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02 Contract Notice

Framework for Supply of Medical Face Masks to Housing and other Bodies in Wales

  • First published: 13 May 2020
  • Last modified: 13 May 2020

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-101706
Published by:
Linc-Cymru Housing Association Ltd
Authority ID:
AA0650
Publication date:
13 May 2020
Deadline date:
28 May 2020
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Framework Agreement for the regular supply of: > Medical Face Mask meeting the full requirements of EN 14683:2019 - Type I; > Medical Face Mask meeting the full requirements of EN 14683:2019 - Type IIR. CPV: 33199000, 35113400.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Linc-Cymru Housing Association Ltd

387 Newport Road

Cardiff

CF24 1GG

UK

Telephone: +44 2920473767

E-mail: procurement@linc-cymru.co.uk

NUTS: UKL

Internet address(es)

Main address: www.linc-cymru.co.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0650

I.1) Name and addresses

Pobl Group Ltd

Pobl House, Phoenix Way

Swansea

SA7 9EQ

UK

Telephone: +44 1792460609

E-mail: procurement.helpdesk@poblgroup.co.uk

NUTS: UKL18

Internet address(es)

Main address: http://poblgroup.co.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0512

I.1) Name and addresses

Community Housing Cymru

2 Ocean Way

Cardiff

CF24 5TG

UK

Telephone: +44 2920674800

E-mail: enquiries@chcymru.org.uk

Fax: +44 2920674801

NUTS: UKL22

Internet address(es)

Main address: https://chcymru.org.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0824

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework for Supply of Medical Face Masks to Housing and other Bodies in Wales

Reference number: LCPS1009/NA

II.1.2) Main CPV code

33199000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Framework Agreement for the regular supply of: > Medical Face Mask meeting the full requirements of EN 14683:2019 - Type I; > Medical Face Mask meeting the full requirements of EN 14683:2019 - Type IIR.

II.1.5) Estimated total value

Value excluding VAT: 1 500 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

35113400

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Products are to be delivered to various locations throughout Wales and to one (1) Contracting Authority in Bristol.

II.2.4) Description of the procurement

Linc-Cymru Housing Association Ltd in collaboration with Pobl Group Ltd and Community Housing Cymru ('Lead Contacting Authorities') are seeking establish a Framework Agreement for the regular supply of Medical Face Masks conforming to EN 14683. The successful economic operator(s) will be required to make deliveries to various locations throughout Wales and to one location in Bristol.

The successful successful economic operator(s) must be able to source and arrange the logistics for delivery of the primary object of this contract. This shall include having capacity to receive direct orders from and separately invoice all Contracting Authorities that are able to buy via this Framework Agreement.

The regular supply of medical face masks is the primary object and core requirement of the Framework Agreement.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

The Framework Agreement includes the option to extend by up to six (6) further periods of up to one (1) month each

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The appointed Economic Operator(s) may be requested to supply other PPE and wearable items as may be required in line with updated official Government or Government Agency Guidance relating to PPE for the COVID-19 response (‘Associated Items’).

In all circumstances, the Economic Operator(s) will be requested to submit a proposal or quotation for supply of Associated Items. This proposal or quotation will be bench-marked against alternative sources of supply.

The request for the supply of Associated Items may be made at any time during the Framework Agreement. The requests will be strictly limited to supply of Associated Items for urgent provision of business and safety critical PPE and other wearable items as may be specified from time to time in official Government or Government Agency Guidance relating to PPE for the COVID-19 response.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the Procurement Documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As set out in the Procurement Documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure - Accelerated procedure

Justification:

The COVID-19 outbreak has given rise to an urgent need for the supply of Medical Face Masks because they are not something usually used by the buyers party to the proposed Framework Agreement but are now mandated in accordance with the latest infection control and PPE guidance published by HM Government, Welsh Government and their executive agencies. This does not give the Lead Contacting Authorities sufficient time to comply with the standard open procedure timescales for this procurement. The Lead Contracting Authorities consider this to be a state of urgency which it has duly substantiated. Accordingly, The Lead Contracting Authorities are using the accelerated time limits permitted under the Public Contract Regulations 2015 Regulation 27(5) for the open procedure in respect of this procurement.

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 3

Justification for any framework agreement duration exceeding 4 years: Not Applicable.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 28/05/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 28/05/2020

Local time: 12:00

Place:

Head Office of Linc-Cymru Housing Association Limited

Information about authorised persons and opening procedure:

Tenders will be opened digitally in accordance with Linc-Cymru Housing Association Limited's procedures for such tenders.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The following organisations will be able to place orders via this Framework Agreement:

> Community Housing Cymru

> All RSLs in Wales a full list of which is available here: https://gov.wales/registered-social-landlords.

> Care & Repair Cymru and their associated Care & Repair Care Agencies, full details of which are available here: https://www.careandrepair.org.uk/en/your-area/.

> Brunelcare (Bristol)

> Cymorth Cymru and their associated members a full list of which is available here: https://www.cymorthcymru.org.uk/en/members/member-list/ but EXCLUDING THE FOLLOWING ORGANISATIONS: Adref, Alzheimer's Society, Anheddau, British Red Cross, Caerphilly County Borough Council, Cardiff Women's Aid, Cardiff Council, Compass, Crisis, Denbighshire County Council, Domestic Abuse Safety Unit, Flintshire County Council, Tabernacle Penarth, EdenGate, MacIntyre, Local Solutions, Monmouthshire County Council, Home from Home Support, Church Army, Swansea Council, Shelter, Torfaen County Borough Council, Torfaen and Blaenau Gwent Mind, Threshold, Tai Pawb.

NOTE: eTenderWales is being used for this procurement process and guidance on the system of the system is available as follows:

> Registration: https://www.linc-cymru.co.uk/media/1327/etw_sup_reg_guide_v1-0.pdf.

> Submitting Tender Submissions: https://www.linc-cymru.co.uk/media/1326/etw_sup_itt_guide_v1-0.pdf

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=101706

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Set out in the Procurement Documents.

(WA Ref:101706)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

12/05/2020

Coding

Commodity categories

ID Title Parent category
33199000 Medical clothing Miscellaneous medical devices and products
35113400 Protective and safety clothing Safety equipment

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
13 May 2020
Deadline date:
28 May 2020 00:00
Notice type:
02 Contract Notice
Authority name:
Linc-Cymru Housing Association Ltd
Publication date:
30 July 2021
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Linc-Cymru Housing Association Ltd

About the buyer

Main contact:
procurement@linc-cymru.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

0800 222 9004

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