Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership
Unit 1 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 2920902251
E-mail: Emma.Rowe-Jones@Wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Record Archiving for the Welsh blood Service
Reference number: WBS- OJEU - 36691
II.1.2) Main CPV code
79995100
II.1.3) Type of contract
Services
II.1.4) Short description
The Welsh Blood Service has a requirement for Archiving services for records.
The service are required to retain access to documents or document images over extended periods (up to 40 years). Media storage is currently provided in CD format (a master copy and a working document) and storage of some original hard copy documents.
The number of image scans over a period of 12 months can be up to 600,000 and approximately 40 boxes (bankers box size) of documents to be held in storage at any one time. This figure is likely to fluctuate over the year.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79995100
II.2.3) Place of performance
NUTS code:
UKL15
Main site or place of performance:
Talbot Green, Llantristant is the pick up site of paper records.
II.2.4) Description of the procurement
The Welsh Blood Service has a requirement for Archiving services for records.
The service are required to retain access to documents or document images over extended periods (up to 40 years). Media storage is currently provided in CD format (a master copy and a working document) and storage of some original hard copy documents.
The number of image scans over a period of 12 months can be up to 600,000 and approximately 40 boxes (bankers box size) of documents to be held in storage at any one time. This figure is likely to fluctuate over the year.
The contract requirement is for the collection of the physical hard copy paper records, preperation and scanning of documents and then media output of these records to a user friendly output.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to extend for a further two years (+1+1), addition to the initial contract term.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/03/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/08/2018
IV.2.7) Conditions for opening of tenders
Date:
01/03/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
initial term, February 2020, however if the extensions are invoked then February 2023.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=76540
(WA Ref:76540)
The buyer considers that this contract is suitable for consortia bidding.
VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Shared Services Partnership
Unit 1 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 29202251
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.5) Date of dispatch of this notice
30/01/2018