Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: Buyline@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services, Site 2, Site 9, Site 14 Cardiff University
Reference number: CU242/JP
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
The aim of the procurement process is to establish a Cleaning Services Contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into three lots:
Lot 1 – Site 2 (Buildings: Tower, Law, Music, Life Sciences, Bute, Glamorgan, Redwood, Friary House, No’s 5, 7, 33, 37 Corbett Road, No’s 2, 8 and 10 North Road)
Lot 2 – Site 9 (Buildings: McKenzie House, Eastgate House, No’s 52 and 53 the Parade, Life Sciences)
Lot 3 – Site 14 (Buildings: Optometry, Hadyn Ellis, CUBRIC, 118 Maindy Road)
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
II.2) Description
Lot No: 1
II.2.1) Title
Site 2
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The aim of the procurement process is to establish a Cleaning Services Contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into lots:
Lot 1 – Site 2 (Buildings: Tower, Law, Music, Life Sciences, Bute, Glamorgan, Redwood, Friary House, No’s 5, 7, 33, 37 Corbett Road, No’s 2, 8 and 10 North Road)
Further details are stated in the Invitation to tender documents (ITT).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 x 12 month extensions
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Site 9
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The aim of the procurement process is to establish a Cleaning Services Contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into lots:
Lot 2 – Site 9 (Buildings: McKenzie House, Eastgate House, No’s 52 and 53 the Parade, Life Sciences)
Further details are contained in the Invitation to tender documents (ITT)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 x 12 months extension options available
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Site 14
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The aim of the procurement process is to establish a Cleaning Services Contract for Cardiff University owned and operated premises detailed in the service specification. The contract is divided into lots:
Lot 3 – Site 14 (Buildings: Optometry, Hadyn Ellis, CUBRIC, 118 Maindy Road)
Further details are contained in the Invitation to tender documents (ITT)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 x 12 month extension options avaiable
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the Invitation to tender documents (ITT)
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/06/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/06/2018
Local time: 12:00
Place:
Cardiff University
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Early 2024
VI.3) Additional information
All tender costs and liabilities incurred by Bidders shall be the sole responsibility of Bidders.
The University reserves the right to award the contract in whole or part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP
All documents to be priced in GBP excluding VAT.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=81085.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
as stated in the Invitation to tender documents (ITT)
(WA Ref:81085)
VI.4) Procedures for review
VI.4.1) Review body
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
Internet address(es)
URL: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
VI.5) Date of dispatch of this notice
19/04/2018