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Notice Details

Title: CCHA-Grounds Maintenance contract
Published by: Cardiff Community Housing Association (CCHA)
Publication Date: 10/12/2018
Deadline Date: 15/02/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: Yes
Abstract: Grounds maintenance services for all estates / sites owned and managed by CCHA. It is anticipated that the annual contract value will be between 50,000 and 100,000 GBP.
CPV: 77314000, 71421000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Cardiff Community Housing Association (CCHA)

Tolven Court, Dowlais Road

Cardiff

CF24 5LQ

UK

Telephone: +44 2920468474

E-mail: procurement@effefftee.co.uk

NUTS: UKL

Internet address(es)

Main address: https://www.ccha.org.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA21107

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.gov.wales


Additional information can be obtained from another address:

Faithorn Farrell Timms LLP

CARDIFF

UK

E-mail: procurement@effefftee.co.uk

NUTS: UK

Internet address(es)

Main address: www.effefftee.co.uk

Tenders or requests to participate must be sent electronically to:

www.sell2wales.gov.wales


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.sell2wales.gov.wales


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

CCHA-Grounds Maintenance contract

Reference number: T1-4737

II.1.2) Main CPV code

77314000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Grounds maintenance services for all estates / sites owned and managed by CCHA. It is anticipated that the annual contract value will be between 50,000 and 100,000 GBP.

II.1.5) Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

71421000

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Generally within the boundaries of the City of Cardiff Council and surrounding areas

II.2.4) Description of the procurement

The services required by these contracts, can include but are not restricted to: Cutting and maintenance of grassed areas; The collection of leaves and litter, fly tipping and bulk refuse; Maintenance of hard and soft landscaped areas; Shrub, hedge and rose maintenance; Management of trees on a day to day basis and Other site based tasks which may be carried out on a routine or reactive basis.

II.2.5) Award criteria

Criteria below:

Quality criterion: Tenderer's written responses to technical questions / Weighting: 45

Quality criterion: Structured interviews responding to the questions provided / Weighting: 15

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2019

End: 30/06/2029

This contract is subject to renewal: Yes

Description of renewals:

The contract will commence run for a period of 5 years with the option to renewal up to a further 5 years (on a 3+2 years basis), subject to satisfactory reviews and CCHA discretion. The maximum duration is 10 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to Document 1 of the tender documentation for all relevant information on requirements relating to enrolment on professional or trade registers.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to the tender documentation for all relevant information on the contract performance conditions.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/01/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 18/01/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of Tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of all or parts of the contract at any stage of the procurement process.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=87779.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please refer to the Tender documentation for full details.

(WA Ref:87779)

Download the ESPD document here: https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=87779

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Faithorn Farrell Timms LLP

Central Court, 1 Knoll Rise

ORPINGTON

BR6 0JA

UK

E-mail: procurement@effefftee.co.uk

Internet address(es)

URL: www.effefftee.co.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying Economic Operators of the outcome of this procurement.

VI.5) Date of dispatch of this notice

06/12/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
11/01/2019 11:33Notice date(s) changed

IV.2.2) Time limit
Old date: 18/01/2019 12:00
New date: 15/02/2019 12:00

II.2.7) Duration Start
Old date: 01/07/2019
New date: 01/10/2019

II.2.7) Duration End
Old date: 30/06/2029
New date: 30/09/2029

IV.2.7) Conditions for opening of tenders
Old date: 18/01/2019 12:00
New date: 15/02/2019 12:00

It is now envisaged that the contract will commence in October 2019 and revised documentation will be issued next week
05/02/2019 14:15ADDED FILE: Additional information

Draft Form of Contract
06/02/2019 15:48ADDED FILE: Additional PF requirements

Estates included in Maps document but missing from Annual Routine PF list.
12/02/2019 11:05REPLACED FILE: T1-4737-CCHA-GM-Additional Estates

Updated addresses (previously some duplication with the original PF)
14/02/2019 13:25ADDED FILE: Clarification

In relation to Document 3.
Main Contact: procurement@effefftee.co.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
77314000Grounds maintenance servicesPlanting and maintenance services of green areas
71421000Landscape gardening servicesLandscape architectural services

Delivery Locations

Delivery Locations
IDDescription
1022Cardiff and Vale of Glamorgan

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
10/12/2018 T1-4737-CCHA-GM-Doc 1 Doc 1 - Instructions and information417.65 KB65
10/12/2018 T1-4737-CCHA-GM-Doc 2 Doc 2 - Contract Information680.00 KB53
10/12/2018 T1-4737-CCHA-GM-Doc 2-Appendices Doc 2 Appendices36.67 MB65
10/12/2018 T1-4737-CCHA-GM-Doc 3 Doc 3 - Submission and Response419.03 KB55
05/02/2019 T1-4737-CCHA-GM-01- Draft Form of Contract Draft Form of Contract647.95 KB11
12/02/2019 T1-4737-CCHA-GM-Additional Estates-Rev A Updated addresses (previously some duplication with the original PF)18.43 KB6
14/02/2019 Clarification In relation to Document 3.92.23 KB3

Replaced Documents

CreatedNameDescriptionSize
06/02/2019T1-4737-CCHA-GM-Additional EstatesEstates included in Maps document but missing from Annual Routine PF list.18.52 KB

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