Sell2Wales.gov.wales uses cookies which are essential for the site to work. We also use non-essential cookies to help us improve government digital services. Any data collected is anonymised. By continuing to use this site, you agree to our use of cookies.

Accept cookies Cookie Settings

View Notice

Do you wish to record an interest in this notice?
Do you require any additional documents?

Notice Details

Title: Architect-led Design Team Services for the Gladstone's Living Heritage Project
Published by: Gladstone's Library
Publication Date: 01/06/2015
Deadline Date: 13/07/2015
Deadline Time: 17:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Gladstone’s Library wishes to appoint a suitably experienced architect–led multi-disciplinary design team with exceptional vision to provide design services for a prestigious new building and also re-develop the existing Grade I listed Victorian building and its landscape. This commission covers work for RIBA Stages 1 – 7, subject to external funding and planning permissions being acquired. It is important to note that at this point in time funding is only in place to cover RIBA Stages 1 – 2.
Although the total project budget is yet to be determined as it will be dependent on the final design and funding, the aim is for the budget to be in the region of 4million GBP (including preliminaries, contingency, fit-out, construction costs, consultancy services and professional fees but excluding VAT). We will be applying to the Heritage Lottery Fund for approximately half of the funding with the remainder being sought from other grant funding bodies, charitable trusts, foundations and private donors.
The maximum budget for this initial RIBA Stages 1 – 2 commission is 20,000GBP (excluding VAT). Please note that Gladstone’s Library is a charity and receives no regular funding from any source and so value for money at this self-funded stage is critical. The scheme progressing beyond the RIBA Stages 1-2 design and project management opportunity will be dependent on whether the Library secures further funding to deliver the new facility.
In addition to design and engineering services, the successful contractor will also be expected to provide procurement consultancy and project management services including:
- Assisting the Library in the planning applications and applications in securing funding;
- being responsible for conducting the procurement (in observing EU procurement law principles) to appoint a construction contractor and interior fit-out for the Library;
- Providing highways consultancy support by liaising with the Local Authority with regards the possible relocation of the vehicular access to the site and or reconfiguration of the current onsite parking arrangements;
- Providing Exhibition, Access and Fire Safety Strategy consultancy services in relation to the design and operation of the new facility; and
- Construction management support in acting as the main contact with the construction contractor, overseeing their work and monitoring their progress in relation to an agreed works timetable. In addition, at successful key pre approved stages construction work will need to be 'signed off' to allow payment for construction works to date and the draw down of external grant funding.
Electronic access to the procurement documents is available from: http://www.gladstoneslibrary.org/glh
CPV: 71200000, 71221000, 71222000, 45212350, 71240000, 71250000, 71400000, 71251000, 71220000, 71243000, 71321000, 71300000, 71312000, 71310000, 71520000, 71541000, 71246000, 71247000, 71315400, 79418000, 79419000, 79932000, 71311210, 71317210, 72222000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Gladstone's Library

Church Lane,

Hawarden

CH5 3DF

UK

Peter Francis

+44 1244532350

glh@gladlib.org

+44 1244520643

http://www.gladstoneslibrary.org

http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA38385

http://www.gladstoneslibrary.org/glh
Checked box
Unchecked box
Checked box
Unchecked box
Checked box
Unchecked box

I.2)

Type of contracting Authority and Main Activity or Activities

Checked box
Charity Reg No: 701399
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Unchecked box
Checked box
Library, Heritage, Religion & Education
No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Architect-led Design Team Services for the Gladstone's Living Heritage Project

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

12

II.1.2)

Main site or location of works, place of delivery or performance

Gladstone's Library, Church Lane, Hawarden, Flintshire, CH5 3DF



UKL23

II.1.3)

This notice involves

Checked box
Unchecked box
Unchecked box

II.1.4)

Information on framework agreement (if applicable)

Unchecked box
Unchecked box

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Gladstone’s Library wishes to appoint a suitably experienced architect–led multi-disciplinary design team with exceptional vision to provide design services for a prestigious new building and also re-develop the existing Grade I listed Victorian building and its landscape. This commission covers work for RIBA Stages 1 – 7, subject to external funding and planning permissions being acquired. It is important to note that at this point in time funding is only in place to cover RIBA Stages 1 – 2.

Although the total project budget is yet to be determined as it will be dependent on the final design and funding, the aim is for the budget to be in the region of 4million GBP (including preliminaries, contingency, fit-out, construction costs, consultancy services and professional fees but excluding VAT). We will be applying to the Heritage Lottery Fund for approximately half of the funding with the remainder being sought from other grant funding bodies, charitable trusts, foundations and private donors.

The maximum budget for this initial RIBA Stages 1 – 2 commission is 20,000GBP (excluding VAT). Please note that Gladstone’s Library is a charity and receives no regular funding from any source and so value for money at this self-funded stage is critical. The scheme progressing beyond the RIBA Stages 1-2 design and project management opportunity will be dependent on whether the Library secures further funding to deliver the new facility.

In addition to design and engineering services, the successful contractor will also be expected to provide procurement consultancy and project management services including:

- Assisting the Library in the planning applications and applications in securing funding;

- being responsible for conducting the procurement (in observing EU procurement law principles) to appoint a construction contractor and interior fit-out for the Library;

- Providing highways consultancy support by liaising with the Local Authority with regards the possible relocation of the vehicular access to the site and or reconfiguration of the current onsite parking arrangements;

- Providing Exhibition, Access and Fire Safety Strategy consultancy services in relation to the design and operation of the new facility; and

- Construction management support in acting as the main contact with the construction contractor, overseeing their work and monitoring their progress in relation to an agreed works timetable. In addition, at successful key pre approved stages construction work will need to be 'signed off' to allow payment for construction works to date and the draw down of external grant funding.

Electronic access to the procurement documents is available from: http://www.gladstoneslibrary.org/glh

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=26910.

II.1.6)

Common Procurement Vocabulary (CPV)

71200000
71221000
71222000
45212350
71240000
71250000
71400000
71251000
71220000
71243000
71321000
71300000
71312000
71310000
71520000
71541000
71246000
71247000
71315400
79418000
79419000
79932000
71311210
71317210
72222000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

Checked box

II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The contract value for the services identified as RIBA Stage 1 – 7 (including any procurement consultancy, projected management and any supporting services provided by the appointed design team) is estimated to be in the range of 350,000GBP to 450,000 GBP. Currently, 20,000GBP has only been approved for RIBA Stages 1-2.

Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity of the scheme as a whole.

20000450000
GBP

II.2.2)

Options

Subject to the terms of the Contract, Gladstone’s Library proposes to enter into the Contract for a potential maximum period of 5 years with the successful Tenderers based on completion of all RIBA stages specified subject to funding and satisfactory performance at each stage.

However, it should be noted that whether the scheme progresses beyond the RIBA Stages 1-2 (e.g. beyond 2016) will be dependent on securing funding.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

60

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

No deposits will be required but where applicable the successful tenderer (or in the case of a consortium bid, each member of the consortium) may be required to provide a parent company guarantee or alternatively a performance bond.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

These conditions will be provided in the Invitation to Tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Expressions of interest in response to this contract notice may be submitted by a single bidder or a consortium. The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The Contract is subject to specific conditions set out in Appendix 2.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


Parties will be provided with detailed instructions concerning the information they must provide in the Invitation to Tender document which is available from the indicated website. Consideration will only be given to those tenderers who complete and return this by the required date. Clarifications will also be posted on the same website.

Economic operators subject to any of the mandatory exclusions set out in Section 57 of the Public Contracts Regulations 2015 will not be considered for this contract award.

III.2.2)

Economic and financial capacity


The financial information required is set out in the ITT document under Module 2 along with the criteria and scoring mechanisms. The calculations are used to demonstrate the Tenderer has sufficient financial standing to meet the requirement of the Contract in accordance with Regulation 58 of the Public Contracts Regulations 2015.



As set out in the Invitation to Tender documents.


III.2.3)

Technical capacity


The technical capacity required is set out in the ITT document along with the criteria and scoring mechanisms. The lead organisation is expected to be an architectural practice with experience, technical ability and resources as required by the selection criteria set out in the Invitation to Tender in accordance with Regulation 58 of the Public Contracts Regulations 2015.



As set out in the Invitation to Tender documents.


III.2.4)

Reserved contracts

Unchecked box
Unchecked box

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


Checked box Unchecked box
Unchecked box Unchecked box
Unchecked box Unchecked box

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Unchecked box

IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Unchecked box
Unchecked box


Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 13-07-2015  17:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

Checked box    

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

Gladstone's Library is a registered UK charity (No. 701399). In 1989, it became a limited company with the Board of Trustees being appointed as Directors of the Company. It is registered in England and Wales as a Company Limited by Guarantee No. 2363642. Overall responsibility for Gladstone’s Library is vested in this Board of Trustees (at present there are twenty trustees) who appoint a Management Committee which meets regularly with the Warden.

The Library is conducting this procurement following principles in the Open Procedure as described in the Public Contracts Regulations 2015. The Library is not a contracting authority for the purposes of these Regulations and therefore is not regulated in its procurement activities. However, the Library is voluntarily observing these procedural requirements to appoint contractors to deliver the scheme in anticipation of conditions which may attach to any Heritage Lottery Fund grant awards received.

The Library is conducting the Open Procedure but will also be incorporating a tender shortlisting and interview stage as part of its award process. Please see the Invitation to Tender for further details.

The deadline for receipt of clarifications concerning the Invitation to Tender documents is [Friday 19th June 2015]. The Library reserves the right not to respond to clarifications request after this date. Please see the Invitation to Tender documents for further details of raising clarifications.

A site visit and information day will be held on Monday 15th June 2015. It is not a mandatory requirement to attend the site visit and information day, in order to make a compliant submission, however it will give an opportunity to visit the existing building and meet some members of the client team. Any key information divulged during the event will be captured and subsequently shared in writing with all prospective providers as a further clarification notice published on the Gladstone’s Library website.

Tender Submissions are required by 1 x paper copies and 1 x master electronic version supplied on CD in accordance with the requirements set out in the Invitation to Tender documents.

The Library reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.

(WA Ref:26910)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures


Gladstone's Library

Church Lane

Hawarden

CH5 3DF

UK

glh@gladlib.org

+44 1244532350

www.gladstoneslibrary.org

+44 1244520643

Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

The Library is not a contracting authority for the purposes of the Public Contracts Regulations 2015 and is voluntarily observing procurement law principles in the conduct of this award procedure. The Library intends to voluntarily observe the 10 day standstill period in accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015.

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 01-06-2015

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
08/06/2015 09:10ADDED FILE: Clarification 1 - Site Information Day Details

The site information day will be held at Gladstone’s Library on Monday 15th June as advertised.
17/06/2015 14:17ADDED FILE: Clarification 5 - Site Information Day Q & A's

Q & A's from the site information day (15/06). Visit the tender web page for further clarifications.
Main Contact: glh@gladlib.org
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
71251000Architectural and building-surveying servicesArchitectural, engineering and surveying services
71200000Architectural and related servicesArchitectural, construction, engineering and inspection services
71220000Architectural design servicesArchitectural and related services
71221000Architectural services for buildingsArchitectural design services
71222000Architectural services for outdoor areasArchitectural design services
71240000Architectural, engineering and planning servicesArchitectural and related services
71250000Architectural, engineering and surveying servicesArchitectural and related services
71315400Building-inspection servicesBuilding services
45212350Buildings of particular historical or architectural interestConstruction work for buildings relating to leisure, sports, culture, lodging and restaurants
71541000Construction project management servicesConstruction management services
71520000Construction supervision servicesConstruction-related services
71310000Consultative engineering and construction servicesEngineering services
71246000Determining and listing of quantities in constructionArchitectural, engineering and planning services
71243000Draft plans (systems and integration)Architectural, engineering and planning services
71321000Engineering design services for mechanical and electrical installations for buildingsEngineering design services
71300000Engineering servicesArchitectural, construction, engineering and inspection services
79419000Evaluation consultancy servicesBusiness and management consultancy services
71317210Health and safety consultancy servicesHazard protection and control consultancy services
71311210Highways consultancy servicesCivil engineering consultancy services
72222000Information systems or technology strategic review and planning servicesSystems and technical consultancy services
79932000Interior design servicesSpecialty design services
79418000Procurement consultancy servicesBusiness and management consultancy services
71312000Structural engineering consultancy servicesConsultative engineering and construction services
71247000Supervision of building workArchitectural, engineering and planning services
71400000Urban planning and landscape architectural servicesArchitectural, construction, engineering and inspection services

Delivery Locations

Delivery Locations
IDDescription
1023Flintshire and Wrexham

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

Hide related notices
JUN086291: Architect-led Design Team Services for the Gladstone's Living Heritage Project
Publication Date: 01/06/2015
Deadline: 13/07/2015
Notice Type: Contract Notice
Authority name: Gladstone's Library
SEP101610: Architect-led Design Team Services for the Gladstone's Living Heritage Project
Publication Date: 04/09/2015
Notice Type: Contract Award Notice
Authority name: Gladstone's Library

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
08/06/2015 Clarification Number 1 02.06.15 The site information day will be held at Gladstone’s Library on Monday 15th June as advertised.140.97 KB1
17/06/2015 Clarification Number 5 17 06 15 Q & A's from the site information day (15/06). Visit the tender web page for further clarifications.165.72 KB0

Replaced Documents

There are no previous versions of these documents

Copyright © Sell2Wales