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Notice Details

Title: CCHA-Cleaning contract
Published by: Cardiff Community Housing Association (CCHA)
Publication Date: 10/12/2018
Deadline Date: 28/01/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: Yes
Abstract: Cleaning services for all blocks / sites owned and managed by CCHA. This includes window cleaning and the cleaning of communal areas in both commercial and residential properties. It is anticipated that the annual contract value will be 650,000 GBP.
CPV: 90910000, 90911000, 90919200.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Cardiff Community Housing Association (CCHA)

Tolven Court, Dowlais Road

Cardiff

CF24 5LQ

UK

Telephone: +44 2920468474

E-mail: procurement@effefftee.co.uk

NUTS: UKL

Internet address(es)

Main address: https://www.ccha.org.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA21107

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.gov.wales


Additional information can be obtained from another address:

Faithorn Farrell Timms LLP

CARDIFF

UK

E-mail: procurement@effefftee.co.uk

NUTS: UK

Internet address(es)

Main address: www.effefftee.co.uk

Tenders or requests to participate must be sent electronically to:

www.sell2wales.gov.wales


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.sell2wales.gov.wales


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

CCHA-Cleaning contract

Reference number: T1-4737

II.1.2) Main CPV code

90910000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Cleaning services for all blocks / sites owned and managed by CCHA. This includes window cleaning and the cleaning of communal areas in both commercial and residential properties. It is anticipated that the annual contract value will be 650,000 GBP.

II.1.5) Estimated total value

Value excluding VAT: 6 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

90911000

90919200

II.2.3) Place of performance

NUTS code:

UKL22


Main site or place of performance:

Generally within the boundaries of the City of Cardiff Council and surrounding areas

II.2.4) Description of the procurement

The services required by these contracts, can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of blocks community hall and offices, including blocks housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of blocks community hall and offices ; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.

II.2.5) Award criteria

Criteria below:

Quality criterion: Tenderer's written responses to technical questions / Weighting: 45

Quality criterion: Structured interviews responding to the questions provided / Weighting: 15

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 6 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2019

End: 30/06/2029

This contract is subject to renewal: Yes

Description of renewals:

The contract will commence run for a period of 5 years with the option to renewal up to a further 5 years (on a 3+2 years basis), subject to satisfactory reviews and CCHA discretion. The maximum duration is 10 years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to Document 1 of the tender documentation for all relevant information on requirements relating to enrolment on professional or trade registers.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to the tender documentation for all relevant information on the contract performance conditions.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/01/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 18/01/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of Tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of all or parts of the contract at any stage of the procurement process.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=87781.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please refer to the tender documents for full details.

(WA Ref:87781)

Download the ESPD document here: https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=87781

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Faithorn Farrell Timms LLP

Central Court, 1 Knoll Rise

ORPINGTON

BR6 0JA

UK

E-mail: procurement@effefftee.co.uk

Internet address(es)

URL: www.effefftee.co.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying Economic Operators of the outcome of this procurement.

VI.5) Date of dispatch of this notice

06/12/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
11/01/2019 11:09Notice date(s) changed

IV.2.2) Time limit
Old date: 18/01/2019 12:00
New date: 25/01/2019 12:00

IV.2.7) Conditions for opening of tenders
Old date: 18/01/2019 12:00
New date: 25/01/2019 12:00

Due to changes to teh documentation, the deadline has been extended by a week
11/01/2019 11:09REPLACED FILE: T1-4737-CCHA-CC-Doc 1

Doc 1 - Instructions and information
11/01/2019 11:10REPLACED FILE: T1-4737-CCHA-CC-Doc 2

Doc 2 - Contract information
11/01/2019 11:11REPLACED FILE: T1-4737-CCHA-CC-Doc 3

Doc 3 - Submission and response
11/01/2019 11:13ADDED FILE: T1-4737-CCHA-CC-Doc 2-Appendices-01

Draft Schedule of amendments to the JCT contract
11/01/2019 11:13ADDED FILE: Updates to the Documents

Confirmation of the changes to Documents 1, 2 and 3
11/01/2019 11:14Question and Answers deadline change

The deadline for submission of questions through the online Q&A function has been changed as below.
Old question submission deadline: 08/01/2019 12:00
New question submission deadline: 15/01/2019 12:00
Please ensure that you have submitted all questions before the new date.
22/01/2019 10:57REPLACED FILE: T1-4737-CCHA-CC-Doc 3-Rev A

Doc 3 - Submission and response (Cell protections updated for Part 5 Section 1)
22/01/2019 15:29Notice date(s) changed

IV.2.2) Time limit
Old date: 25/01/2019 12:00
New date: 28/01/2019 12:00

IV.2.7) Conditions for opening of tenders
Old date: 25/01/2019 12:00
New date: 28/01/2019 12:00

Issue of revised Document 3
Main Contact: procurement@effefftee.co.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
90911000Accommodation, building and window cleaning servicesCleaning services
90910000Cleaning servicesCleaning and sanitation services
90919200Office cleaning servicesOffice, school and office equipment cleaning services

Delivery Locations

Delivery Locations
IDDescription
1022Cardiff and Vale of Glamorgan

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
10/12/2018 T1-4737-CCHA-CC-Doc 2-Appendices Doc 2 Appendices13.96 MB70
11/01/2019 T1-4737-CCHA-CC-Doc 1-Rev A Doc 1 - Instructions and information415.66 KB22
11/01/2019 T1-4737-CCHA-CC-Doc 2-Rev A Doc 2 - Contract information808.46 KB22
11/01/2019 CCHA - CC- Schedule of amendments to the JCT MTC Draft Schedule of amendments to the JCT contract647.73 KB21
11/01/2019 Updates to the Documents Confirmation of the changes to Documents 1, 2 and 3113.95 KB24
22/01/2019 T1-4737-CCHA-CC-Doc 3-Rev B Doc 3 - Submission and response (Cell protections updated for Part 5 Section 1)578.08 KB18

Replaced Documents

CreatedNameDescriptionSize
10/12/2018T1-4737-CCHA-CC-Doc 1Doc 1 - Instructions and information418.94 KB
10/12/2018T1-4737-CCHA-CC-Doc 2Doc 2 - Contract information807.49 KB
10/12/2018T1-4737-CCHA-CC-Doc 3Doc 3 - Submission and response577.38 KB
11/01/2019T1-4737-CCHA-CC-Doc 3-Rev ADoc 3 - Submission and response577.80 KB

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