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02 Contract Notice

Office Cleaning

  • First published: 31 December 2018
  • Last modified: 31 December 2018

Contents

Summary

OCID:
ocds-kuma6s-088275
Published by:
South Wales Fire and Rescue Service
Authority ID:
AA0360
Publication date:
31 December 2018
Deadline date:
07 February 2019
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

In collaboration to Mid and West Wales Fire and Rescue Service (MAWWFRS), South Wales Fire and Rescue Service (SWFRS) are seeking tenders for the provision of Office Cleaning Services. The tender will be split into 2 Lots:- Lot 1 – South Wales Fire and Rescue Service Lot 2 – Mid and West Wales Fire and Rescue Service Bidders have the option to bid for one or both Lots. A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months. CPV: 90919200, 90910000, 90910000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

South Wales Fire and Rescue Service

South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant

Llantrisant

CF72 8LX

UK

Telephone: +44 1443232082

E-mail: m-deasy@southwales-fire.gov.uk

Fax: +44 1443232180

NUTS: UKL

Internet address(es)

Main address: www.southwales-fire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360

I.1) Name and addresses

Mid and West Wales Fire and Rescue Service

Headquarters, Lime Grove Avenue

Carmarthen

SA31 1SP

UK

Telephone: +44 3706060699

E-mail: h.rees@mawwfire.gov.uk

Fax: +44 1267220562

NUTS: UKL

Internet address(es)

Main address: http://www.mawwfire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0484

I.2) Joint procurement

The contract involves joint procurement

In the case of joint procurement involving different countries – applicable national procurement law:

South Wales Fire and Rescue Service

Mid and West Wales Fire and Rescue Service

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.sell2wales.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.sell2wales.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.sell2wales.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Office Cleaning

II.1.2) Main CPV code

90919200

 

II.1.3) Type of contract

Services

II.1.4) Short description

In collaboration to Mid and West Wales Fire and Rescue Service (MAWWFRS), South Wales Fire and Rescue Service (SWFRS) are seeking tenders for the provision of Office Cleaning Services.

The tender will be split into 2 Lots:-

Lot 1 – South Wales Fire and Rescue Service

Lot 2 – Mid and West Wales Fire and Rescue Service

Bidders have the option to bid for one or both Lots.

A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months.

II.1.5) Estimated total value

Value excluding VAT: 3 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

South Wales Fire and Rescue Service Office Cleaning Services

II.2.2) Additional CPV code(s)

90910000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

South Wales Fire and Rescue Service are seeking a provider to deliver Office Cleaning Services across all of its sites. Full details are available in the specification documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

During the term of the contract there may be a need to add or delete sites should new stations be built, added or closed. The number of hours required may also be amended through the contract term if SWFRS' requirements change.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Mid and West Wales Fire and Rescue Service Office Cleaning Services

II.2.2) Additional CPV code(s)

90910000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Mid and West Wales Fire and Rescue Service are seeking a supplier to deliver office cleaning services at some of it's sites. Full details are available in the specification documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

During the term of the contract there may be a need to add or delete sites should new stations be built, added or closed. The number of hours required may also be amended through the contract term if MAWWFRS' requirements change.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 07/02/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 07/02/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=88275.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:88275)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

South Wales Fire and Rescue Service

South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant

Llantrisant

CF72 8LX

UK

Telephone: +44 1443232082

Fax: +44 1443232180

Internet address(es)

URL: www.southwales-fire.gov.uk

VI.5) Date of dispatch of this notice

28/12/2018

Coding

Commodity categories

ID Title Parent category
90910000 Cleaning services Cleaning and sanitation services
90919200 Office cleaning services Office, school and office equipment cleaning services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
31 December 2018
Deadline date:
07 February 2019 00:00
Notice type:
02 Contract Notice
Authority name:
South Wales Fire and Rescue Service
Publication date:
28 February 2019
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
South Wales Fire and Rescue Service

About the buyer

Main contact:
m-deasy@southwales-fire.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
15/01/2019 08:38
REPLACED FILE: Appendix A - Site Details and Pricing Schedule
Appendix A - Site Details and Pricing Schedule
25/01/2019 14:54
REPLACED FILE: Appendix G TUPE Information
Appendix G - Updated TUPE Information
25/01/2019 14:56
REPLACED FILE: Appendix A - Site Details and Pricing Schedule v2
Appendix A - Updated Site Details and Pricing Schedule to reflect updated TUPE information for Lot 2

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

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doc940.00 KB
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zip
zip143.09 KB
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doc34.50 KB
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doc32.00 KB
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doc38.50 KB
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doc44.50 KB
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xlsx
xlsx21.89 KB
This file may not be accessible.

Replaced documents


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