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Notice Details

Title: Stands for Display and Exhibition Framework
Published by: Hybu Cig Cymru-Meat Promotion Wales
Publication Date: 31/07/2015
Deadline Date: 07/09/2015
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: HCC is seeking suppliers who can fulfil HCC’s stand hire and associated services requirements from time to time for display and/or exhibition purposes both in the UK and abroad. This may include producing modular pop-up systems and/or stand-alone banner stands and may also involve repairing any damaged stand systems and the provision of storage facilities. All services and materials must be provided within the context of HCC’s brand guidelines (a copy of which is available from Bryan Regan, HCC’s Corporate Services Manager (contact details set out in paragraph 3)) and show flair in the design of the stands. On-time delivery and installation of stands and response times for requests for support by HCC are also important. Some of the materials required may need to be produced multi-lingually as well as in single languages other than English. Whilst HCC may produce the translated text for these purposes, you will need to show an awareness of how different languages would look when producing materials for HCC to ensure a consistent look across such materials.
CPV: 39154100, 39133000, 39154000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Hybu Cig Cymru-Meat Promotion Wales

PO Box 176,

Aberystwyth

SY23 2YA

UK

Bryan Regan

+44 1970625050

bregan@hccmpw.org.uk


www.hccmpw.org.uk

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA24146

www.sell2wales.gov.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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Promotion
No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Stands for Display and Exhibition Framework

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

27

II.1.2)

Main site or location of works, place of delivery or performance

UK and Europe



UK

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

5

Duration of the framework agreement

3

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

750000900000GBP

Frequency and value of the contracts to be awarded

annually

II.1.5)

Short description of the contract or purchase(s)

HCC is seeking suppliers who can fulfil HCC’s stand hire and associated services requirements from time to time for display and/or exhibition purposes both in the UK and abroad. This may include producing modular pop-up systems and/or stand-alone banner stands and may also involve repairing any damaged stand systems and the provision of storage facilities. All services and materials must be provided within the context of HCC’s brand guidelines (a copy of which is available from Bryan Regan, HCC’s Corporate Services Manager (contact details set out in paragraph 3)) and show flair in the design of the stands. On-time delivery and installation of stands and response times for requests for support by HCC are also important. Some of the materials required may need to be produced multi-lingually as well as in single languages other than English. Whilst HCC may produce the translated text for these purposes, you will need to show an awareness of how different languages would look when producing materials for HCC to ensure a consistent look across such materials.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=31568.

II.1.6)

Common Procurement Vocabulary (CPV)

39154100
39133000
39154000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

4+ shows per annum

II.2.2)

Options

17.2 HCC shall be entitled to extend the term of this Agreement for a period of up to twelve (12) Months from 1st November 2018. If HCC wishes to exercise its option to extend, it shall give the Service Provider a minimum of thirty (30) days’ written notice prior to 1st November 2018, such notice to specify the length of the extension period.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

 01-11-2015 31-10-2018

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Please note that if a consortium submits a tender which is acceptable to HCC, HCC may require the consortium to form a legal entity before entering into a framework agreement and/or joint and several liability of all consortium members and/or guarantees and/or undertakings by some or all consortium members in respect of some or all other consortium members may be required.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.




III.2.3)

Technical capacity


(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided

(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract.




III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 07-09-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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Welsh


IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

Yes



Some of the services will be funded through the Internal Market Promotions fund

VI.3)

Additional Information

(WA Ref:31568)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 31-07-2015

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



Hybu Cig Cymru-Meat Promotion Wales

PO Box 176

Aberystwyth

SY23 2YA

UK

Bryan Regan

+44 1970625050

requests@hccmpw.org.uk

www.hccmpw.org.uk

III)

Address and contact points to which Tenders/Requests to Participate must be sent



Hybu Cig Cymru-Meat Promotion Wales

Ty Rheidol, Parc Merlin

Aberystwyth

SY23 3FF

UK

Bryan Regan

+44 1970625050



Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
03/08/2015 08:55REPLACED FILE: ITT - Stand Build - final draft

Invitation To Tender
10/08/2015 11:45REPLACED FILE: ITT - Stand Build - final draft

Invitation To Tender
13/08/2015 15:40Questions received outside of this website

attached is a schedule of questions received directly and not through Sell2Wales
13/08/2015 15:42ADDED FILE: questions

schedule of questions received directly and not through Sell2Wales
Main Contact: bregan@hccmpw.org.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
39133000Display unitsOffice furniture
39154000Exhibition equipmentMiscellaneous furniture and equipment
39154100Exhibition standsExhibition equipment

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
100UK - All
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
10/08/2015 ITT - Stand Build - final draft 10-8 Invitation To Tender592.50 KB2
13/08/2015 responses to questions schedule of questions received directly and not through Sell2Wales16.00 KB0

Replaced Documents

CreatedNameDescriptionSize
31/07/2015ITT - Stand Build - final draftInvitation To Tender592.50 KB
03/08/2015ITT - Stand Build - final draftInvitation To Tender592.00 KB

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