14

Quality criterion: Relevant experience - Technical detail / Weighting: 14

Quality criterion: Interior Design / Weighting: 10.5

Quality criterion: Mechanical & Electrical Design / Weighting: 14

Quality criterion: Programme Timescales / Weighting: 7

Quality criterion: Sustainability / Weighting: 7

Quality criterion: Community Benefits - Core / Weighting: 3.5

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Renewals are dependant on how the project progresses in relation to our timescales.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See ESPD for statutory and mandatory documentation requirements

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/03/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 36 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 06/03/2020

Local time: 12:30

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Site Visit

The University is happy to provide prospective bidders the opportunity to visit the site, if they feel this will inform their tender submission. If you plan to visit the site please contact the University Estates and Facilities Team to confirm a timeslot, via:

Mike Bessell, Head of Estates Development and Maintenance

Email: mike.bessell@southwales.ac.uk

Telephone: 07795 612623

The site visit will be at:

University of South Wales

Treforest

Pontypridd

CF37 1DL

Timescales

The below are indicative timescales for appointment of the consultant team, and completion of the feasibility study:

Invitation to tender issued Tuesday 4th February 2020

Deadline for receipt of consultant submissions Friday 6th March 2020 (12pm)

Consultant interviews Monday 16th March 2020

Contract award Wednesday 18th March 2020

Commencement of the works Monday 30th March 2020

Completion of RIBA stage 2 22nd May 2020

Client signoff of RIBA stage 2 5th June 2020

Completion of RIBA stage 3 11th September 2020

Client signoff of RIBA stage 3 25th September 2020

Completion of RIBA stage 4* 12th February 2021

Client signoff of RIBA stage 4* 26th February 2021

Completion of RIBA stage 5 2023

Submissions

Your tender submission must be uploaded to the Sell2Wales portal Postbox.

Your submission must be received by the closing time and date of midday, Friday 6th March 2020.

You should allow adequate time for the loading of your documents so as to ensure receipt as the postbox will electronically close at the deadline time and no further submissions will be accepted.

All queries in relation to the tender should be conducted via the Q&A function attached to this notice.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=99575.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

You will be encouraged to embrace Community Benefits as part of your commission. The University has a strong focus on many different aspects of the built environment, and provides courses including: Building Surveying, Interior Design, Civil & Structural Engineering, and Mechanical Engineering.

You should note that the assessment of Community Benefits is through a core approach and hence will be evaluated in line with the quality evaluation question and weighting as outlined in section 7 of the ITT.

Specifically USW will be evaluating the following Community Benefits objectives when assessing your tender:

a) The number of hours you will commit to guest lectures or meetings with USW students

b) The number of weeks you will commit to student work placements

c) The number of graduate employment opportunities you will provide

You may also suggest further community benefits that you feel are relevant and appropriate to USW.

(WA Ref:99575)

VI.4) Procedures for review

VI.4.1) Review body

Public Procurement Review Service

Cabinet Office

London

UK

Telephone: +44 3450103503

E-mail: publicprocurementreview@cabinetoffice.gov.uk

Internet address(es)

URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

VI.5) Date of dispatch of this notice

04/02/2020

Coding

Commodity categories

ID Title Parent category
71200000 Architectural and related services Architectural, construction, engineering and inspection services
71220000 Architectural design services Architectural and related services
71221000 Architectural services for buildings Architectural design services
71000000 Architectural, construction, engineering and inspection services Construction and Real Estate
71242000 Project and design preparation, estimation of costs Architectural, engineering and planning services

Delivery locations

ID Description
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
procurement@southwales.ac.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
07/02/2020 14:28
Scope of Works and Services required - Architectural Design
Under Section 2 of the ITT document - Scope of Works and Services required - it sets out the services required by the multi-discipline design team.
Under the header of Architectural design there is the following additional requirement.

Allowance should be made for a 1 day site visit at the start of RIBA stage 2 to take the client to see two comparative buildings, to inform their thought process on the design. The buildings should be close enough to be visited in the same day. You do not need to make any allowance for the clients travel of disbursements.
10/02/2020 09:35
ADDED FILE: PDF Feasibility study
Feasibility study
10/02/2020 09:37
ADDED FILE: PDF Campus Plan
Campus Plan

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

docx
docx20.27 KB
This file may not be accessible.
pdf
pdf15.05 MB
This file may not be accessible.
docx
docx60.73 KB
This file may not be accessible.
docx
docx14.87 MB
This file may not be accessible.
docx
docx16.02 KB
This file may not be accessible.
pdf
pdf525.11 KB
This file may not be accessible.
docx
docx13.08 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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