Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cardiff Community Housing Association (CCHA)
Tolven Court, Dowlais Road
Cardiff
CF24 5LQ
UK
Telephone: +44 2920468474
E-mail: procurement@effefftee.co.uk
NUTS: UKL
Internet address(es)
Main address: https://www.ccha.org.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA21107
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.sell2wales.gov.wales
Additional information can be obtained from another address:
Faithorn Farrell Timms LLP
CARDIFF
UK
E-mail: procurement@effefftee.co.uk
NUTS: UK
Internet address(es)
Main address: www.effefftee.co.uk
Tenders or requests to participate must be sent electronically to:
www.sell2wales.gov.wales
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.sell2wales.gov.wales
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CCHA-Grounds Maintenance contract
Reference number: T1-4737
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Grounds maintenance services for all estates / sites owned and managed by CCHA. It is anticipated that the annual contract value will be between 50,000 and 100,000 GBP.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71421000
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Generally within the boundaries of the City of Cardiff Council and surrounding areas
II.2.4) Description of the procurement
The services required by these contracts, can include but are not restricted to: Cutting and maintenance of grassed areas; The collection of leaves and litter, fly tipping and bulk refuse; Maintenance of hard and soft landscaped areas; Shrub, hedge and rose maintenance; Management of trees on a day to day basis and Other site based tasks which may be carried out on a routine or reactive basis.
II.2.5) Award criteria
Criteria below:
Quality criterion: Tenderer's written responses to technical questions
/ Weighting: 45
Quality criterion: Structured interviews responding to the questions provided
/ Weighting: 15
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2019
End:
30/06/2029
This contract is subject to renewal: Yes
Description of renewals:
The contract will commence run for a period of 5 years with the option to renewal up to a further 5 years (on a 3+2 years basis), subject to satisfactory reviews and CCHA discretion. The maximum duration is 10 years
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to Document 1 of the tender documentation for all relevant information on requirements relating to enrolment on professional or trade registers.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the tender documentation for all relevant information on the contract performance conditions.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/01/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/01/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of Tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of all or parts of the contract at any stage of the procurement process.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=87779.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please refer to the Tender documentation for full details.
(WA Ref:87779)
Download the ESPD document here: https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=87779
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
ORPINGTON
BR6 0JA
UK
E-mail: procurement@effefftee.co.uk
Internet address(es)
URL: www.effefftee.co.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying Economic Operators of the outcome of this procurement.
VI.5) Date of dispatch of this notice
06/12/2018