CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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University of Wales Trinity St David |
Carmarthen Campus, |
Carmarthen |
SA31 3EP |
UK |
Heidi Davies |
+44 1267676767 |
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www.tsd.ac.uk
http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0343
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityStudent Record System |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract
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II.1.2)
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Main site or location of works, place of delivery or performance
Wales
UKL14 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Following the merger of Swansea Metropolitan University into the University of Wales Trinity Saint David (UWTSD) in 2013 there is an institution wide remit to unify and rationalise both business process workflow and the systems and infrastructure that support them.
A priority of the university is to create one unified Student Records System (SRS) to replace the two that currently exist at the Carmarthen/Lampeter campus and the Swansea campus, namely TRIBAL SITS:VISION and AGRESSO QLS (Unit4).
Both campuses have different business processes to achieve the same required outcomes and are reflective of the legacy processes and the software/system capabilities available at each campus. There are on-going projects to rationalise the student-centric business processes across campuses and the proposed new SRS should facilitate these processes.
Key Objectives
The University’s key objectives for this project are as follows:
To cleanse and merge the existing data-sets.
To provide one centralised and unified student record repository.
To provide an integrated, scalable and technically sound software solution that facilitates the administrative processes defined in point 4.
To rationalise and define single ‘business unit’ student administrative processes across all campuses.
To provide an intuitive, process driven software solution to facilitate user experience and business productivity.
To provide one central bilingual (Welsh/English) ‘student portal’ so applicants and students may view, maintain (where appropriate) and complete business process relating to their applicant / student and course records.
To rationalise, unify and retire (where applicable) the current interfaces to the SRS.
To provide a ‘data repository’ on top of the SRS to facilitate interface and reporting requirements.
To provide an accurate, real time and self-service reporting mechanism to facilitate statutory returns, business intelligence as well as ad-hoc requirements.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=25038.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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48000000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
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III.2.2)
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Economic and financial capacity
(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
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III.2.3)
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Technical capacity
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate35 |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
UWTSD1414/15
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IV.3.2)
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Previous publication(s) concerning the same contract
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2015/S 025-041767 02-02-2015
Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 27-04-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 01-05-2015
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
(WA Ref:25038)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community benefits (non Core)
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 30-03-2015 |
ANNEX A
Additional Addresses and Contact Points
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I)
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Address and contact points from which further information can be obtained
University of Wales Trinity St David |
Carmarthen Campus |
Carmarthen |
SA31 3EP |
UK |
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+44 1267676767 |
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www.tsd.ac.uk |
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II)
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Address and contact points from which specifications and additional documentation may be obtained
University of Wales Trinity St David |
Carmarthen Campus |
Carmarthen |
SA31 3EP |
UK |
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+44 1267676767 |
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www.tsd.ac.uk |
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
University of Wales Trinity St David |
Carmarthen Campus |
Carmarthen |
SA31 3EP |
UK |
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+44 1267676767 |
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www.tsd.ac.uk |
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