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Notice Details

Title: Office Cleaning
Published by: South Wales Fire and Rescue Service
Publication Date: 31/12/2018
Deadline Date: 07/02/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: In collaboration to Mid and West Wales Fire and Rescue Service (MAWWFRS), South Wales Fire and Rescue Service (SWFRS) are seeking tenders for the provision of Office Cleaning Services.
The tender will be split into 2 Lots:-
Lot 1 – South Wales Fire and Rescue Service
Lot 2 – Mid and West Wales Fire and Rescue Service
Bidders have the option to bid for one or both Lots.
A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months.
CPV: 90919200, 90910000, 90910000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

South Wales Fire and Rescue Service

South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant

Llantrisant

CF72 8LX

UK

Telephone: +44 1443232082

E-mail: m-deasy@southwales-fire.gov.uk

Fax: +44 1443232180

NUTS: UKL

Internet address(es)

Main address: www.southwales-fire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360

I.1) Name and addresses

Mid and West Wales Fire and Rescue Service

Headquarters, Lime Grove Avenue

Carmarthen

SA31 1SP

UK

Telephone: +44 3706060699

E-mail: h.rees@mawwfire.gov.uk

Fax: +44 1267220562

NUTS: UKL

Internet address(es)

Main address: http://www.mawwfire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0484

I.2) Joint procurement

The contract involves joint procurement

In the case of joint procurement involving different countries – applicable national procurement law:

South Wales Fire and Rescue Service

Mid and West Wales Fire and Rescue Service

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.sell2wales.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.sell2wales.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Office Cleaning

II.1.2) Main CPV code

90919200

 

II.1.3) Type of contract

Services

II.1.4) Short description

In collaboration to Mid and West Wales Fire and Rescue Service (MAWWFRS), South Wales Fire and Rescue Service (SWFRS) are seeking tenders for the provision of Office Cleaning Services.

The tender will be split into 2 Lots:-

Lot 1 – South Wales Fire and Rescue Service

Lot 2 – Mid and West Wales Fire and Rescue Service

Bidders have the option to bid for one or both Lots.

A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months.

II.1.5) Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

South Wales Fire and Rescue Service Office Cleaning Services

II.2.2) Additional CPV code(s)

90910000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

South Wales Fire and Rescue Service are seeking a provider to deliver Office Cleaning Services across all of its sites. Full details are available in the specification documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

During the term of the contract there may be a need to add or delete sites should new stations be built, added or closed. The number of hours required may also be amended through the contract term if SWFRS' requirements change.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Mid and West Wales Fire and Rescue Service Office Cleaning Services

II.2.2) Additional CPV code(s)

90910000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Mid and West Wales Fire and Rescue Service are seeking a supplier to deliver office cleaning services at some of it's sites. Full details are available in the specification documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

During the term of the contract there may be a need to add or delete sites should new stations be built, added or closed. The number of hours required may also be amended through the contract term if MAWWFRS' requirements change.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 07/02/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 07/02/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=88275.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:88275)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

South Wales Fire and Rescue Service

South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant

Llantrisant

CF72 8LX

UK

Telephone: +44 1443232082

Fax: +44 1443232180

Internet address(es)

URL: www.southwales-fire.gov.uk

VI.5) Date of dispatch of this notice

28/12/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
15/01/2019 08:38REPLACED FILE: Appendix A - Site Details and Pricing Schedule

Appendix A - Site Details and Pricing Schedule
25/01/2019 14:54REPLACED FILE: Appendix G TUPE Information

Appendix G - Updated TUPE Information
25/01/2019 14:56REPLACED FILE: Appendix A - Site Details and Pricing Schedule v2

Appendix A - Updated Site Details and Pricing Schedule to reflect updated TUPE information for Lot 2
Main Contact: m-deasy@southwales-fire.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
90910000Cleaning servicesCleaning and sanitation services
90919200Office cleaning servicesOffice, school and office equipment cleaning services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
DEC279463: Office Cleaning
Publication Date: 31/12/2018
Deadline: 07/02/2019
Notice Type: 02 Contract Notice
Authority name: South Wales Fire and Rescue Service
FEB285883: Office Cleaning
Publication Date: 28/02/2019
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: South Wales Fire and Rescue Service

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
31/12/2018 ITT Part 2 - English ITT Part 2940.00 KB81
31/12/2018 PQQ Questionnaire PQQ Questionnaire30.63 KB87
31/12/2018 Appendix B Cleaning Contract - Admin Appendix B - Admin44.50 KB55
31/12/2018 Appendix C Cleaning Contract - Occupational Health Appendix C - Occupational Health38.50 KB48
31/12/2018 Appendix D Cleaning Contract - Retained Duty Stations Appendix D - Retained Stations32.00 KB45
31/12/2018 Appendix E Cleaning Contract - Wholetime Stations Appendix E - Wholetime Stations34.50 KB49
31/12/2018 Appendix F Building Cleaning - Quality Control - Acceptable Cleaning Standards Appendix F - Acceptable Cleaning Standards71.00 KB45
31/12/2018 Appendix H WFRS - Contract Terms and Conditions for Goods and Services Appendix H - Terms and Conditions452.50 KB43
31/12/2018 ITT Part 1 - English ITT Part 1992.00 KB72
25/01/2019 Appendix G TUPE Information Appendix G - Updated TUPE Information143.09 KB35
25/01/2019 Appendix A - Site Details and Pricing Schedule v3 Appendix A - Updated Site Details and Pricing Schedule to reflect updated TUPE information for Lot 221.89 KB48

Replaced Documents

CreatedNameDescriptionSize
31/12/2018Appendix A - Site Details and Pricing ScheduleAppendix A - Site Details and Pricing Schedule21.50 KB
31/12/2018Appendix G TUPE InformationAppendix G - TUPE Information131.01 KB
15/01/2019Appendix A - Site Details and Pricing Schedule v2Appendix A - Site Details and Pricing Schedule22.21 KB

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