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Notice Details

Title: Wales Tourism Occupancy Survey
Published by: Welsh Government
Publication Date: 11/12/2017
Deadline Date: 25/01/2018
Deadline Time: 14:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: The Welsh Government wish to award a contract for the continued undertaking of accommodation occupancy surveys for the four calendar years 2018 to 2021 inclusive.
The main aim of the accommodation surveys are: to monitor monthly occupancy levels among a representative sample of accommodation establishments in Wales; to analyse and report the findings to Visit Wales, the UK Survey Co-ordinator and participating operators on a monthly and annual basis; to gauge business confidence and provide an indication of forward booking levels; to analyse and interpret the Wales findings in the context of developments in the UK and international tourism and business environment; to provide specific ad hoc analysis as required by Visit Wales.
The contract is divided into two Lots and agencies can elect to bid for either one or both Lots
CPV: 79310000, 79342311, 79311000, 79311300, 79311210, 79311200, 79342311, 79311000, 79311300, 79311210, 79311200.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

Welsh Government

Corporate Procurement Services, Cathays Park

Cardiff

CF10 3NQ

UK

Telephone: +44 3000603300

E-mail: CPSProcurementAdvice@wales.gsi.gov.uk

NUTS: UKL

Internet address(es)

Main address: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Wales Tourism Occupancy Survey

Reference number: C166/2017/18

II.1.2) Main CPV code

79310000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Welsh Government wish to award a contract for the continued undertaking of accommodation occupancy surveys for the four calendar years 2018 to 2021 inclusive.

The main aim of the accommodation surveys are: to monitor monthly occupancy levels among a representative sample of accommodation establishments in Wales; to analyse and report the findings to Visit Wales, the UK Survey Co-ordinator and participating operators on a monthly and annual basis; to gauge business confidence and provide an indication of forward booking levels; to analyse and interpret the Wales findings in the context of developments in the UK and international tourism and business environment; to provide specific ad hoc analysis as required by Visit Wales.

The contract is divided into two Lots and agencies can elect to bid for either one or both Lots

II.1.5) Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Occupancy surveys, analysis and reporting for the Serviced accommodation sector

II.2.2) Additional CPV code(s)

79342311

79311000

79311300

79311210

79311200

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

lOT 1 requires an Occupancy survey of the serviced Accommodation in Wales and covers the following categories of accommodation: Hotels, Guesthouses, Bed and Breakfast establishments.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend on an annual basis for up to a further 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Occupancy surveys, analysis and reporting for the Self-catering accommodation sectors

II.2.2) Additional CPV code(s)

79342311

79311000

79311300

79311210

79311200

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

Lot 2 requires an Occupancy survey, analysis and reporting for the Self-catering accommodation sectors in Wales and covers the following categories of accommodation:

Self-catering cottages and apartments; Holiday parks (static caravans); Touring caravan pitches / camping; Hostels and bunkhouses.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option to extend on an annual basis for up to a further 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the ITT.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2014/S 051-085494

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/01/2018

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 26/01/2018

Local time: 09:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

2021

VI.3) Additional information

E-TENDER INFORMATION:

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by 2pm

HOW TO FIND THE ITT:

- Once logged in you must click on ‘ITT’s Open to all Suppliers’

- The etender references for this contract are: Project_37429 and ITT_64831

- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=72480

(WA Ref:72480)

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=72480

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

included in ITT.

(WA Ref:72480)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Welsh Government

Corporate Procurement Services, Cathays Park

Cardiff

CF10 3NQ

UK

Telephone: +44 3000603300

Internet address(es)

URL: http://wales.gov.uk/?skip=1&lang=en

VI.5) Date of dispatch of this notice

08/12/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: CPSProcurementAdvice@wales.gsi.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
79342311Customer satisfaction surveyMarketing services
79310000Market research servicesMarket and economic research; polling and statistics
79311300Survey analysis servicesSurvey services
79311200Survey conduction servicesSurvey services
79311000Survey servicesMarket research services
79311210Telephone survey servicesSurvey services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Document Family

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