Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Contact person: Joanne James
Telephone: +44 1633656656
E-mail: procurement@newport.gov.uk
NUTS: UKL21
Internet address(es)
Main address: www.newport.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273
I.3) Communication
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a School Meals Catering Service to Schools within the City of Newport
Reference number: NCC-2019-064
II.1.2) Main CPV code
55500000
II.1.3) Type of contract
Services
II.1.4) Short description
Newport City Council invites tenders from experienced catering providers for the provision of a school meals catering service to 43 primary schools, 9 high schools , 2 special schools and 1 pupil referral unit within its geographical boundaries. The current contract for this provision expires on 31 July 2020 and the Council invites tenders from experienced providers to deliver the new contract from 1 August 2020. The contract will be for a period of 10 years and at the end of the 10th year the Council may, upon contract review, extend the Contract Period up to five (5) years on an annual basis or a period as agreed by both parties. It is considered that TUPE will apply.
II.1.5) Estimated total value
Value excluding VAT:
18 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55500000
55520000
55524000
II.2.3) Place of performance
NUTS code:
UKL21
II.2.4) Description of the procurement
Newport City Council wishes to contract with an experienced provider to deliver a school meals catering service to help it meet its Corporate Plan and Wellbeing Objectives to enable people to be healthy, independent and resilient which contributes to Welsh Government’s wellbeing goal for a healthier Wales. The successful contractor will deliver the service as a minimum in accordance with the Healthy Eating in Schools Wales Regulations 2013. They will also engage with stakeholders to ensure continuous improvement throughout the contract period that will work towards a significant reduction of sugar and unhealthy fat consumption, increase the availability of plant based food options and increase the uptake of school meals. It is considered that TUPE will apply. The ITT for this requirement can be accessed through etenderwales, ITT_79438 refers.
II.2.6) Estimated value
Value excluding VAT:
18 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The value in II.2.6 and duration in II.2.7 reflects the contract period of 10 years and at the end of the 10th year Newport City Council may, upon contract review, extend the Contract Period up to five (5) years on an annual basis or a period as agreed by both parties.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/02/2020
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.3) Additional information
1. Register your company on the etenderwales portal (this is only required once)
- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
- Click the “Suppliers register here” link
- Agree to the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the “ITTs Open to All Suppliers” link. (These are Invitation to Tender open to any registered supplier)
- Click on the relevant ITT (itt_79438) available from 17th December 2019 to access the content.
- Click the “Express Interest” button in the “Actions” box on the page.
- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)
- Click on the ITT code to access the content
3. Responding to the tender
- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
- email: help@bravosolution.co.uk
- Phone: 0800 368 4850
(WA Ref:91987)
The buyer considers that this contract is suitable for consortia bidding.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=98214
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community benefits will include apprenticeships and
(WA Ref:98214)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Newport City Council
Civic Centre
Newport
NP20 4UR
UK
Telephone: +44 1633656656
Internet address(es)
URL: www.newport.gov.uk
VI.5) Date of dispatch of this notice
13/12/2019