Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Paul.Thomas4@wales.nhs.uk
Telephone: +44 1443848585
E-mail: Paul.Thomas4@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Scanning and Archiving Service for Welsh Blood Service
Reference number: WBS-OJEU-45088
II.1.2) Main CPV code
79999100
II.1.3) Type of contract
Services
II.1.4) Short description
The Welsh Blood service requires a new system and service where paper records can be held in secure digital format, and be readily
accessible by authorised members of staff accessible by authorised members of staff.
The contractor is expected to collect, scan and digitise, store and destroy Blood Donor records after authorisation. An approximation of
600,000 sheets per annum
The WBS also requires that its existing digital records currently held on approximately 1800 Compact Discs (TIFF Files) are migrated onto
the new system.
II.1.5) Estimated total value
Value excluding VAT:
176 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Welsh Blood Service Headquarters
Ely Valley Road
Llantrisant
CF72 9WB
II.2.4) Description of the procurement
The Welsh Blood service requires a new system and service where paper records can be held in secure digital format, and be readily
accessible by authorised members of staff accessible by authorised members of staff.
The contractor is expected to collect, scan and digitise, store and destroy Blood Donor records after authorisation. An approximation of
600,000 sheets per annum
The WBS also requires that its existing digital records currently held on approximately 1800 Compact Discs (TIFF Files) are migrated onto
II.2.5) Award criteria
Criteria below:
Quality criterion: Physical storage
/ Weighting: 4
Quality criterion: Record disposal and destruction
/ Weighting: 8
Quality criterion: retreival and deliveries
/ Weighting: 10
Quality criterion: Electronic document and records management system
/ Weighting: 20
Quality criterion: Implementation plan
/ Weighting: 10
Quality criterion: Transition
/ Weighting: 8
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend + 12 +12 Months (24 months in total)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tender documents are available on Bravo E-Tender Wales
https://etenderwales.bravosolution.co.uk
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see Tender documentation
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/12/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/03/2021
IV.2.7) Conditions for opening of tenders
Date:
05/01/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2024
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=105767
(WA Ref:105767)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
16/11/2020