Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
UK
Telephone: +44 1437775640
E-mail: roxanne.kehoe@pembrokeshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: www.pembrokeshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
I.1) Name and addresses
Education Through Regional Working (ERW)
Carmarthenshire
UK
E-mail: admin@erw.org.uk
NUTS: UKL1
Internet address(es)
Main address: https://www.erw.wales
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Welsh Translation Services
Reference number: PROC/1920/072
II.1.2) Main CPV code
79530000
II.1.3) Type of contract
Services
II.1.4) Short description
Pembrokeshire County Council are seeking to establish a Framework Agreement for the Provision of Welsh Translation Services
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Written Translation
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
To provide Standard Written Translations – English to Welsh (with occasional Welsh to English). Please note that Lot 1 - Written Translations is further broken down into sub-lots.
Lot 1a: Under 200 words
Lot 1b: 200 – 1999 words
Lot 1c: 2000 words +
Lot 1d: Fast Turnaround
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 year Framework with a 12 month extension option
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Specialist Written Translation
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
The Provision of Specialist Written Translation - English to Welsh (with occasional Welsh to English.
Lot 2 is broken down into sub-lots:
Lot 2a: Legal Documentation
Lot 2b: Engineering / Construction / Planning / Environmental
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 year contract with a 12 month extension option
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Simultaneous Translation
II.2.2) Additional CPV code(s)
79530000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
Provision of Simultaneous Translations.
This Lot is broken down into sub-lots:
3a: Welsh to English translation services (Ad Hoc)
3b: Welsh to English Translation Services - Full Council Meetings
3c: Welsh to English and English to Welsh (Welfare Interviews - Welsh Language Standards 26 & 29)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Cost criterion: Cost
/ Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
2 year contract with a 12 month extension option
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per tender documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per tender documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 12
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/06/2020
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/06/2020
Local time: 14:00
Place:
County Hall, Haverfordwest
Information about authorised persons and opening procedure:
To be opened by Procurement Service
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This is a 2 year contract with the option to extend for 12 months
VI.3) Additional information
Completing - itt_81342 - Framework Agreement for a Welsh Translation Service (Qualification) is MANDATORY regardless of which lot(s) you apply for. The attachment area also contains a suite of tender documentation which must be read and understood in order to complete your bid.
To apply for individual Lots, you much access and complete the technical and commercial sections of each relevant itt. The itt references and Lot titles are listed below for information.
itt_81344 - Framework Agreement for a Welsh Translation Service - Lot 1A: Standard Documentation under 200 words
itt_81346 - Framework Agreement for a Welsh Translation Service - Lot 1B: Standard Documentation 200 - 1999 words
itt_81347 - Framework Agreement for a Welsh Translation Service - Lot 1C: Standard Documentation 2000+ words
itt_81348 - Framework Agreement for a Welsh Translation Service - Lot 1D: Fast Turnaround
itt_81350 - Framework Agreement for a Welsh Translation Service - Lot 2A: Legal Documentation
itt_81351 - Framework Agreement for a Welsh Translation Service - Lot 2B: Engineering / Construction / Planning / Environmental
itt_81352 - Framework Agreement for a Welsh Translation Service - Lot 3A: Simultaneous Translation (Welsh to English)
itt_81352 - Framework Agreement for a Welsh Translation Service - Lot 3A: Simultaneous Translation (Welsh to English)
itt_81353 - Framework Agreement for a Welsh Translation Service - Lot 3B: Welsh to English Translation: Full Council Meetings
itt_81354 - Framework Agreement for a Welsh Translation Service - Lot 3C: Welsh to English & English to Welsh - Welfare Interviews: Welsh Language Standards 26 & 29
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=100978
(WA Ref:100978)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
The Royal Courts Of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
22/04/2020