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Notice Details

Title: ICT Infrastructure Contract
Published by: Valleys to Coast Housing Limited
Publication Date: 05/08/2019
Deadline Date: 05/09/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: The Contract is for a solution to provide cloud based hosting, storage and backup services for V2C’s business applications, wide area network and related security services, thin client end-user device solution and associated managed services to implement and support the solution. It is expected that the solution provided will optimally deploy public cloud services and will include migration of email to a public cloud service such as Microsoft Office 365 or Google G Suite. The solution provided will be highly-resilient and should include appropriate disaster recovery and/or business continuity services.
Bidders should refer to the Technical Statement of Requirements (“TSoR”) appended at Appendix 2 of this ITT for full details of V2C’s requirements and the services that the successful Bidder will be required to provide under the Contract.
CPV: 72222300, 72251000, 72253200, 72263000, 72510000, 72511000, 72710000, 72720000, 72910000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Valleys to Coast Housing Ltd

Tremains Business Park

Bridgend

CF311TZ

UK

Telephone: +44 1656762401

E-mail: Jonathan.Abraham@v2c.org.uk

NUTS: UK

Internet address(es)

Main address: https://www.v2c.org.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.gov.wales


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.sell2wales.gov.wales


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

ICT Infrastructure Contract

Reference number: V2C/PC1098/2019

II.1.2) Main CPV code

72222300

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Contract is for a solution to provide cloud based hosting, storage and backup services for V2C’s business applications, wide area network and related security services, thin client end-user device solution and associated managed services to implement and support the solution. It is expected that the solution provided will optimally deploy public cloud services and will include migration of email to a public cloud service such as Microsoft Office 365 or Google G Suite. The solution provided will be highly-resilient and should include appropriate disaster recovery and/or business continuity services.

Bidders should refer to the Technical Statement of Requirements (“TSoR”) appended at Appendix 2 of this ITT for full details of V2C’s requirements and the services that the successful Bidder will be required to provide under the Contract.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72251000

72253200

72263000

72510000

72511000

72710000

72720000

72910000

II.2.3) Place of performance

NUTS code:

UKL17

II.2.4) Description of the procurement

The Contract is for a solution to provide cloud based hosting, storage and backup services for V2C’s business applications, wide area network and related security services, thin client end-user device solution and associated managed services to implement and support the solution. It is expected that the solution provided will optimally deploy public cloud services and will include migration of email to a public cloud service such as Microsoft Office 365 or Google G Suite. The solution provided will be highly-resilient and should include appropriate disaster recovery and/or business continuity services.

Bidders should refer to the Technical Statement of Requirements (“TSoR”) appended at Appendix 2 of this ITT for full details of V2C’s requirements and the services that the successful Bidder will be required to provide under the Contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Three 1 yearly options to extend at V2C’s discretion, giving a maximum potential term of 7 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 05/09/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 05/09/2019

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=94521.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

V2C’s commitment to deliver ‘Community Benefit’ outcomes is designed to ensure that wider social and economic issues are taken into account when utilising procurement processes for contracts and the spending of public money.

V2C has identified specific Community Benefit commitments required from the Tendering Organisation successful in this procurement process and considers these to be proportionate and relevant to the subject matter.

Note: Any Community Benefits a bidder proposes to offer will not form part of the tender evaluation, or affect the tender scoring.

(WA Ref:94521)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Valleys to Coast Housing Ltd

Tremains Business Park

Bridgend

CF311TZ

UK

Telephone: +44 1656762401

Internet address(es)

URL: https://www.v2c.org.uk/

VI.5) Date of dispatch of this notice

01/08/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
08/08/2019 09:264.5 Procedure for the submission of bids

Note to all Tenderers:

Tenderers are no longer required to submit one hard copy of their submission to Valleys to Coast.

Tenderers are only required to submit a full copy of their completed submission via Sell2Wales ‘Postbox’ facility.
15/08/2019 16:18REPLACED FILE: V2C IT Contract 120719 - updated Schedule 3 SLA para 2.2

IT Contract 250819
16/08/2019 13:57ADDED FILE: Further Information - V2C MS Licenses

V2C MS Licenses
22/08/2019 14:25ADDED FILE: Response to Question

Response to Question submitted on 15.08.19
23/08/2019 15:36ADDED FILE: EV usage report

Ev usage report
Main Contact: Jonathan.Abraham@v2c.org.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
72910000Computer back-up servicesComputer back-up and catalogue conversion services
72510000Computer-related management servicesComputer-related services
72251000Disaster recovery servicesSystem and support services
72222300Information technology servicesInformation systems or technology strategic review and planning services
72710000Local area network servicesComputer network services
72511000Network management software servicesComputer-related management services
72263000Software implementation servicesSoftware-related services
72253200Systems support servicesHelpdesk and support services
72720000Wide area network servicesComputer network services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
05/08/2019 ITT (01 08 19) FINAL Invitation to Tender86.72 KB109
05/08/2019 Selection Questionnaire (Apppendix 1 ITT) (11 07 19) Selection Questionnaire66.02 KB71
05/08/2019 V2C Bidders Response Document 2019 Bidders Response Document75.81 KB70
05/08/2019 V2C Tender Pricing Document Pricing Document46.02 KB73
05/08/2019 V2C TSoR 2019 TSoR1.33 MB82
15/08/2019 V2C IT Contract 250819 IT Contract 250819162.34 KB25
16/08/2019 V2C MS Licenses V2C MS Licenses12.44 KB20
22/08/2019 Response to Question submitted on 15.08.19 Response to Question submitted on 15.08.1914.63 KB12
23/08/2019 EV Usage Report 22082019 Ev usage report 35.49 KB12

Replaced Documents

CreatedNameDescriptionSize
05/08/2019V2C IT Contract 120719IT Contract171.30 KB

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