Sell2Wales.gov.wales uses cookies which are essential for the site to work. We also use non-essential cookies to help us improve government digital services. Any data collected is anonymised. By continuing to use this site, you agree to our use of cookies.

Accept cookies Cookie Settings

View Notice

Do you wish to record an interest in this notice?

Notice Details

Title: North Wales Schools and Public Buildings Contractor Framework
Published by: Denbighshire County Council
Publication Date: 27/08/2013
Application Deadline: 17/10/2013
Deadline Date: 18/10/2013
Deadline Time: 15:00
Notice Type: Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Denbighshire County Council (the "Lead Authority"), for and on behalf of itself and as a central purchasing body for each of Conwy County Borough Council, Flintshire County Council, Gwynedd County Council, Wrexham County Borough Council and Anglesey County Council and each of the public bodies set out at paragraph VI.2 of this OJEU Contract Notice (each a "Framework Authority" and collectively the "Framework Authorities") hereby invite tender submissions from suitably experienced and qualified contractors (each a "Contractor") in connection with the Framework Authorities' proposed framework arrangements as more particularly described in this OJEU Contract Notice (each a "Framework").
The Framework will primarily be used to deliver projects funded through the "21st Century Schools Programme" (www.21stcenturyschools.org) (the "Schools Programme"), as well as wider public building developments, across the administrative areas of the Framework Authorities (each a "Project").
The Projects may involve (but will not be limited to) the detailed design and/or construction, or improvement, or conversion, or remodelling, completion and commissioning of school buildings in furtherance of the Schools Programme and the development of wider community related facilities and associated infrastructure works in connection with the Framework Authorities’ development programmes and/or other works (altogether forming the "Programme").
In order to deliver the Programme (or any part thereof) in a timely and co-ordinated way, the Framework Authorities are seeking to appoint a number of Contractors under a series of framework agreements (each a "Contractor Framework Agreement") which will allow each of the Framework Authorities to individually commission specialist construction works and services, including modular construction where practical i,n relation to any aspect of the Programme (referred to collectively herein as the "Works") and each Project.
Consortia bids and bids from joint vehicles are also invited in principle and the full requirements of the Framework Authorities in respect of such bids will be set out in the Invitation to Tender documentation.
The Framework Authorities have divided their requirement for Works under a number of lots (each a "Lot") based upon the following estimated values of the Projects that the Framework Authorities anticipate will be delivered under the Frameworks:
Lot 1 – between GPB 4.35 million and GPB 7.5 million
Lot 2 – between GBP 7.5 million and GPB 15 million
Lot 3 – exceeding GBP 15 million
GBP 4.35 million is linked to the current OJEU threshold for Works as determined by the European Commission.
The Lead Authority reserves the right, if the OJEU works threshold is reduced prior to the award of the framework agreement, to adjust accordingly the value of projects deliverable under the value band of Lot 1
The Framework Authorities anticipate that a number of different types of building contract (each a "Building Contract") may be utilised under the Frameworks at the discretion of each Framework Authority, including but not limited to:
- the JCT Standard Building Contract 2011;
- the JCT Design & Build Contract 2011;
- the ACA Standard Form of Contract for Project Partnering known as PPC2000 (amended 2008);
- the NEC 3 Engineering & Construction Contract; or
- the NEC Professional Services Contract (3rd Edition),
The form of Building Contract in respect of each Project will include any bespoke amendments as required by each of the Framework Authorities and as notified to Contractors at mini-competition stage under the Framework.
It is intended that all Contractors appointed under a Lot will be invited to partake in each mini-competition in respect of that Lot, subject to the requirements, processes and reservations set out in each Contractor Framework Agreement.
In addition to the construction of schools, the following public sector buildings (as more particularly summarised by the CPV Codes

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Denbighshire County Council

County Hall, Wynnstay Road

Ruthin

Ll15 1YN

UK

Tania Silva

+44 1824706897

tania.silva@denbighshire.gov.uk


www.denbighshire.gov.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0280
Unchecked box
Checked box
Unchecked box
Checked box
Unchecked box
Checked box

I.2)

Type of contracting Authority and Main Activity or Activities

Unchecked box
Unchecked box
Checked box
Unchecked box
Unchecked box
Unchecked box
Checked box
Unchecked box
Checked box
Checked box
Checked box
Unchecked box
Checked box
Checked box
Checked box
Checked box
Yes

Welsh Assembly Government

Arts Council of Wales

Care Council for Wales

Careers Wales

Data Unit Wales

Local Government Boundary Commission

National Library of Wales

National Museum & Galleries Wales

National Resources Wales

Royal Commission for Ancient & Historical Monuments of Wales

Social Security Improvement Agency (SSIA)

Sports Council for Wales

Wales Centre for Health

Welsh Language Board

Children's Commissioner for Wales

Estyn

General Teaching Council for Wales

HEFCW

Snowdonia National Park

Wales Audit Office

Conwy County Borough Council

Conwy Schools

Denbighshire County Council

Denbighshire Schools

Flintshire County Council

Flintshire Schools

Gwynedd County Council

Gwynedd Schools

Isle of Anglesey County Council

Isle of Anglesey Schools

Wrexham County Borough Council

Wrexham Schools

Town & Community Councils

Glyndwr University

University of Wales Bangor

Coleg Harlech WEA North

Grwp Llandrillo- Menai

Deeside College

Yale College Wrexham

North Wales Fire and Rescue Service

North Wales Police

Wales Environment Trust

Capital Region Tourism

Cynnal Cymru

Welsh Local Government Association

WRAP

Court Services

DVLA

Food Standards Agency

Office For National Statistics

Royal Mint

The Carbon Trust

One Voice Wales (Town & Community Councils)

The Patent Office

Companies House

Parliamentary Service (National Assembly for Wales Commission)

Colleges Wales (Formally Fforwm)

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

North Wales Schools and Public Buildings Contractor Framework

II.1.2(a))

Type of works contract

Unchecked box Unchecked box
Checked box

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

North Wales



UKL13

II.1.3)

This notice involves

Unchecked box
Unchecked box
Checked box

II.1.4)

Information on framework agreement (if applicable)

Unchecked box
Checked box

Number of participants to the framework agreement envisaged

15

Duration of the framework agreement

4

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

176000000270000000GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Denbighshire County Council (the "Lead Authority"), for and on behalf of itself and as a central purchasing body for each of Conwy County Borough Council, Flintshire County Council, Gwynedd County Council, Wrexham County Borough Council and Anglesey County Council and each of the public bodies set out at paragraph VI.2 of this OJEU Contract Notice (each a "Framework Authority" and collectively the "Framework Authorities") hereby invite tender submissions from suitably experienced and qualified contractors (each a "Contractor") in connection with the Framework Authorities' proposed framework arrangements as more particularly described in this OJEU Contract Notice (each a "Framework").

The Framework will primarily be used to deliver projects funded through the "21st Century Schools Programme" (www.21stcenturyschools.org) (the "Schools Programme"), as well as wider public building developments, across the administrative areas of the Framework Authorities (each a "Project").

The Projects may involve (but will not be limited to) the detailed design and/or construction, or improvement, or conversion, or remodelling, completion and commissioning of school buildings in furtherance of the Schools Programme and the development of wider community related facilities and associated infrastructure works in connection with the Framework Authorities’ development programmes and/or other works (altogether forming the "Programme").

In order to deliver the Programme (or any part thereof) in a timely and co-ordinated way, the Framework Authorities are seeking to appoint a number of Contractors under a series of framework agreements (each a "Contractor Framework Agreement") which will allow each of the Framework Authorities to individually commission specialist construction works and services, including modular construction where practical i,n relation to any aspect of the Programme (referred to collectively herein as the "Works") and each Project.

Consortia bids and bids from joint vehicles are also invited in principle and the full requirements of the Framework Authorities in respect of such bids will be set out in the Invitation to Tender documentation.

The Framework Authorities have divided their requirement for Works under a number of lots (each a "Lot") based upon the following estimated values of the Projects that the Framework Authorities anticipate will be delivered under the Frameworks:

Lot 1 – between GPB 4.35 million and GPB 7.5 million

Lot 2 – between GBP 7.5 million and GPB 15 million

Lot 3 – exceeding GBP 15 million

GBP 4.35 million is linked to the current OJEU threshold for Works as determined by the European Commission.

The Lead Authority reserves the right, if the OJEU works threshold is reduced prior to the award of the framework agreement, to adjust accordingly the value of projects deliverable under the value band of Lot 1

The Framework Authorities anticipate that a number of different types of building contract (each a "Building Contract") may be utilised under the Frameworks at the discretion of each Framework Authority, including but not limited to:

- the JCT Standard Building Contract 2011;

- the JCT Design & Build Contract 2011;

- the ACA Standard Form of Contract for Project Partnering known as PPC2000 (amended 2008);

- the NEC 3 Engineering & Construction Contract; or

- the NEC Professional Services Contract (3rd Edition),

The form of Building Contract in respect of each Project will include any bespoke amendments as required by each of the Framework Authorities and as notified to Contractors at mini-competition stage under the Framework.

It is intended that all Contractors appointed under a Lot will be invited to partake in each mini-competition in respect of that Lot, subject to the requirements, processes and reservations set out in each Contractor Framework Agreement.

In addition to the construction of schools, the following public sector buildings (as more particularly summarised by the CPV Codes in this OJEU Contract Notice) may be delivered under the Framework at the sole discretion of each of the Framework Authorities:

- primary schools

- secondary schools

- high schools

- sixth form facilities

- early years

- nursery / day care

- SEN provision

- leisure facilities

- council and other offices

- visitor centres

- storage buildings

- community facilities

- emergency services

It is anticipated that the Frameworks will commence in January 2014 but this date is subject to change at the sole discretion of the Framework Authorities.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=1582.

II.1.6)

Common Procurement Vocabulary (CPV)

45000000
45210000
45100000
45212000
45212100
45212200
45212300
45212400
45212500
45212600
45214000
45214100
45214200
45214300
45214400
45214600
45214700
45214800
45215000
45215100
45215200
45215300
45215400
45215500
45216000
71000000
45211000
45214500
44211100

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

Checked box

II.1.8)

Division into lots

Yes

Unchecked box Checked box Unchecked box

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Denbighshire County Council (the "Lead Authority"), for and on behalf of itself and as a central purchasing body for each of Conwy County Borough Council, Flintshire County Council, Gwynedd County Council, Wrexham County Borough Council and Anglesey County Council and each of the public bodies set out at paragraph VI.2 of this OJEU Contract Notice (each a "Framework Authority" and collectively the "Framework Authorities") hereby invite tender submissions from suitably experienced and qualified contractors (each a "Contractor") in connection with the Framework Authorities' proposed framework arrangements as more particularly described in this OJEU Contract Notice (each a "Framework").

The Framework will primarily be used to deliver projects funded through the "21st Century Schools Programme" (www.21stcenturyschools.org) (the "Schools Programme"), as well as wider public building developments, across the administrative areas of the Framework Authorities (each a "Project").

The Projects may involve (but will not be limited to) the detailed design and/or construction, or improvement, or conversion, or remodelling, completion and commissioning of school buildings in furtherance of the Schools Programme and the development of wider community related facilities and associated infrastructure works in connection with the Framework Authorities’ development programmes and/or other works (altogether forming the "Programme").

In order to deliver the Programme (or any part thereof) in a timely and co-ordinated way, the Framework Authorities are seeking to appoint a number of Contractors under a series of framework agreements (each a "Contractor Framework Agreement") which will allow each of the Framework Authorities to individually commission specialist construction works and services in relation to any aspect of the Programme (referred to collectively herein as the "Works") and each Project.

Consortia bids and bids from joint vehicles are also invited in principle and the full requirements of the Framework Authorities in respect of such bids will be set out in the Invitation to Tender documentation.

The Framework Authorities have divided their requirement for Works under a number of lots (each a "Lot") based upon the following estimated values of the Projects that the Framework Authorities anticipate will be delivered under the Frameworks:

Lot 1 – between GBP 4.35 million and GBP 7.5 million

Lot 2 – between GBP 7.5 million and GBP 15 million

Lot 3 – exceeding GBP 15 million

GBP 4.35 million is linked to the current OJEU threshold for Works as determined by the European Commission.

The Framework Authorities anticipate that a number of different types of building contract (each a "Building Contract") may be utilised under the Frameworks at the discretion of each Framework Authority, including but not limited to:

- the JCT Standard Building Contract 2011;

- the JCT Design & Build Contract 2011;

- the ACA Standard Form of Contract for Project Partnering known as PPC2000 (amended 2008);

- the NEC 3 Engineering & Construction Contract; or

- the NEC Professional Services Contract (3rd Edition),

The form of Building Contract in respect of each Project will include any bespoke amendments as required by each of the Framework Authorities and as notified to Contractors at mini-competition stage under the Framework.

It is intended that all Contractors appointed under a Lot will be invited to partake in each mini-competition in respect of that Lot, subject to the requirements, processes and reservations set out in each Contractor Framework Agreement.

In addition to the construction of schools, the following public sector buildings (as more particularly summarised by the CPV Codes in this OJEU Contract Notice) may be delivered under the Framework at the sole discretion of each of the Framework Authorities:

- primary schools

- secondary schools

- high schools

- sixth form facilities

- early years

- nursery / day care

- SEN provision

- leisure facilities

- council and other offices

- visitor centres

- storage buildings

- community facilities

- emergency services

It is anticipated that the Frameworks will commence in January 2014 but this date is subject to change at the sole discretion of the Framework Authorities.

176000000270000000
GBP

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

48

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The Lead Authority reserves the right to request a guarantee from the other members of a joint venture or consortium guaranteeing the performance of an individual consortium member(s). A parent company guarantee may be required.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

In accordance with contract terms and conditions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Submissions from "lead authorities" or "special purpose vehicles" are welcomed from consortia. Any consortiums must have in place and provide documentary evidence of having joint and several liability insurance in place and satisfy the Lead Authority as to their sound governance, communication and dispute resolution procedures. A letter from a solicitor/s representing the consortium (or consortium members) may be required confirming that a formal agreement has been (or will be) entered into by the consortium members that provides for the joint and several liability of the consortium members.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As detailed in the contract specification and terms and conditions.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business. the bidder is established.

1. Where a Contractor receives a “credit risk rating” of equal to or greater than 51 for their Creditsafe Report at the time of evaluation, they will be awarded a “pass” for Question 5.01 of the [Stage 1] evaluation questions. The remainder of their financial submission will then be evaluated pursuant to Questions 5.02 to 5.26 of the Stage 1 evaluation questions. If a Contractor’s “credit risk rating” is lower than 51, their submission will then be assessed by reference to paragraphs (2) to (4) below as appropriate.

2. Alternatively, where a Contractor receives a “credit risk rating” for the Creditsafe Report which is either (a) above the industry average credit risk rating figure; or (b) up to 5 points below the industry average credit risk rating figure at the time of assessment, they will also be awarded a “pass” for Question 5.01 The remainder of their financial submission will then be evaluated pursuant to Questions 5.02 to 5.26 of the Stage 1 evaluation questions. If a Contractor to which this paragraph (2) applies does not meet the requirements of this paragraph (2), their submission will then be assessed by reference to paragraphs (3) or (4) below as appropriate.

3. Contractors should note that where their “credit risk rating” falls more than 5 points below the industry average credit risk rating figure at the time of assessment but achieves a rating equal to or above 40, their submission shall be subject to further analysis in order to determine their financial standing. The following items, derived from the Creditsafe Report and the above-mentioned industry code, shall be used as a basis for such analysis and the Contractor will need to equal or exceed the industry average for each at the time of assessment for at least 3 out of the 4 items.

a. Pre-Tax profit margin

b. Liquidity/Acid Test

c. Creditor Days

d. Total Debt Ratio

In such a circumstance, where a Contractor meets the industry average for at least 3 out of 4 of the above items, they will be awarded a “pass” for Question 5.01 The remainder of their financial submission will then be evaluated pursuant to Questions 5.02 to 5.26 of the Stage 1 evaluation questions. If a Contractor to which this paragraph (3) applies does not meet the requirements of this paragraph (3), they will be awarded a “fail” for Question 5.01 and the Lead Authority may set the Tender aside and not consider it further, subject to paragraph (5) below.

4. Contractors who receive a “credit risk rating” for their Creditsafe Reports of 40 points or less at the time of assessment will be awarded a “fail” for Question 5.01 and the Lead Authority may set the Tender aside and not consider it further, subject to paragraph (5) below.

5. Where a Contractor receives a “fail” mark for Question 5.01 pursuant to paragraphs (3) or (4) above, the Lead Authority may award that Contractor a “pass” mark for Question 5.01 at its sole discretion where:

a. the Contractor provides a written undertaking that, if awarded a place on the Framework, it would be able to provide a Parent Company Guarantee in the form annexed to the Contractor Framework Agreement, signed by their parent company; and

b. the parent company itself passes the criteria set out at paragraphs (1) to (3) above (save that all references to this paragraph (5) in such guidance shall not apply to an analysis of a parent company’s financial standing).

6. Where a Creditsafe Report is not available for a Contractor, the Lead Authority reserves the right to make further enquiries of that Contractor’s financial standing in order to undertake a financial analysis of that Contractor’s financial standing comparable to that of the Creditsafe Report and the requirements set out at paragraphs (1) to (5) above.

7. For the avoidance of doubt, the above also applies to all joint venture applications or consortium bids and all Contractors forming a joint venture or consortium will each need to achieve a “pass” for Question 5.01 in order for the joint venture or consortium itself to achieve an overall “pass” for Question 5.01 of the financial evaluation stage. In the event that one or more members of the joint venture or consortium fails Question 5.01 the Lead Authority reserves the right to request a guarantee from the other members of the joint venture or consortium guaranteeing the performance of that Contractor(s).

8. Contractors will be provided with the industry average figures used to assess their financial submissions when they receive feedback on their Tenders following the completion of the evaluation process.




III.2.3)

Technical capacity


(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided

(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

(4) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

(5) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.




III.2.4)

Reserved contracts

Unchecked box
Unchecked box

Section IV: Procedure

IV.1)

Type of Procedure


Checked box Unchecked box
Unchecked box Unchecked box
Unchecked box Unchecked box

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Unchecked box

IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Checked box
Unchecked box
2012/S 207-340159 26-10-2012

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 27-09-2013

 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 02-10-2013  15:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

Checked box    

Welsh


IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

4 

IV.3.8)

Conditions for opening tenders



 03-10-2013  12:00
Ruthin

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Contractors should note that this tender is being undertaken using an electronic tendering system. Details of how to register and access the documentation are given below. No paper tender documents will be issued or received.

Instructions to Express Interest and Access Documentation

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com/?cid=DCC

2. PLEASE NOTE - If you are already registered on the Proactis portal please Login using your existing details and start at Step 12 of these instructions if not go to STEP 3

3. Click the “Register Now” button at the bottom of the window

4. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you. Please note that if you have a Generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address as this will allow you to still receive messages compared to where you have a specific person identified in this role and they move on at a point in the future.

5. Please make a note of the Organisation ID and User Name, then click “Register”

6. You will then receive an email from the system asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

7. Please enter the information requested, click “Next” and follow the instructions ensuring that you enter all applicable details.

8. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice as this will give you access to the tender process.

9. In the Select Buyer Organisation please select Denbighshire County Council (although you may register with other buying organisations at the same time if you wish)

10. Accept the Terms and Conditions and then click “Next”. This takes you in to the Welcome window.

11. In the “Welcome” window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

12. Now click “Done” and you will enter the Supplier Home page.

13. On the left of the screen click “Opportunities”

14. Click the “Requests from Buyers” command. This will take you to the list of current opportunities available to you.

15. Click the Project ID that relates to this notice, this will take you into the PQQ or Tender Request. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one for your organisation.

16. In the “Details of a Request from a Buyer” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. Please ensure that you download all documents to your PC as you will be required to complete and upload some of the documents as part of your submission. There also instructions on how to complete your submission in the Guidance for Bidders document held in this section

17. You can now either “Create a Response” to, or “Decline” this opportunity.

18. Once you have started to complete your response to the opportunity and wish to save and return later click “Save” having made a note of the Response reference number. The next time you Login to access the opportunity please go to the “My Responses to Buyers” tab and identify the relevant response that you previously saved. If you inadvertently create any additional responses please note that any information that you have already input into the initial or subsequent responses does NOT carry over to any new response and you may lose anything already input.

19. If you are adding attachments at any point in the process please ensure that you click the “Add to Library” button as if you are invited to any subsequent opportunities in the future to tender any documents that you have added will automatically be added to your submission and all you will be required to do is check that they are the current version. This is a secure system and your documents will not be accessed by any other party.

20. Please note that any queries must be sent via the secure dialogue section of the e-tender portal. We will not respond to any queries received by any other method.

21. If you require any further assistance please contact Stuart Andrews by email on stuart.andrews@denbighshire.gov.uk, or by telephone on 01824 712677

(WA Ref:1582)

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.co.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.

Delivering "Community Benefits" is at the heart of the NW Authorities' collaborative procurement approach and commitment to contributing to the social, economic and environmental well-being of the North Wales region. The aim of the Framework and its approach is to deliver value for money both in the method of procurement and the Projects themselves. The NW Authorities believes that this can be achieved by maximising the benefits of the Projects to the local community and sustain economic development across the region. It is intended that this approach will help support the tackle poverty agenda for Welsh Government.

The community benefits included in this contract are:

Training and employment targets – work experience, mentoring

Shared Apprenticeship Scheme

Open opportunities to bid for SME’s – advertise Tier 1 on sell2wales, meet the buyer events

Embed the use of the Fair Payment Charter

Consider opportunities for supported businesses

Promote equality and diversity through supply chain

Education – work placements

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

The contracting Authority will incorporate a minimum 10 calendar day standstill period(or 15 days where non-electronic or fax methods are used) at the point that an award decision is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender: and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly (generally within 3 months) The court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 27-08-2013

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



Denbighshire County Council

Caledfryn, Smithfield Road

Denbigh

LL16 3RJ

UK

Property Services

Tania Silva

+44 1824706897

tania.silva@denbighshire.gov.uk

www.denbighshire.gov.uk

II)

Address and contact points from which specifications and additional documentation may be obtained



Denbighshire County Council

Caledfryn, Smithfield Road

Denbigh

LL16 3RJ

UK

Property Services

Tania Silva

+44 1824706897

tania.silva@denbighshire.gov.uk

https://www.proactisplaza.com/?cid=DCC

III)

Address and contact points to which Tenders/Requests to Participate must be sent



Denbighshire County Council - Via Proactis Portal

Via Proactis Portal, Via Proactis Portal

Via Proactis Portal

LL15 1YN

UK

Via Proactis Portal

Via Proactis Portal

+44 1824712677


https://www.proactisplaza.com/?cid=DCC

ANNEX B

Information About Lots

1     North Wales Schools and Public Buildings Contractor Framework - Lot 1

1)

Short Description

Denbighshire County Council (the "Lead Authority"), for and on behalf of itself and as a central purchasing body for each of Conwy County Borough Council, Flintshire County Council, Gwynedd County Council, Wrexham County Borough Council and Anglesey County Council and each of the public bodies set out at paragraph VI.2 of this OJEU Contract Notice (each a "Framework Authority" and collectively the "Framework Authorities") hereby invite tender submissions from suitably experienced and qualified contractors (each a "Contractor") in connection with the Framework Authorities' proposed framework arrangements as more particularly described in this OJEU Contract Notice (each a "Framework").

The Framework will primarily be used to deliver projects funded through the "21st Century Schools Programme" (www.21stcenturyschools.org) (the "Schools Programme"), as well as wider public building developments, across the administrative areas of the Framework Authorities (each a "Project").

The Projects may involve (but will not be limited to) the detailed design and/or construction, or improvement, or conversion, or remodelling, completion and commissioning of school buildings in furtherance of the Schools Programme and the development of wider community related facilities and associated infrastructure works in connection with the Framework Authorities’ development programmes and/or other works (altogether forming the "Programme").

In order to deliver the Programme (or any part thereof) in a timely and co-ordinated way, the Framework Authorities are seeking to appoint a number of Contractors under a series of framework agreements (each a "Contractor Framework Agreement") which will allow each of the Framework Authorities to individually commission specialist construction works and services including modular construction where practical, in relation to any aspect of the Programme (referred to collectively herein as the "Works") and each Project.

Consortia bids and bids from joint vehicles are also invited in principle and the full requirements of the Framework Authorities in respect of such bids will be set out in the Invitation to Tender documentation.

The Framework Authorities have divided their requirement for Works under a number of lots (each a "Lot") based upon the following estimated values of the Projects that the Framework Authorities anticipate will be delivered under the Frameworks:

Lot 1 – between GBP 4.35 million and GBP 7.5 million

GBP 4.35 million is linked to the current OJEU threshold for Works as determined by the European Commission.

2)

Common Procurement Vocabulary (CPV)

45000000
45100000
45210000
45211000
45212000
45212100
45212200
45212300
45212400
45212500
45212600
45214000
45214100
45214200
45214300
45214400
45214500
45214600
45214700
45214800
45215000
45215100
45215200
45215300
45215400
45215500
45216000
71000000
44211100

3)

Quantity or scope

The Projects may involve (but will not be limited to) the detailed design and/or construction, or improvement, or conversion, or remodelling, completion and commissioning of school buildings in furtherance of the Schools Programme and the development of wider community related facilities and associated infrastructure works in connection with the Framework Authorities’ development programmes and/or other works (altogether forming the "Programme").

Lot 1 will cover Projects between GBP 4.35 million and GBP 7.5 million.

It is intended that 6 Contractors will be appointed under this Lot.

Contractors should note that all call-off contracts issued under this Lot will be subject to a mini-competition procedure as more particularly described in the Invitation to Tender documentation.



3200000050000000  GBP.

4)

Indication about different contract dates

48

5)

Additional Information about lots

ANNEX B

Information About Lots

2     North Wales Schools and Public Buildings Contractor Frameworks - Lot 2

1)

Short Description

Denbighshire County Council (the "Lead Authority"), for and on behalf of itself and as a central purchasing body for each of Conwy County Borough Council, Flintshire County Council, Gwynedd County Council, Wrexham County Borough Council and Anglesey County Council and each of the public bodies set out at paragraph VI.2 of this OJEU Contract Notice (each a "Framework Authority" and collectively the "Framework Authorities") hereby invite tender submissions from suitably experienced and qualified contractors (each a "Contractor") in connection with the Framework Authorities' proposed framework arrangements as more particularly described in this OJEU Contract Notice (each a "Framework").

The Framework will primarily be used to deliver projects funded through the "21st Century Schools Programme" (www.21stcenturyschools.org) (the "Schools Programme"), as well as wider public building developments, across the administrative areas of the Framework Authorities (each a "Project").

The Projects may involve (but will not be limited to) the detailed design and/or construction, or improvement, or conversion, or remodelling, completion and commissioning of school buildings in furtherance of the Schools Programme and the development of wider community related facilities and associated infrastructure works in connection with the Framework Authorities’ development programmes and/or other works (altogether forming the "Programme").

In order to deliver the Programme (or any part thereof) in a timely and co-ordinated way, the Framework Authorities are seeking to appoint a number of Contractors under a series of framework agreements (each a "Contractor Framework Agreement") which will allow each of the Framework Authorities to individually commission specialist construction works and services, including modular construction where practical, in relation to any aspect of the Programme (referred to collectively herein as the "Works") and each Project.

Consortia bids and bids from joint vehicles are also invited in principle and the full requirements of the Framework Authorities in respect of such bids will be set out in the Invitation to Tender documentation.

The Framework Authorities have divided their requirement for Works under a number of lots (each a "Lot") based upon the following estimated values of the Projects that the Framework Authorities anticipate will be delivered under the Frameworks:

Lot 2 – between GBP 7.5 million and GBP 15 million

2)

Common Procurement Vocabulary (CPV)

45000000
45100000
45210000
45211000
45212000
45212100
45212200
45212300
45212400
45212500
45212600
45214000
45214100
45214200
45214300
45214400
45214500
45214600
45214700
45214800
45215000
45215100
45215200
45215300
45215400
45215500
45216000
71000000
44211100

3)

Quantity or scope

The Projects may involve (but will not be limited to) the detailed design and/or construction, or improvement, or conversion, or remodelling, completion and commissioning of school buildings in furtherance of the Schools Programme and the development of wider community related facilities and associated infrastructure works in connection with the Framework Authorities’ development programmes and/or other works (altogether forming the "Programme").

Lot 2 will cover Projects between GBP 7.5 million and GBP 15 million.

It is intended that 6 Contractors will be appointed under Lot 2.

Contractors should note that all call-off contracts issued under this Lot will be subject to a mini-competition procedure as more particularly described in the Invitation to Tender documentation.



84000000100000000  GBP.

4)

Indication about different contract dates

48

5)

Additional Information about lots

ANNEX B

Information About Lots

3     North Wales Schools and Public Buildings Contractor Frameworks - Lot 3

1)

Short Description

Denbighshire County Council (the "Lead Authority"), for and on behalf of itself and as a central purchasing body for each of Conwy County Borough Council, Flintshire County Council, Gwynedd County Council, Wrexham County Borough Council and Anglesey County Council and each of the public bodies set out at paragraph VI.3 of this OJEU Contract Notice (each a "Framework Authority" and collectively the "Framework Authorities") hereby invite tender submissions from suitably experienced and qualified contractors (each a "Contractor") in connection with the Framework Authorities' proposed framework arrangements as more particularly described in this OJEU Contract Notice (each a "Framework").

The Framework will primarily be used to deliver projects funded through the "21st Century Schools Programme" (www.21stcenturyschools.org) (the "Schools Programme"), as well as wider public building developments, across the administrative areas of the Framework Authorities (each a "Project").

The Projects may involve (but will not be limited to) the detailed design and/or construction, or improvement, or conversion, or remodelling, completion and commissioning of school buildings in furtherance of the Schools Programme and the development of wider community related facilities and associated infrastructure works in connection with the Framework Authorities’ development programmes and/or other works (altogether forming the "Programme").

In order to deliver the Programme (or any part thereof) in a timely and co-ordinated way, the Framework Authorities are seeking to appoint a number of Contractors under a series of framework agreements (each a "Contractor Framework Agreement") which will allow each of the Framework Authorities to individually commission specialist construction works and services including modular construction where practical, in relation to any aspect of the Programme (referred to collectively herein as the "Works") and each Project.

Consortia bids and bids from joint vehicles are also invited in principle and the full requirements of the Framework Authorities in respect of such bids will be set out in the Invitation to Tender documentation.

The Framework Authorities have divided their requirement for Works under a number of lots (each a "Lot") based upon the following estimated values of the Projects that the Framework Authorities anticipate will be delivered under the Frameworks:

Lot 3 – exceeding GBP 15 million

2)

Common Procurement Vocabulary (CPV)

45000000
45100000
45210000
45212000
45212100
45212200
45212300
45212400
45212500
45212600
45214000
45214100
45214200
45214300
45214400
45214500
45214600
45214700
45214800
45215000
45215100
45215100
45215200
45215400
45216000
71000000
44211100

3)

Quantity or scope

The Projects may involve (but will not be limited to) the detailed design and/or construction, or improvement, or conversion, or remodelling, completion and commissioning of school buildings in furtherance of the Schools Programme and the development of wider community related facilities and associated infrastructure works in connection with the Framework Authorities’ development programmes and/or other works (altogether forming the "Programme").

Lot 3 will cover Projects above GBP 15 million.

It is intended that 3 Contractors will be appointed under Lot 3.

Contractors should note that all call-off contracts issued under this Lot will be subject to a mini-competition procedure as more particularly described in the Invitation to Tender documentation.



60000000120000000  GBP.

4)

Indication about different contract dates

48

5)

Additional Information about lots



Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
28/08/2013 08:43Submission Deadline/Application Deadline Date(s) Changed


The Application Deadline date was changed from 27/09/2013 to 01/10/2013.

To allow contractors sufficient time to access documentation
20/09/2013 15:58Submission Deadline/Application Deadline Date(s) Changed

The Deadline date was changed from 02/10/2013 15:00 to 18/10/2013 15:00.

The Application Deadline date was changed from 01/10/2013 to 17/10/2013.

Submission date for the return of tenders is extended to 18 October 2013 closing at 15.00 hours
Main Contact: tania.silva@denbighshire.gov.uk
Admin Contact: tania.silva@denbighshire.gov.uk
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
45212400Accommodation and restaurant buildingsConstruction work for buildings relating to leisure, sports, culture, lodging and restaurants
71000000Architectural, construction, engineering and inspection servicesConstruction and Real Estate
45210000Building construction workWorks for complete or part construction and civil engineering work
45215400Cemetery worksConstruction work for buildings relating to health and social services, for crematoriums and public conveniences
45000000Construction workConstruction and Real Estate
45212300Construction work for art and cultural buildingsConstruction work for buildings relating to leisure, sports, culture, lodging and restaurants
45214500Construction work for buildings of further educationConstruction work for buildings relating to education and research
45214000Construction work for buildings relating to education and researchBuilding construction work
45215100Construction work for buildings relating to healthConstruction work for buildings relating to health and social services, for crematoriums and public conveniences
45215000Construction work for buildings relating to health and social services, for crematoriums and public conveniencesBuilding construction work
45216000Construction work for buildings relating to law and order or emergency services and for military buildingsDefence and security
45212000Construction work for buildings relating to leisure, sports, culture, lodging and restaurantsBuilding construction work
45214300Construction work for college buildingsConstruction work for buildings relating to education and research
45215300Construction work for crematoriumsConstruction work for buildings relating to health and social services, for crematoriums and public conveniences
45214700Construction work for halls of residenceConstruction work for buildings relating to education and research
45214100Construction work for kindergarten buildingsConstruction work for buildings relating to education and research
45211000Construction work for multi-dwelling buildings and individual housesBuilding construction work
45214600Construction work for research buildingsConstruction work for buildings relating to education and research
45214200Construction work for school buildingsConstruction work for buildings relating to education and research
45215200Construction work for social services buildingsConstruction work for buildings relating to health and social services, for crematoriums and public conveniences
45212200Construction work for sports facilitiesConstruction work for buildings relating to leisure, sports, culture, lodging and restaurants
45214400Construction work for university buildingsConstruction work for buildings relating to education and research
45212100Construction work of leisure facilitiesConstruction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212500Kitchen or restaurant conversionConstruction work for buildings relating to leisure, sports, culture, lodging and restaurants
44211100Modular and portable buildingsPrefabricated buildings
45212600Pavilion construction workConstruction work for buildings relating to leisure, sports, culture, lodging and restaurants
45215500Public conveniencesConstruction work for buildings relating to health and social services, for crematoriums and public conveniences
45100000Site preparation workConstruction work
45214800Training facilities buildingConstruction work for buildings relating to education and research

Delivery Locations

Delivery Locations
IDDescription
1013Conwy and Denbighshire
1023Flintshire and Wrexham
1012Gwynedd
1011Isle of Anglesey

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

Copyright © Sell2Wales