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Notice Details

Title: PROVISION OF A REGIONAL ADVOCACY SERVICE
Published by: Caerphilly County Borough Council
Publication Date: 06/04/2017
Deadline Date: 02/05/2017
Deadline Time: 12:00
Notice Type: 21 Social and other Specific Services - Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Welsh Government has provided direction that the commissioning of advocacy for children and Young People is to be procured collaboratively to achieve a consistency in service across regions.
Caerphilly County Borough Council has been nominated as lead Authority to proceed with a regional arrangement for the provision of an advocacy service on behalf of five local authorities and the Health Board.
The region includes:
- Caerphilly County Borough Council,
- Newport City Council,
- Blaenau Gwent County Borough Council,
- Torfaen County Borough Council,
- Monmouthshire County Council and
- Aneurin Bevan University Health Board.
The local authorities/Health board within the region will be seeking quality whilst maximising the efficiencies gained by the aggregation of service provision.
Full details can be found in the ITT
CPV: 85000000, 85300000, 85140000, 85323000, 85100000, 98000000, 85300000, 85140000, 85323000, 85100000, 98000000, 85300000, 85140000, 85323000, 85100000, 98000000, 85300000, 85140000, 85323000, 85100000, 98000000.

Social and other specific services – public contracts

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

E-mail: procurement@caerphilly.gov.uk

Fax: +44 1443863167

NUTS: UKL16

Internet address(es)

Main address: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.1) Name and addresses

Torfaen County Borough Council

Civic Centre, Pontypool

Torfaen

NP4 6YB

UK

Telephone: +44 1495762200

E-mail: procurement@caerphilly.gov.uk

NUTS: UKL16

Internet address(es)

Main address: www.torfaen.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498

I.1) Name and addresses

Blaenau Gwent County Borough Council

Municipal Offices

Ebbw Vale

NP23 6XB

UK

Telephone: +44 1495311556

E-mail: procurement@caerphilly.gov.uk

NUTS: UKL16

Internet address(es)

Main address: http://www.blaenau-gwent.gov.uk/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278

I.1) Name and addresses

Newport City Council

Civic Centre

Newport

NP20 4UR

UK

Telephone: +44 1633656656

E-mail: procurement@newport.gov.uk

NUTS: UKL21

Internet address(es)

Main address: www.newport.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.1) Name and addresses

Aneurin Bevan University Health Board

St Cadocs Hospital

Caerleon

NP18 3XQ

UK

E-mail: abhb.enquiries@wales.nhs.uk

NUTS: UKL16

Internet address(es)

Main address: http://www.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=

I.1) Name and addresses

Monmouthshire County Council

County Hall, Rhadyr

Usk

NP15 1GA

UK

E-mail: contact@monmouthshire.gov.uk

NUTS: UKL16

Internet address(es)

Main address: www.monmouthshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/Account/Login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/Account/Login


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com/Account/Login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

PROVISION OF A REGIONAL ADVOCACY SERVICE

Reference number: CCBC/PS1515/17/HS

II.1.2) Main CPV code

85000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Welsh Government has provided direction that the commissioning of advocacy for children and Young People is to be procured collaboratively to achieve a consistency in service across regions.

Caerphilly County Borough Council has been nominated as lead Authority to proceed with a regional arrangement for the provision of an advocacy service on behalf of five local authorities and the Health Board.

The region includes:

- Caerphilly County Borough Council,

- Newport City Council,

- Blaenau Gwent County Borough Council,

- Torfaen County Borough Council,

- Monmouthshire County Council and

- Aneurin Bevan University Health Board.

The local authorities/Health board within the region will be seeking quality whilst maximising the efficiencies gained by the aggregation of service provision.

Full details can be found in the ITT

II.1.6) Information about lots

This contract is divided into lots: Yes

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Authority is looking at awarding the contract to one Service Provider, who must be able to deliver the full service provision for lots 1 - 4 to all five Local Authorities and Health Board. Full details can be found within the ITT

II.2) Description

Lot No: 1

II.2.1) Title

Standard Advocacy Service

II.2.2) Additional CPV code(s)

85300000

85140000

85323000

85100000

98000000

II.2.3) Place of performance

NUTS code:

UKL16

UKL21

UKL24


Main site or place of performance:

Within the boundaries of the Gwent Region (Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen and South Powys(ABUBH))

II.2.4) Description of the procurement

An Independent professional advocacy service provided to children and young people across the region which is person-centred, issue-based and outcome-focussed.

The service will provide support and / or representation at reviews, conferences and other relevant meetings when a child has an Advocacy requirement and explicitly consents to the advocacy provision.

In delivering the service, the provider shall comply with all regulations, standards, legislation, directions, code of practice and any amendments or replacements relevant to the Service. In particular it will measure its performance against the National Independent Advocacy Standards and Outcomes Framework for Children and Young People in Wales 2015.

An independent advocacy service is designed to provide safeguards for children and young people and it is imperative that the advocates providing the service should be free to support them, without any conflicts of interest, and to appropriately challenge service providers on the children and young people’s behalf.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Full details of the tender specification can be found in the ITT

Lot No: 2

II.2.1) Title

Active Offer

II.2.2) Additional CPV code(s)

85300000

85140000

85323000

85100000

98000000

II.2.3) Place of performance

NUTS code:

UKL16

UKL21

UKL24


Main site or place of performance:

Within the boundaries of the Gwent Region (Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen and South Powys(ABUBH))

II.2.4) Description of the procurement

The Service Provider shall be able to offer the service of an ‘Active Offer’, which is the sharing of information about the statutory right and entitlement of a child or young person in particular circumstances to access support from an Independent Professional Advocacy Service.

The information shared shall include an explanation about the role of Independent Professional Advocacy, what it can and cannot do, how it operates based on their wishes and feelings, its independence and how it works solely for the child/young person, it’s confidentiality policy and significant harm – it explains the statutory right of children and young people to be supported to express their views, wishes and feelings as well as their right to make a representation or complaint.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Full details of the tender specification can be found in the ITT

Lot No: 3

II.2.1) Title

Families First

II.2.2) Additional CPV code(s)

85300000

85140000

85323000

85100000

98000000

II.2.3) Place of performance

NUTS code:

UKL16

UKL21


Main site or place of performance:

Within the boundaries of the Gwent Region (Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen)

II.2.4) Description of the procurement

Families First is the Welsh Government’s key national programme for designing better integrated support for families living in poverty. The principal focus is to support families through interventions at the preventative and protective stages. The Programme aims to drive improvements to family support design and delivery, and in so doing, reduce the numbers of families developing more complex needs and requiring more intensive and costly interventions.

The project will ensure that all children and young people within the project are aware of, have access to information regarding their rights and the advocacy service available to them. Advocates will assist in raising the confidence of children and young people referred to the service so that in the future they are empowered to voice their views themselves with less or no support.

When asked to do so, the Service Provider will provide training and support to encourage professionals, families and community members to become advocates for children and young people

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Full details of the tender specification can be found in the ITT

Lot No: 4

II.2.1) Title

Independent Visitors Service

II.2.2) Additional CPV code(s)

85300000

85140000

85323000

85100000

98000000

II.2.3) Place of performance

NUTS code:

UKL16

UKL21

UKL24


Main site or place of performance:

Within the boundaries of the Gwent Region (Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen and South Powys(ABUBH))

II.2.4) Description of the procurement

This lot is for the provision of an Independent Visitor who is able to build up more of a long term relationship with a child or young person.

The Independent Visitor shall visit, befriend and advise children and young people who are living away from home and have little or no contact with their family. This includes in and out of county placements (residential and fostering), following a referral. They contribute towards their social, emotional and educational development (which also includes being aware of the child or young person’s racial, cultural and religious needs).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Full details of the tender specification can be found in the ITT

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.4) Objective rules and criteria for participation

The nature of the arrangement is to establish a contract with one Service Provider, to deliver the full requirements of all lots to the Gwent Region as set out in the tender documentation, specification and terms and conditions.

The contract period is from the 1 July 2017 - 30 June 2021 with the option to extend for up to a further period of twenty-four (24) months.Please note that each contract is subject to external funding, which may effect the continuation of each contract.

Bidders shall note that TUPE regulations shall be applicable to existing contracts in place.

This contract is being tendered under the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.11) Main features of the award procedure:

This process is a two-stage, Open Tender Procedure. Stage One - Selection Stage consists of pass/fail questions. Candidates are required to pass all pass/fail questions. Any candidate that receives a fail, will be eliminated from the process at the point where the fail occurs. Stage Two - Award Stage will consist of Quality 80% and Price 20%. Quality shall consist of project specific questions 30%, interview 30% (Project Team / Children Panel) and presentation 20%. Full details are in the ITT.

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/04/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.3) Additional information

Organisations are required to submit a Community Benefits Plan/Method Statement but will not be scored as part of the evaluation process.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=64014.

(WA Ref:64014)

The buyer considers that this contract is suitable for consortia bidding.

VI.4) Procedures for review

VI.4.1) Review body

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

Fax: +44 1443863167

Internet address(es)

URL: www.caerphilly.gov.uk

VI.5) Date of dispatch of this notice

04/04/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
13/04/2017 15:11Notice date(s) changed

IV.2.2) Time limit
Old date: 25/04/2017 12:00
New date: 02/05/2017 12:00

Due to the Easter Holidays, extension has been provided to give sufficient time for providers to submit a bid.
Main Contact: procurement@caerphilly.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
85323000Community health servicesSocial services
85000000Health and social work servicesOther Services
85100000Health servicesHealth and social work services
85140000Miscellaneous health servicesHealth services
98000000Other community, social and personal servicesOther Services
85300000Social work and related servicesHealth and social work services

Delivery Locations

Delivery Locations
IDDescription
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1021Monmouthshire and Newport

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
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Deadline: 02/05/2017
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JUL205947: Provision of a Regional Advocacy Service
Publication Date: 07/07/2017
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Authority name: Caerphilly County Borough Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
06/04/2017 Raising a Ticket on Supplier Network - Proactis Raising a Ticket on Supplier network865.79 KB3
06/04/2017 Registration Guide V2 Read-Only Compatibility Mode Registration Guide1.67 MB3

Replaced Documents

There are no previous versions of these documents

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