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02 Contract Notice

Detailed Project Development Study and Clients Representative for Caerau Mine Water Heat Scheme

  • First published: 12 September 2019
  • Last modified: 12 September 2019

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-095476
Published by:
Bridgend County Borough Council
Authority ID:
AA0417
Publication date:
12 September 2019
Deadline date:
14 October 2019
Notice type:
02 Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

This is an Invitation to Tender for the Provision of Consultancy Services for a Detailed Project Development Study and Clients Representative in respect of the innovative ERDF-funded Caerau Mine Water Heat Scheme to Bridgend County Borough Council (BCBC). See Tender Documents. CPV: 09323000, 71311000, 71311300, 71312000, 66171000, 71313000, 09323000, 09324000, 44112000, 44000000, 71313420, 09300000, 71314000, 71314300, 31121300, 65400000, 71314200.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Bridgend County Borough Council

Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street

Bridgend

CF31 4WB

UK

Telephone: +44 1656642592

E-mail: phil.davies@bridgend.gov.uk

NUTS: UKL17

Internet address(es)

Main address: www.bridgend.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/web/login.shtml


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/web/login.shtml


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Detailed Project Development Study and Clients Representative for Caerau Mine Water Heat Scheme

Reference number: B659

II.1.2) Main CPV code

09323000

 

II.1.3) Type of contract

Services

II.1.4) Short description

This is an Invitation to Tender for the Provision of Consultancy Services for a Detailed Project Development Study and Clients Representative in respect of the innovative ERDF-funded Caerau Mine Water Heat Scheme to Bridgend County Borough Council (BCBC).

See Tender Documents.

II.1.5) Estimated total value

Value excluding VAT: 450 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

71311000

71311300

71312000

66171000

71313000

09323000

09324000

44112000

44000000

71313420

09300000

71314000

71314300

31121300

65400000

71314200

II.2.3) Place of performance

NUTS code:

UKL17


Main site or place of performance:

Within the County Borough of Bridgend. The project site is the village of Caerau which lies at the head of the Llynfi valley some three miles north of Maesteg.

II.2.4) Description of the procurement

The Caerau Mine Water District Heating Scheme is one of several projects being developed by BCBC in order to help meet the demands of The UK Climate Change Act 2008 which has set legally binding CO2 emission reduction targets of 35% by 2020 and 80% by 2050.

This project is being undertaken with assistance of the Heat Network Delivery Unit (HDNU), whose mandate is to support the development of heat networks to reduce the UK’s dependency upon fossil fuels and to reduce carbon emissions.

The project site is the village of Caerau which lies at the head of the Llynfi valley some three miles north of Maesteg.

The project will involve procuring a consultant to undertake a ‘Detailed Project Development Study’ and to act as the Clients Representative for the proposed district heat network project in the village of Caerau in the Upper Llynfi Valley where the energy source is to be mine water.

It is intended that the proposed district heat network will connect to heat pumps that will provide warm water for both space heating and hot water for up to 800 homes in Caerau. The project includes borehole drilling and activation, installation of pipework infrastructure and the connection to some 400 homes.

Building on work already carried out (including energy mapping, master planning and detailed feasibility work), the purpose of this Study is;

To further develop the project to RIBA stage2 standard,

To prepare tender documents for the construction phase.

The Client’s Representative role is to procure and manage a suitable contractor and other suppliers to deliver the scheme.

The Client for the Project will be Bridgend County Borough Council (BCBC).

It is anticipated that the main project will commence in 2019 with Phase one completed by 2023.

The contract is to be carried out in two phases through a series of Work Packages as listed below. It must be noted that the initial contract will be for Phase 1 with an option to proceed to Phase 2 at the sole discretion of BCBC on the basis of the performance of the successful tenderer and the Caerau project’s suitability for development.

1. Phase 1: Detailed Project Development Study – See Appendix 1 - Specification

2. Phase 2: Client’s Representative - See Appendix 1 - Specification

Sustainability Opportunities

Sustainability and security of energy supply is at the heart of this project with the emphasis on moving from fossil fuels to a more sustainable energy source, I.e. moving from gas fired heating to low carbon heat pump systems using the renewable warm mine water resource beneath the village. There is also potential to move from electricity being supplied by the grid to a more sustainable supply from the nearby wind farm.

See Tender Documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: Understanding the Specification / Weighting: 20

Quality criterion: Delivery Method / Weighting: 25

Quality criterion: Team and Staff Expertise / Weighting: 20

Quality criterion: Previous Project Experience / Weighting: 15

Cost criterion: Price / Weighting: 20

II.2.6) Estimated value

Value excluding VAT: 450 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The Contract is over 2 Phases (36-months in total):

1. Contract Period Phase 1:

Contract Start Date: Circa. 30th October 2019

Contract End Date: Circa. 1st May 2020.

2. Contract Period Phase 2 – Clients Representative:

The Phase 2 Contract Award shall be solely at the Authority’s discretion.

Contract Start Date: Circa. 9th March 2020.

Contract End Date: Circa. 28th July 2023.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

See Tender Documents.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

See Tender Documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 132-324842

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/10/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 14/10/2019

Local time: 14:00

Place:

Bridgend County Borough Council, Civic Offices, Angel Street, Bridgend, CF31 4WB.

Information about authorised persons and opening procedure:

Members of Cabinet Services and Corporate Procurement.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

See Tender Documents.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=95476

(WA Ref:95476)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Bridgend County Borough Council

Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street

Bridgend

CF31 4WB

UK

Telephone: +44 1656642596

Internet address(es)

URL: www.bridgend.gov.uk

VI.5) Date of dispatch of this notice

10/09/2019

Coding

Commodity categories

ID Title Parent category
71311000 Civil engineering consultancy services Consultative engineering and construction services
44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus Materials and Products
09323000 District heating Steam, hot water and associated products
09300000 Electricity, heating, solar and nuclear energy Petroleum products, fuel, electricity and other sources of energy
71314000 Energy and related services Consultative engineering and construction services
71314300 Energy-efficiency consultancy services Energy and related services
71314200 Energy-management services Energy and related services
71313000 Environmental engineering consultancy services Consultative engineering and construction services
71313420 Environmental standards for construction Environmental engineering consultancy services
66171000 Financial consultancy services Financial consultancy, financial transaction processing and clearing-house services
71311300 Infrastructure works consultancy services Civil engineering consultancy services
09324000 Long-distance heating Steam, hot water and associated products
44112000 Miscellaneous building structures Construction materials
65400000 Other sources of energy supplies and distribution Public utilities
71312000 Structural engineering consultancy services Consultative engineering and construction services
31121300 Wind-energy generators Generating sets

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
12 September 2019
Deadline date:
14 October 2019 00:00
Notice type:
02 Contract Notice
Authority name:
Bridgend County Borough Council
Publication date:
13 December 2019
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Bridgend County Borough Council

About the buyer

Main contact:
phil.davies@bridgend.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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We welcome calls in Welsh.