Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wales National Pool Swansea
Sketty Lane
Swansea
SA2 8QG
UK
Telephone: +44 1792295836
E-mail: procurement@swansea.ac.uk
NUTS: UKL18
Internet address(es)
Main address: https://www.walesnationalpoolswansea.co.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from another address:
Swansea University
Singleton Park
Swansea
SA2 8PP
UK
E-mail: Procurement@Swansea.ac.uk
NUTS: UKL18
Internet address(es)
Main address: https://www.swansea.ac.uk/
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Leisure Management & Access Control System
Reference number: SU114(19)
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Wales National Pool Swansea (“WNPS”) and Swansea University (“SU”) seeks to appoint a single source framework supplier for the provision of a Leisure Management System and Access Control for a period of 4 years with scope to enter into a call-off contract for a term of up to 6 years at WNPS and SU discretion, for the provision of a range of leisure management software solutions, supply and install access control equipment, cloud hosting and annual support and warranty services at two sites; Swansea University International Sport Village and Swansea University Bay Campus. The supplier will need to be capable of commencing system build no later than week commencing 17th June 2019 to enable the system to be launched and go live on the 4th September 2019 ahead of the start of the next academic year.
II.1.5) Estimated total value
Value excluding VAT:
450 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48217000
48219300
48220000
48311000
48330000
48333000
48400000
48480000
48500000
48223000
42961100
51611100
72266000
II.2.3) Place of performance
NUTS code:
UKL18
UKL17
II.2.4) Description of the procurement
Wales National Pool Swansea (“WNPS”) and Swansea University (“SU”) seeks to appoint a framework supplier for the provision of a Leisure Management System and Access Control for a period of 4 years with scope to enter into a call-off contract for a term of up to 6 years at WNPS and SU discretion. The potential for a 6 year call-off is to provide that WNPS and SU retrieve value from potentially significant up-front costs.
This will be a framework agreement awarded to a single source supplier.
The supplier will provide a range of leisure management software solutions, supply and install access control equipment, cloud hosting and annual support and warranty services.
The provision is to meet the requirements at two sites; Swansea University International Sport Village and Swansea University Bay Campus.
The supplier will need to be capable of commencing system build no later than week commencing 17th June 2019 to enable the system to be launched and go live on the 4th September 2019 ahead of the start of the next academic year. The supplier will need to be able to work around WNPS hosted National Events and academic term times to ensure minimum disruption to the customer experience
II.2.5) Award criteria
Criteria below:
Quality criterion: Project Implementation Plan & Methodology
/ Weighting: 5
Quality criterion: Migration & Integration
/ Weighting: 7.5
Quality criterion: System & Solution Functionality
/ Weighting: 30
Quality criterion: Technical Requirements
/ Weighting: 10
Quality criterion: Disaster Recovery, Back Up, Data Restore, Data Security & GDPR
/ Weighting: 10
Quality criterion: Additional Professional Services
/ Weighting: 2.5
Quality criterion: Flexibility for Future & Sustainability
/ Weighting: 2.5
Quality criterion: Previous Experience
/ Weighting: 2.5
Quality criterion: Demonstration
/ Weighting: 5
Price
/ Weighting:
25
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/04/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/04/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Etender Wales Reference ITT_73571
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=90483
(WA Ref:90483)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Swansea University
Procurement - Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
UK
Telephone: +44 1792295890
Internet address(es)
URL: www.swansea.ac.uk
VI.5) Date of dispatch of this notice
12/03/2019