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Notice Details

Title: Provision of Record Archiving for the Welsh blood Service
Published by: NHS Wales Shared Services Partnership
Publication Date: 01/02/2018
Deadline Date: 01/03/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: The Welsh Blood Service has a requirement for Archiving services for records.
The service are required to retain access to documents or document images over extended periods (up to 40 years). Media storage is currently provided in CD format (a master copy and a working document) and storage of some original hard copy documents.
The number of image scans over a period of 12 months can be up to 600,000 and approximately 40 boxes (bankers box size) of documents to be held in storage at any one time. This figure is likely to fluctuate over the year.
CPV: 79995100, 79995100.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

NHS Wales Shared Services Partnership

Unit 1 Charnwood Court,, Heol Billingsley, Parc Nantgarw

Cardiff

CF15 7QZ

UK

Telephone: +44 2920902251

E-mail: Emma.Rowe-Jones@Wales.nhs.uk

NUTS: UK

Internet address(es)

Main address: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Record Archiving for the Welsh blood Service

Reference number: WBS- OJEU - 36691

II.1.2) Main CPV code

79995100

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Welsh Blood Service has a requirement for Archiving services for records.

The service are required to retain access to documents or document images over extended periods (up to 40 years). Media storage is currently provided in CD format (a master copy and a working document) and storage of some original hard copy documents.

The number of image scans over a period of 12 months can be up to 600,000 and approximately 40 boxes (bankers box size) of documents to be held in storage at any one time. This figure is likely to fluctuate over the year.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79995100

II.2.3) Place of performance

NUTS code:

UKL15


Main site or place of performance:

Talbot Green, Llantristant is the pick up site of paper records.

II.2.4) Description of the procurement

The Welsh Blood Service has a requirement for Archiving services for records.

The service are required to retain access to documents or document images over extended periods (up to 40 years). Media storage is currently provided in CD format (a master copy and a working document) and storage of some original hard copy documents.

The number of image scans over a period of 12 months can be up to 600,000 and approximately 40 boxes (bankers box size) of documents to be held in storage at any one time. This figure is likely to fluctuate over the year.

The contract requirement is for the collection of the physical hard copy paper records, preperation and scanning of documents and then media output of these records to a user friendly output.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

There will be an option to extend for a further two years (+1+1), addition to the initial contract term.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/03/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/08/2018

IV.2.7) Conditions for opening of tenders

Date: 01/03/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

initial term, February 2020, however if the extensions are invoked then February 2023.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=76540

(WA Ref:76540)

The buyer considers that this contract is suitable for consortia bidding.

VI.4) Procedures for review

VI.4.1) Review body

NHS Wales Shared Services Partnership

Unit 1 Charnwood Court,, Heol Billingsley, Parc Nantgarw

Cardiff

CF15 7QZ

UK

Telephone: +44 29202251

Internet address(es)

URL: http://www.procurement.wales.nhs.uk

VI.5) Date of dispatch of this notice

30/01/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: Emma.Rowe-Jones@Wales.nhs.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
79995100Archiving servicesLibrary management services

Delivery Locations

Delivery Locations
IDDescription
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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