Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
Carmarthen
SA31 2PF
UK
Contact person: Philip Pennells
Telephone: +44 1267226540
E-mail: philip.pennells@dyfed-powys.pnn.police.uk
NUTS: UKL1
Internet address(es)
Main address: http://www.dyfed-powys.police.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0385
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Other: Police
I.5) Main activity
Other: Police
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of catering Services
Reference number: DPP/18/19
II.1.2) Main CPV code
55520000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of catering Services at Dyfed Powys Police Headquarters, Carmarthen
II.1.5) Estimated total value
Value excluding VAT:
1 760 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
Dyfed Powys Police Headquarters, Carmathen.
II.2.4) Description of the procurement
The catering service is to be provided at Police Headquarters, Llangunnor, Carmarthen which is the command and administrative centre of the Force. The Force has an establishment of 1,133 Police Officers and 868 Police staff. Approximately 700 staff work at Headquarters and some of these staff are part time and/or shift workers.
The building is located approximately 1 mile from Carmarthen town and there are no alternative catering facilities in the immediate area.
Police Headquarters is a purpose built administrative building occupied in April 1987 which comprises offices and a residential unit for training and conferences.
The catering service will also be provided at the Strategic Co-ordination Centre (SCC) which is on the same site as Headquarters and is a purpose built Training/Conference facility occupied in September 2011.
Training courses are held throughout the year.
The building is utilised for both emergency activation for major incidents and also exercises conducted on a multi-agency basis involving all emergency services, military and other public authorities. The SCC is also utilised on a daily basis for Training and Conferencing.
The Powys Diner which is the main staff restaurant and the Pembrokeshire Café are both situated within the Headquarters building. There is also a Café situated within the SCC building.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 760 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3X12 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per tender document
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/05/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
31/05/2019
Local time: 12:00
Place:
Police headquarters, Ccarmarthen
Information about authorised persons and opening procedure:
Office of the Police and Crime Commissioner, sealed sequential opening
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2025
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=91349
(WA Ref:91349)
VI.4) Procedures for review
VI.4.1) Review body
Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
Carmarthen
SA31 2PF
UK
Telephone: +44 1267226540
Internet address(es)
URL: http://www.dyfed-powys.police.uk
VI.5) Date of dispatch of this notice
09/04/2019